VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Childtime Learning Centers #1053
12550 Ox Trail
Fairfax, VA 22033
(703) 620-1800

Current Inspector: Miranda Wright (571) 596-3661

Inspection Date: Jan. 16, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training 8VAC20-780 Physical Plant 8VAC20-780 Staffing and Supervision 8VAC20-780 Programs 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services 8VAC20-820 THE LICENSE 8VAC20-820 THE LICENSING PROCESS 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Technical Assistance:

The provider has submitted the required Potable Water Lead testing results to VDH for approval.

Comments:

An unannounced, on-site renewal inspection was completed on 01/16/2025, as a part of the licensure period. The on-site inspection began at 10:00 am and ended at 12:50 pm. The inspector reviewed compliance in the areas listed above. There were 28 children present and 6 staff. The inspector reviewed 5 children?s records and 6 staff records on-site. This inspection included: document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 01/23/2025. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-3
Description:	The center must request a search of the central registry prior to the employee's first day of employment. Staff #6, who had been employed for over 7 months, did not have a central registry search requested. Staff #6 was working alone with children.
Plan of Correction:	Central registry search request has been submitted. Moving forward, Central Registry search requests will be submitted prior to employee's first day of work.
Standard #:	22.1-289.035-B-4
Description:	The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #6, employed for more than 7 months, did not have documentation of requesting a central registry check from a state previously lived in the past 5 years, nor a check of the National Sex Offender registry.
Plan of Correction:	Submitted employee's central registry request. Moving forward will submit out of state central registry requests prior to first day of employment.
Standard #:	8VAC20-780-160-C
Description:	At least every two years from the date of the prior tuberculosis screening or testing, staff members shall obtain and submit the results of a follow-up tuberculosis screening. Staff #3 had a TB screening that expired over 3 months ago.
Plan of Correction:	Staff has set up an appointment for a TB screening. A staff binder has been created for TB expiration dates.
Standard #:	8VAC20-780-70
Description:	Staff records shall be kept for each staff person, and include name, address, and telephone number of a person to be notified in an emergency, as well as documentation that two or more references as to character and reputation, as well as competency were checked before employment. Staff #1, #3, #4, and #5 did not have an emergency contact listed in their staff record. In addition, Staff #1 and #6 did not have documentation of two or more references being checked prior to employment.
Plan of Correction:	Emergency Contact forms have been completed and placed in staff files. Have been included in new hire paperwork for the future.
Standard #:	8VAC20-780-240-B
Description:	Staff shall complete orientation training prior to the staff member working alone with children, and no later than seven days of the date of assuming job responsibilities. Staff #3, who had been employed for over 4 years, did not have documentation of orientation training.
Plan of Correction:	Staff has gone over orientation, policies and procedures also a part of the new hire paperwork.
Standard #:	8VAC20-780-270-A
Description:	Areas and equipment of the center shall be maintained in a clean, safe, and operable condition. A child's couch in the twos room was observed with a rip in it, preventing the couch from being properly cleaned and sanitized.
Plan of Correction:	Couch has been removed and discarded as of 1/16/25 - staff will complete daily furniture checks.
Standard #:	8VAC20-780-290-A-3
Description:	In areas used by preschool age or younger children, electrical outlets shall have protective covers. The Infant and Twos rooms each had electrical outlets that were not covered.
Plan of Correction:	Outlet covers have been placed on all outlets. Teachers have been reminded to make sure that covers are there at the end of each night and each morning as well. Extra covers have been purchased for replacements.
Standard #:	8VAC20-780-520-A
Description:	Over-the-counter skin products shall not be kept or used beyond the expiration date. A container of Aquafor in the infant room expired over 6 months ago.
Plan of Correction:	Aquafor was removed from classroom and sent home with parents - reminded staff to be sure to discard any expired topical ointments in the future or send them home. Have been instructed to routinely check for expiration date.
Standard #:	8VAC20-780-540-C
Description:	The required first aid kits shall include 2 triangular bandages and adhesive tape. The center's first aid kit was missing triangular bandages and adhesive tape.
Plan of Correction:	Triangular bandages and adhesive tape have been purchased for first aid kit.