VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Young Men's Christian Association of the Virginia Peninsulas
191 & 235 School Street
Kilmarnock, VA 22482
(804) 480-0063

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: Feb. 3, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 63.2 Child Abuse & Neglect 22.1 Early Childhood Care and Education 20 Access to minor?s records During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Technical Assistance:

Effective January 1, 2025, the VDOE will begin determining compliance with ? 22.1-289.057 of the Code of Virginia, which is legislation passed by the General Assembly in 2020. The law requires all licensed child day programs, religious exempt child day centers that serve preschool age children, and certified preschools to test potable drinking water. The law requires that programs submit their plans and test results to the Virginia Department of Health Office of Drinking Water (VDH ODW) and the Superintendent. If the results of the testing indicate elevated lead levels, the program shall remediate, retest, and resubmit results to VDH ODW and the Superintendent. There is an additional alternative bottled water option that comes with additional requirements. The statutory requirement can be found online at https://law.lis.virginia.gov/vacode/title22.1/chapter14.1/section22.1-289.057/. Resources are now available for providers on the "What's New" webpage on the ChildCareVA website at https://www.childcare.virginia.gov/providers/what-s-new.

Comments:

An unannounced, on-site monitoring inspection was initiated on February 3, 2025, and completed on February 3, 2025, as a part of the conditional licensure period. The on-site inspection began at 3:00 pm and ended at 5:30 pm. The inspector reviewed compliance in the areas listed above. There were 24 children present and five staff. The inspector reviewed five children?s records and four staff records on-site. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on February 11, 2025. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-150-B
Description:	Immunization records are required to be signed and dated by a physician, his designee, or an official of the local health department. The immunization record for child #2 was not signed and dated.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #1 had documentation of a tuberculosis screening dated eight months prior to the date of employment. Staff #3 had documentation of a tuberculosis screening dated one month after the date of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-40-M
Description:	The center is required to keep a current list of all known allergies, sensitivities, and dietary restrictions in each room or area where children are present. The list must be dated and kept confidential. There was no list of allergies, sensitivities, and dietary restrictions in school-age grouping of children. Child #4 and child #5, both in the grouping of children, had diagnosed food allergies.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A
Description:	Each center shall maintain and keep at the center a separate record for each child enrolled that contains all the required information. 1. The record for Child #1, enrolled for one months, was missing the following required components: Previous child day care and schools attended by the child and the name of any additional programs or schools that the child is concurrently attending and the grade or class level. 2. The record for Child #3, enrolled for four months, was missing the following required components: Previous child day care and schools attended by the child, the name of any additional programs or schools that the child is concurrently attending and the grade or class level, and address for the two designated people to call in an emergency if a parent cannot be reached. 3. The record for Child #4, enrolled for two years, was missing the following required components: Previous child day care and schools attended by the child, the name of any additional programs or schools that the child is concurrently attending and the grade or class level, and address for the two designated people to call in an emergency if a parent cannot be reached. 4. The record for Child #5, enrolled for two years, was missing the following required components: Previous child day care and schools attended by the child, and the name of any additional programs or schools that the child is concurrently attending and the grade or class level. 5. The record for Child #6, enrolled for three months, was missing the following required components: Previous child day care and schools attended by the child, the name of any additional programs or schools that the child is concurrently attending and the grade or class level, and address for the two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A-8
Description:	A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Child #4 and child #5, both with a diagnosed food allergy, did not have a written care plan in their file.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	A staff record shall be kept for each staff person that contains documentation to demonstrate that the individual possesses the education, certification, and experience required by the job position. Staff #4, identified as a program leader, did not have documentation of education required for the job position on file.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-A
Description:	Staff are to complete the VDOE sponsored online orientation course within 90 days of hire. Staff #2 completed the course seven month late. Staff #3 completed the course one month late.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-P
Description:	When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Medication for child #4 was onsite, but the medication authorization had expired over two years ago. The medication had not been administered. The authorization had not been renewed and the medication was not returned or disposed of as required.
Plan of Correction:	Not available online. Contact Inspector for more information.