VIRGINIA DEPARTMENT OF SOCIAL SERVICES

First Baptist Church Denbigh Child Development Center andAcademy
3628 Campbell Road
Newport news, VA 23602
(757) 833-7261

Current Inspector: Cassie Anderson-Leichty (757) 409-4668

Inspection Date: March 26, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-770 Background Checks 63.2 Child Abuse & Neglect 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 20 Access to minor?s records 22.1 Early Childhood Care and Education During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Comments:

An unannounced, on-site renewal inspection was initiated 3/26/2025 and completed on 3/27/2025. The on-site inspection began at 1:25 pm and ended at 3:40 pm. The inspector reviewed compliance in the areas listed above. There were 15 children present and 4 staff. The inspector reviewed 5 children?s records and 5 staff records on-site. This inspection included document review, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 4/8/2025. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.011-F
Description:	Documents required by the Superintendent shall be posted in a conspicuous place on the licensed premises. The most recent inspection notice was not posted in the facility.
Plan of Correction:	The most recent inspection notice was posted in a visible location near the entrance on 3/28/25. Staff were trained on display requirements.
Standard #:	22.1-289.035-B-1
Description:	The center is required to obtain a completed sworn statement prior to the employee's first day of employment. There was no sworn statement for Staff #3, who had been employed for two days.
Plan of Correction:	The sworn statement for Staff #3 was obtained and placed in the employee file on 3/27/2025. Going forward, all new staff will be required to submit the sworn statement prior to their first day of employment.
Standard #:	22.1-289.035-B-3
Description:	The center must request a search of the central registry prior to the employee's first day of employment. Staff #1, who had been employed for four months, did not have a central registry search requested. Staff #3, who had been employed for two days, did not have a central registry search requested.
Plan of Correction:	A checklist has been implemented to ensure all background checks are requested before an employee?s start date.
Standard #:	8VAC20-780-160-A
Description:	Each staff member shall submit documentation of a negative tuberculosis screening at the time of employment and prior to coming into contact with the children. Staff #3 had no documentation and had been working for two days.
Plan of Correction:	Staff #3 obtained a TB screening on 3/28/25 and documentation was added to their file. All staff will now be required to present this document before working with children.
Standard #:	8VAC20-780-40-H
Description:	Evidence of insurance coverage shall be made available to the department's representative upon request. Evidence was not made available.
Plan of Correction:	Proof of insurance was retrieved and submitted to the inspector on 3/. A copy is now stored in the admin office for easy access during inspections.
Standard #:	8VAC20-780-40-J
Description:	Injury prevention procedures shall be updated at least annually based on documentation of injuries and a review of the activities and services. There was no annual update completed.
Plan of Correction:	The injury prevention plan was reviewed and updated on based on recent incident data. Staff were informed of the updated procedures.
Standard #:	8VAC20-780-60-A
Description:	Each center shall maintain and keep at the center a separate record for each child enrolled that contains all of the required information. There was no record for Child #1. The record for Child #2, was missing name and phone number of child's physician, the full address of two emergency contacts, and first date of attendance. The record for Child #3 was missing first date of attendance. The record for Child #4 was missing the full address for one parent listed and for two emergency contacts, and first date of attendance. The record for Child #5 was missing names of persons authorized to pick up the child, and first date of attendance.
Plan of Correction:	All missing child record information (physician contact, emergency contacts, pickup authorizations, first date of attendance) was collected and filed by [Insert Date]. A monthly file audit process is in place.
Standard #:	8VAC20-780-70
Description:	Staff records shall be kept for each staff member and contain the required information. Staff #1 employed for 4 months was missing age verification, emergency contact information, two or more references as to character and reputation, and documentation to demonstrate the individual possesses the education certification, and experience required for the job position. Staff #3 was employed for 2 days was missing age verification, emergency contact information, and two or more references as to character and reputation. Staff #4 was missing date of employment, age verification, emergency contact information, and two or more references as to character and reputation. Staff #5, employed for 2 years was missing age verification, and emergency contact information.
Plan of Correction:	All missing documentation (age verification, emergency contacts, references, etc.) was gathered and filed by 3/28/25. A new hire checklist was created to prevent future issues.
Standard #:	8VAC20-780-80-A
Description:	For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. There was no attendance sheet for one of the groups where five 3-year-old children were present.
Plan of Correction:	A new daily attendance procedure was implemented on 3/28/25. Teachers are required to record arrivals and departures in real-time. Random checks will be conducted weekly.
Standard #:	8VAC20-780-280-B
Description:	Hazardous substances must be in a locked place that prevents access by children. Two bottles of hand sanitizer, and one bottle of body spray marked, ?Keep out of reach of children,? were on the desk in the three-year-old classroom, within reach of children.
Plan of Correction:	All hazardous materials (hand sanitizer, body spray) were removed from children?s reach and properly locked in storage on 3/27/25. Staff were retrained on hazardous item storage.
Standard #:	8VAC20-780-550-E
Description:	Shelter in place procedures shall be practiced a minimum of twice per year. There was no documentation of shelter in place drills.
Plan of Correction:	Shelter-in-place drills were conducted and documented on 3/28/25. Moving forward, drills will be scheduled and documented twice yearly.
Standard #:	8VAC20-780-550-F
Description:	Lockdown procedures shall be practiced at least annually. There was no documentation of a lockdown drill.
Plan of Correction:	A lockdown drill was conducted and documented on [Insert Date]. The center will conduct and log drills annually as required. A compliance calendar has been created.