VIRGINIA DEPARTMENT OF SOCIAL SERVICES

La Petite Academy - Dumfries Road
10023 Dumfries Road
Manassas, VA 20110
(703) 361-6356

Current Inspector: Angela Dudek (804) 629-8167

Inspection Date: April 23, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Comments:

An unannounced, on-site renewal inspection was initiated and completed on 4/23/25. The on-site inspection began at 10:35am and ended at 2:40pm. The inspector reviewed compliance in the areas listed above. There were 43 children present and 9 staff. The inspector reviewed 5 children?s records and 6 staff records on-site. This inspection included document review, tour of the facility, interviews, observations, and measurements. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 5/9/25. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	The Center is required to obtain documentation that a central registry search was completed by the end of the 30th day of employment. The record for Staff #4 contained documentation that a central registry search was completed over 5 months after the first day of employment. No documentation of follow up was in the file.
Plan of Correction:	The central registry search for Staff #4 was completed on time but not filed correctly. It has now been placed in the staff file. All future results will be filed immediately upon receipt and tracked using a log. The director will check files monthly. For Staff #4, the central registry results were received more than 30 days after hire, and no follow-up documentation was in the file. We acknowledge this violation. Going forward, any delays will be documented, and proof of submission will be kept in the file. The director will ensure timely tracking and follow-up.
Standard #:	8VAC20-780-160-A
Description:	The Center is required to obtain documentation of a negative tuberculosis (TB) test or screening for staff at the time of employment and prior to contact with children and within 30 days prior to employment that is signed by a physician, a physician?s designee or an official of the local health department. The file for Staff #4 did not contain documentation of a negative TB test or screening within 30 days prior to employment.
Plan of Correction:	Staff #4 completed a new TB test on 4/29/25 . The documentation will be added to their personnel file. Moving forward management will ensure all required documentation on file before a new employee?s first day of employment.
Standard #:	8VAC20-780-40-M
Description:	The Center is required to maintain a current and dated written list of children?s allergies, sensitivities, and dietary restrictions that is accessible to all staff in each group or area where children are present. During inspection of the playground, the Twos class was outside, and the list of allergies, sensitivities and dietary restrictions with the class did not contain one of Child #1?s allergies, sensitivities or dietary restrictions.
Plan of Correction:	The list has been corrected to include all of the children?s allergies, including Child #1?s missing information. The updated allergy list is now being kept with the class at all times, both indoors and outdoors. Moving forward management will ensure allergy lists are updated monthly to ensure compliance with VDOE licensing standards.
Standard #:	8VAC20-780-60-A-8
Description:	(Repeat Violation) The Center is required to ensure they have a written care plan from a physician for each child with a diagnosed food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. The record for Child #2 did not contain an allergy care plan for their diagnosed food allergy.
Plan of Correction:	Child #2?s file was missing a physician-signed allergy care plan. The parent has been contacted, and the form will be submitted by 5/14/25. Going forward, all children with diagnosed allergies must have a completed care plan on file before starting care. Additionally, moving forward management will monitor files monthly to ensure compliance.
Standard #:	8VAC20-780-70
Description:	(Repeat Violation) The Center is required to maintain documentation for staff records including two or more references as to character and reputation as well as competency were checked before employment. Documentation should include dates of contact, names of persons contacted, the firms contacted, results and the signature of the person making the call. 1)The center did not have documentation of two signed references for Staff #1. 2)The files for Staff #2 and Staff #3 did not have completed references that recorded the date of contact.
Plan of Correction:	Management reviewed and updated files for Staff #1, #2, and #3 to ensure all required reference checks are complete, including names, dates, contact info, results, and signatures. All management staff have been retrained on proper documentation procedures. Moving forward management will ensure all required documentation on file before a new employee?s first day of employment. Additionally, management will audit files monthly to ensure compliance.
Standard #:	8VAC20-780-270-A
Description:	The Center is required to ensure that all areas and equipment of the center, inside and outside, were maintained in a clean, safe, and operable condition. On the large playground, there are 5 large roots protruding from the area on the back of the playground by the fence which could pose a tripping hazard.
Plan of Correction:	A work order was submitted on 5/5/25 to remove or secure the roots.
Standard #:	8VAC20-780-280-B
Description:	(Repeat Violation) The Center is required to keep hazardous substances in a locked place using a safe locking method that prevents access by children. 1)During inspection in the Early Preschool classroom there was an unlocked staff bathroom to the left of the children?s restroom where 1 container of disinfectant containing a label that stated, ?Keep out of Reach of Children? and the word ?Warning? was stored on a shelf. 2)During inspection in the Early Preschool classroom there was an unlocked utility room to the right of the children?s restroom where 1 container of ice melt containing a label that stated, ?Keep out of Reach of Children? and the word ?Warning? was stored on the floor. 3)During inspection in the Preschool classroom, there was an unlocked cabinet containing 1 detergent and 2 containers of hand soap containing labels that stated, ?Keep out of Reach of Children? and the word ?Warning?.
Plan of Correction:	All hazardous substances were immediately removed and secured in locked storage. Staff were retrained on safe storage procedures on 5/6/25. Daily safety checks and weekly management walkthroughs have been implemented to ensure continued compliance. All cabinets and storage areas now have child-proof locks.
Standard #:	8VAC20-780-280-D
Description:	The Center is required to ensure that cleaning and sanitizing materials were not located above food, food equipment, utensils or single-service articles and should be stored in areas physically separate from food. During inspection in the Preschool classroom, there were cleaning materials stored above eating utensils.
Plan of Correction:	Cleaning materials were removed the same day of inspection and placed in a designated, separate storage area. Staff have been trained on proper storage of cleaning materials to prevent contamination on 5/7/25.
Standard #:	8VAC20-780-340-D
Description:	The Center is required to ensure that each grouping of children had at least one staff member that met the qualifications of program leader or program director regularly present. Staff #4 who is the designated program leader in the Preschool classroom does not have documentation on file that they meet the qualifications for program leader.
Plan of Correction:	Staff #4 will be reassigned to a non-lead role until qualifications are verified & on file. Moving forward management will ensure all required documentation on file before a new employee?s first day of employment.
Standard #:	8VAC20-780-350-B-1
Description:	The Center is required to maintain the required supervision ratio of 1 staff to 4 infants age birth to 16 months old whenever children are in care. During the inspection, the center did not maintain the required supervision ratio in the infant room. A staff member left the infant classroom to answer the door leaving 2 staff with 9 infants.
Plan of Correction:	Staff will be retrained and coached on proper ratio expectations & LCG?s Child Supervision Policy on 5/7/25.
Standard #:	8VAC20-780-510-E
Description:	(Repeat Violation) The Center is required to have written medication authorization from the child?s physician and parent for a long-term medication. 1)For a medication for Child #2, authorization from the physician expired 16 months ago. 2)There was no documented permission from the child?s physician or parent on file for Child #3?s medication.
Plan of Correction:	Child #2: Medication was disposed of immediately. Medication use paused. Management requested parents provide a new physician authorization form. Child #3: Medication was disposed of immediately. Management requested parents provide a physician authorization form. Moving forward management will track medications on a Medication log along with expirations dates. Additionally, management will review medications and authorization forms weekly to ensure expiration dates are captured immediately.
Standard #:	8VAC20-780-550-E
Description:	The Center is required to implement a practice shelter in place drill twice per year. There was documentation for only 1 Shelter in place drill within the last year.
Plan of Correction:	A second drill is scheduled to be conducted on 5/7/2025. Moving forward, management will calendar all drills for the year to ensure shelter in place drills are conducted twice annually. All drills will be documented and reviewed by the Director. Staff will be retrained on emergency drill procedures no later than 5/6/2025.
Standard #:	8VAC20-780-550-F
Description:	The Center is required to implement an annual practice lockdown drill. The last lockdown drill documented was over 15 months ago.
Plan of Correction:	A second lockdown drill is scheduled for 5/6/2025. Moving forward, management will calendar all emergency drills for the year to ensure that lockdown drills are conducted at least once annually, in accordance with Standard 8VAC20-780-(7)-550-F. All drills will be documented and reviewed by the Director. Staff will be retrained on emergency drill procedures no later than 5/6/2025.
Standard #:	8VAC20-780-560-F
Description:	(Repeat Violation) The Center is required to ensure they have a menu listing foods to be served for meals and snacks during the current one-week period. There was no menu posted for the current one-week period at the center, and the menu posted at the center was a month old.
Plan of Correction:	The outdated menu has been removed. Moving forward management will ensure a current weekly menu is completed no later than Friday for the following week and posted every Monday.
Standard #:	8VAC20-780-560-G
Description:	The Center is required to ensure that food brought from home is clearly dated and labeled in a way that identifies the owner. In the Infant classroom, Child #4 had brought food from home that was stored in the refrigerator and was not dated.
Plan of Correction:	On 5/6/25 management retrained all infant staff on expectation regarding labeling food brought from home. Management will conduct daily audits for the next 30 days to ensure compliance & understanding of expectation.
Standard #:	8VAC20-780-570-E
Description:	The Center is required to ensure that prepared infant formula was dated and labeled with the child?s name. In the Infant classroom, Child #5 had a bottle that was stored in the refrigerator and was not dated.
Plan of Correction:	On 5/6/25 management retrained all infant staff on bottle labeling expectations. Management will conduct daily audits for the next 30 days to ensure compliance & understanding of expectation.