VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Mile High Kids and Community Development - Cople
7114 Cople Highway
Hague, VA 22469
(804) 472-2081

Current Inspector: Jaime Harris (804) 807-3278

Inspection Date: April 29, 2025 and May 2, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks (8VAC20-770) 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child Abuse & Neglect During the inspection, the inspector reviewed the areas listed above. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Technical Assistance:

Please make sure that Parent?s employment information is provided when applicable or clarify on line ?unemployed, N/A?.

Comments:

An unannounced, on-site monitoring inspection was initiated on 4/29/2025 and completed on 4/29/2025. The on-site inspection began at 12:30 pm and ended at 2:25 pm. The inspector reviewed compliance in the areas listed above. There were 14 children present and two staff. The inspector reviewed five children?s records and two staff records on-site at their headquarters location on 5/2/2025. This inspection included document review, tour of the facility, interviews and observations. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 5/15/2025. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-60-A
Description:	Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. Five children records were reviewed and in each record there were no addresses provided for the two emergency contacts on file.
Plan of Correction:	Reviews of the student records will be conducted within 48 hours after file completion by Family Service staff and repeated quarterly to ensure that documentation meets licensing standards.
Standard #:	8VAC20-780-510-P
Description:	When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Medication for Child #6 was onsite, but the medication authorization had expired over 60 days ago; Child #7 had medication onsite, the medication authorization had expired over 90 days ago. Both medications have not been administered past the expiration of the authorizations. The authorizations had not been renewed and the medication was not returned or disposed of as required.
Plan of Correction:	Medication and medication records will be reviewed by the education staff monthly and a follow-up review should be conducted by the Family Services representative for that site quarterly. A schedule will be established to ensure compliance.