VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Babysteps Child Development Center Too, LLC
4241 Portsmouth Boulevard
Portsmouth, VA 23701
(757) 465-1498

Current Inspector: D'Nae Goodwin (757) 404-3063

Inspection Date: May 16, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse and Neglect During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Comments:

An unannounced, on-site renewal inspection was initiated and completed on 5/16/25. The on-site inspection began at 10:20am and ended at 12:50pm. The inspector reviewed compliance in the areas listed above. There were 14 children present and four staff. The inspector reviewed five children?s records and four staff records on-site. This inspection included document review, a tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 6/2/25. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-160-A
Description:	The tuberculosis (TB) documentation shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician's designee, or an official of the local health department. The TB documentation for Staff #1 (employed for two months) was not completed within the last 30 days of the their date of employment, which is required.
Plan of Correction:	Staff #1 's original start date was within 30-days of the TB Screening. However, Staff#1 was unable to begin work on the original start date due to death in her family. The Health Department will not conduct another TB Screening because the screening that is on file is within the same year. The only circumstance that will deem a new screening necessary is if the individual suspects he/she has been exposed to TB. Staff #1 reports no evidence of exposure.
Standard #:	8VAC20-780-70
Description:	Staff records shall be kept for each staff person and contain all the required information. The record for Staff #1 (employed for two months) did not contain all the required information.
Plan of Correction:	Staff #1 's file was missing an emergency contact sheet and evidence of a reference check. This was merely and oversight. Upon being interviewed and considered for employment, Staff #1 's references were checked. However, the director failed to transpose evidence of the reference check in the staff member's file. The reference check has since been placed in the file as well as the emergency contact sheet.
Standard #:	8VAC20-780-80-A
Description:	For each group of children, the center shall maintain a written record of daily attendance that documents the arrival and departure of each child in care as it occurs. There were 14 children in attendance at the center; however, only 13 were signed in.
Plan of Correction:	A memo was provided to parents reminding them to please sign their children in and out of the center as appropriate. Center staff members were reminded to check the attendance sheet during drop off as well as at the end of the day.
Standard #:	8VAC20-780-270-A
Description:	Repeat Violation Areas and equipment of the center, inside, shall be maintained in a safe condition. There were two incense sticks found burning on a child-level ledge in a preschool classroom. The incense sticks pose an injury hazard and fire hazard.
Plan of Correction:	The Portsmouth Fire Marshal was contacted on 5/19/25. The center staff requested permission to utilize an electric incense device. The Fire Marshal advised that there is nothing in the guidelines, which states that the center cannot utilize an electric incense device. Once the device is purchased, staff will contact the Fire Marshal to request that he come to the center to inspect said device and its location.
Standard #:	8VAC20-780-350-C
Description:	When children are in ongoing mixed age groups, the staff-to-children ratio and group size applicable to the youngest child in the group shall apply to the entire group. There were 14 children and only two staff members in a classroom. The youngest child present was four months old, requiring the ratio to be 1:4.
Plan of Correction:	Staff received remediation regarding ratios, which included reminders that during shift changes, it is appropriate to ask parents to wait until the center is staffed appropriately before drop-off resumes.
Standard #:	8VAC20-780-420-E-3
Description:	Repeat Violation Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. The record for Child #1 (enrolled for over a year) did not contain parent confirmation that information in the records is up to date.
Plan of Correction:	After the previous inspection staff did have all parents with children in attendance complete an update form for their child's file. However, some of the completed update forms were not filed to the children's file. The director did email evidence of the previously completed update forms to the inspector.
Standard #:	8VAC20-780-440-B
Description:	Cribs, cots, rest mats, and beds shall be identified for use by a specific child. Eight rest mats and twelve cribs observed did not identify which child uses each rest mat/crib.
Plan of Correction:	Name tags shall be replaced and/or placed on cribs, cots and rest mats.
Standard #:	8VAC20-780-440-H
Description:	Cribs shall meet the following requirement: they shall meet the Consumer Product Safety Commission (CPSC) Standards at the time they were manufactured. Two cribs in an infant room did not meet CPSC standards at the time they were manufactured.
Plan of Correction:	The two cribs in question will be replaced.
Standard #:	8VAC20-780-500-A
Description:	Children's hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks. Infants were observed eating a morning snack, but did not wash their hands before or after eating, which is required.
Plan of Correction:	All staff were reminded of the importance of hand washing before and after meals, toileting and as needed.
Standard #:	8VAC20-780-560-F
Description:	A menu listing foods to be served for meals and snacks during the current one-week period shall be posted in a location conspicuous to parents or given to parents. The menu posted was not for the current one week period and was not given to parents.
Plan of Correction:	The menu was printed and posted immediately following the inspection on 5/16/2025. The center has moved to an online menu. While getting acclimated to this new system, it is sometimes difficult to remember to print the menu that is created electronically. The center staff will create reminders on an online calendar to print the menu for the next month.