VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA School Age Child Care @ Chesterfield Academy
2915 Westminster Avenue
Norfolk, VA 23504
(757) 622-9622

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: May 28, 2025

Complaint Related: No

Areas Reviewed:

Areas of Standards Reviewed: 8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 Background Checks During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on 5/28/2025, as a part of the licensure period. The on-site inspection began at 4:00 PM and ended at 5:05 PM. The inspector reviewed compliance in the areas listed above. There were 7 children present and 2 staff. The inspector reviewed 2 children?s records and 4 staff records on-site. This inspection included: ? document review, ? tour of the facility, ? interviews, and ? observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on June 18, 2025. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	8VAC20-780-130-A
Description:	Repeat Violation The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.
Plan of Correction:	Facility response: The center will ensure that immunization records are collected and verified before a child's start date through regular file audits and staff review of enrollment documents,
Standard #:	8VAC20-780-140-A
Description:	Each child shall have a physical examination by or under the direction of a physician within 30 days after the first day of attendance. Results of a physical examination are not in the record provided for child 2, in care for over 6 months.
Plan of Correction:	Facility response: The center will verify and document that each child receives a physical examination within 30 days of their first day of attendance and will follow up promptly to ensure compliance.
Standard #:	8VAC20-780-60-A
Description:	Repeat Violation Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the name, address, telephone number, place of business and business telephone number of each parent. There is no information regarding the father of child 1.
Plan of Correction:	Facility response: The center will update the child's record to include the missing information for the father and will conduct a full audit of all child records to ensure that each contains complete parent contact information as required.
Standard #:	8VAC20-780-70
Description:	Repeat violation Staff records shall be kept for each staff person that contain the name, address and telephone number of a person to be contacted in an emergency and documentation to demonstrate that the individual possesses the required orientation training. There was not emergency contact information or documentation of site orientation training in site records for staff 3 and 4.
Plan of Correction:	Facility response: The center will update staff records to include missing emergency contact information and orientation training documentation, and will implement regular audits to ensure all staff files remain complete and compliant.
Standard #:	8VAC20-780-260-A
Description:	The center shall provide to the licensing representative an annual fire inspection report from the appropriate fire official having jurisdiction. The most recent documentation of a fire marshal inspection is dated 2019.
Plan of Correction:	Facility response: The center will obtain the annual fire inspection report from the appropriate fire official and submit it to the licensing representative as required.
Standard #:	8VAC20-780-260-B
Description:	Annual approval from the health department shall be provided, or approvals of a plan of correction, for meeting requirements for the water supply and sewage disposal system. The most recent health department inspection is dated 2/20/2024.
Plan of Correction:	Facility response: The center will obtain and maintain annual health department approval or plan of correction documentation for the water supply and sewage disposal systems to ensure compliance with regulations.
Standard #:	8VAC20-780-540-E
Description:	The facility shall have one working, battery operated flashlight and one working battery operated radio. The flashlight and radio were not in working order.
Plan of Correction:	Facility response: The center will ensure that at least one working battery-operated flashlight and one working battery-operated radio are available and regularly checked for functionality.
Standard #:	8VAC20-780-550-D
Description:	Repeat violation The center shall implement a monthly practice evacuation drill. There was no evacuation drill documented for April 2025.
Plan of Correction:	Facility response: The center will conduct and document monthly evacuation drills as required, with drill logs reviewed regularly to ensure accuracy and compliance.
Standard #:	8VAC20-780-550-P
Description:	The center shall maintain a written record of children's injuries in which entries are made the same day and include the date and time the parent was notified of the children's injuries. An injury record for child 6, dated 5/23/2025, did not include the date and time the parent was notified of the injury.
Plan of Correction:	Facility response: The center will ensure all injury records are completed the same day and include the date and time of parent notification by retraining staff and conducting regular audits of documentation.