VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Creative Gardens Ashburn Village
20909 Ashburn Village Blvd
Ashburn, VA 20147
(703) 336-2563

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: Aug. 12, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on 8/12/2025. The on-site inspection began at 9:02am and ended at 12:15pm. The inspector reviewed compliance in the areas listed above. There were 65 children present and 16 staff. The inspector reviewed 6 children?s records and 8 staff records on-site on 8/12/2025. This inspection included document review, tour of the facility, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five business days from today, which will be the close of business on 8/19/2025. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.011-F
Description:	The license and any other documents required shall be posted in a conspicuous place on the licensed premises. The most recent license was not posted in a conspicuous place on the premises.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-A
Description:	The center is required to have employees undergo a background check every five years. The most recent central registry check for staff #7 was overdue by two months.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-B-1
Description:	The center is required to obtain a completed sworn statement prior to the employee's first day of employment. The sworn statement for Staff #6, who is currently working, was not on file at the center.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-B-2
Description:	Centers must obtain a completed national criminal background check prior to the employee's first day of employment. Staff #6, who had been employed for one month and three weeks, did not have a completed national criminal background check.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22.1-289.035-B-3
Description:	The center must request a search of the central registry prior to the employee's first day of employment. Staff #6, who had been employed for one month and three weeks, did not have a central registry search requested.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Repeat Violation Documentation of a negative tuberculosis (TB) screening must be submitted at the time of employment, before coming into contact with children, and shall have been completed within the last 30 days of the date of employment. Staff #6 did not have a TB screening on file and has been employed one month and three weeks.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-60-A-8
Description:	A written care plan is required for each child with a diagnosed food allergy, to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction. Child #1, who has been enrolled for six weeks, has a diagnosed food allergy and did not have a written care plan in their file. Child C and Child D had a diagnosed food allergy and the center did not have a written care plan to include instructions from a physician regarding the food to which the child is allergic and the steps to be taken in the event of a suspected or confirmed allergic reaction.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Staff records must be kept with all required information. Staff 6's record ( who had been employed one month and three weeks) was missing verification of age requirement, job title, and date of employment or volunteering; and name, address, and telephone number of a person to be notified in an emergency which shall be kept at the center, documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering, Background checks as required by the regulation entitled Background Checks for Licensed Child Day Programs, and orientation and training as required in 8VAC20-780-240 and 8VAC20-780-245, Health information as required by 8VAC20-780-160 and 8VAC20-780-170., information, to be kept at the center, about any health problems that may interfere with fulfilling the job responsibilities. Staff #7's record (who had been employed 4 years and 10 months) was missing two references. Staff #8's record (who had been employed one month and three weeks) was missing documentation to demonstrate that the individual possesses the education, certification and experience required by the job position,
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-220
Description:	Aides shall be at least 16 years of age. Staff #6 has been employed for one month and three weeks and was not at least 16 years of age.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-B
Description:	Repeat Violation Staff shall complete orientation training in subsection C of this section prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff #6 has been working one month and 3 weeks and had not completed orientation training.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-E
Description:	Repeat Violation Within 30 days of the first day of employment, staff must complete orientation training in first aid and cardiopulmonary resuscitation (CPR), as appropriate to the age of the children in care. Staff #5 employed for seven months did not have documentation of completing orientation training in first aid and cardiopulmonary resuscitation (CPR). Staff #6 employed for one month and three weeks did not have documentation of completing orientation training in first aid and cardiopulmonary resuscitation (CPR).
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-240-I
Description:	Documentation of orientation training shall be kept by the center in a manner that allows for identification by individual staff member, is considered part of the staff member's record, and shall include name of staff; training topics; training delivery method; he entity or individual providing training; and the date of training.. Staff #8's orientation documentation did not include the training delivery method.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-245-A
Description:	Repeat Violation Staff shall complete annually a minimum of 16 hours of training appropriate to the age of children in care. Staff #1 completed 12 hours of training from 6/01/2024 through 6/01/2025. Staff #4 completed 1 hour of training from 4/10/2024 through 4/10/2025.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-245-I
Description:	Training on the center's emergency preparedness plan shall be completed annually and each time the plan is updated. The center's emergency preparedness plan was last update 1/02/2025 and the center did not have documentation of the annual training.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-D
Description:	In each grouping of children at least one staff member who meets the qualifications of a program leader or program director shall be regularly present. Management stated Staff #8 was the program leader for the summer camp classroom. Staff #8 did not meet the qualifications of a program leader
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-420-E-3
Description:	Repeat Violation Staff shall request at least annually parent confirmation that the required information in the child's record is up to date. Up-to-date information is required to be requested from the parent for each child's record at least annually. The information in the record of child #1 had not been updated in over four years and 8 months. The information in the record of child #2 had not been updated in over two years and 6 months. The information in the record of child #3 had not been updated in over two years and 6 months.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-500-A
Description:	Children?s hands shall be washed with soap and running water after toileting, or any contact with blood, feces or urine. A staff member changed a child?s diaper in the infant 1 classroom and did not wash the child's hands with soap and water.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-510-P
Description:	When an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet. Child A had a medication authorization form that expired 7/15/2025 and the center did not return the medication to the parent within 14 days or dispose of it. Child B had a medication authorization form that expired 1/17/2025 and the center did not return the medication to the parent within 14 days or dispose of it.
Plan of Correction:	Not available online. Contact Inspector for more information.