VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Tierra Encantada Ford dba Alexandria Day Care
4401 Ford Avenue, Suite 100
Alexandria, VA 22302
(571) 312-0185

Current Inspector: Eureka Nance (703) 638-5968

Inspection Date: July 18, 2025

Complaint Related: Yes

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Physical Plant. 8VAC20-780 Programs. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.?

Technical Assistance:

Technical assistance included background check procedures which accessing the Central Registry when a staff or candidate has lived in another state in the past five years; and the regulations regarding fingerprinting. We also discussed maintenance of children records and handwashing.

Comments:

An unannounced inspection was initiated on July 18, 2025 and completed on August 15, 2025 in response to a complaint received by the licensing office on July 16, 2025relating to allegations of administration. The inspector reviewed 7 children?s records and 6 staff records on-site on July 18, 2025. This inspection included document review, interviews, and observations. The preponderance of evidence gathered during the investigation supports the allegation; therefore, the complaint is determined to be valid. Information gathered during the inspection determined non-compliance with applicable standards or law and the violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on August 26, 2025. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-4
Complaint related:	Yes
Description:	The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff #2 who has been employed for more than a month and was working with children at the time of the inspection, did not have documentation of requesting a central registry check from one state. Staff #3 who was employed for more than a month, did not have documentation of requesting a central registry check from one state.
Plan of Correction:	In an effort to provide more time for our Center Director to spend in their classrooms, we have moved the onboarding of newly hired operations coordinators. She will ensure all staff documents are obtained before they set foot in our building. Additionally, the owners and operations manager will also perform a final audit to ensure compliance with forms. We have obtained Arizona Background clearance for staff 3 as of August 8th. Staff #2 who resided in California, was not available to us as California does not share this inforamation.
Standard #:	8VAC20-780-130-A
Complaint related:	Yes
Description:	The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. There was no physical examination in the record of Child #3, who had been enrolled for 11 months.
Plan of Correction:	Moving forward in an effort to avoid further violations, we have moved child file audit to our newly hired Operations coordinator. She will ensure to audit all child files prior to the first day and request anything missing, Additionally, the owners and operations manager will also perform an audit to ensure compliance. Missing documents for child # 3 on file as of 8/19/2025
Standard #:	8VAC20-780-140-A
Complaint related:	No
Description:	Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of Child #7, who had been enrolled for 11 months.
Plan of Correction:	Moving forward in an effort to avoid futher violatiosn on this area, we have moved the final audit of child's file prior to first day and request anything misisng. Additionally, the owners and operations manager will also perform an audit to ensure complaince. As of 8/20/2025 the missing document was obtained from the families and added to files
Standard #:	8VAC20-780-60-A
Complaint related:	No
Description:	Centers must keep a separate record for each child enrolled that contains all of the required information. Child 1's record (enrolled 2 months) was missing proof of child's identity. Child 2's record (enrolled 1 month) was missing name, address, and work phone number of two designated people to call in an emergency, and proof of identification. Child 3's (enrolled 11 months) record was missing proof of identificaiton and second degisnated person to call in an a emergency.
Plan of Correction:	Moving Forward in an effort to avoid further violations on this, we have moved the final audit of child's file to newly hired operations coordinator. She will ensure to audit all child files prior to first day and request anything missing. Additionally, the owners and operations manager will also perform an audit to ensure compliance. As of 8/20/2025, the missing document were obtained from families and added to file.
Standard #:	8VAC20-780-500-A
Complaint related:	No
Description:	Children?s hands shall be washed with soap and running water after toileting, or any contact with blood, feces or urine. Staff # 1 changed a Child B's diaper in the two year old room and did not wash the child's hands with soap and water.
Plan of Correction:	The center held an in-service training on August 15th to re-train on our diapering changing policy. All staff members signed the training and management will also continue to perform weekly audit for this. Director also visited all classrooms on 7/21/2025 to audit and re-train staff members in each classroom
Standard #:	8VAC20-780-500-B
Complaint related:	No
Description:	The diapering surface shall be cleaned with soap and at least room temperature water and sanitized after each use. Staff #1 did not clean and santitize the diaper changing surface after changing Child A's diaper.
Plan of Correction:	The center held an in-service training on August 15th to re-train on our diapering changing policy. All staff members signed the training and management will also continue to perform weekly audit for this policy to ensure compliance. Director also visited all classroom on 7/21/2025 to audit and re-train staff members in each classroom