VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Chesterbrook Academy #816
222 Spring Street
Herndon, VA 20170
(703) 464-5400

Current Inspector: Tameika King (804) 629-7486

Inspection Date:

Complaint Related: No

Violations:

Standard #:	22.1-289.035-B-3
Description:	REPEAT VIOLATION The child day center must obtain a copy of the results of a search of the child abuse and neglect registry prior to employment. The center did not obtain a copy of the results of a search of the child abuse and neglect registry for Staff #1, Staff #2 and Staff #6. Staff #1, Staff #2 and Staff #6 were working together in a classroom and were not supervised by an individual with all required background checks completed. Staff #2 has been employed for three months. Staff #6 has been employed for one month. There was no documentation showing that the results of a search of the central registry was requested prior to Staff #1 and Staff #5 being employed. Staff #1 has been employed for ten months. Staff #5 has been employed for four months.
Plan of Correction:	Have teachers complete and resubmit any missing background checks in case they were lost in the past
Standard #:	22.1-289.035-B-4
Description:	REPEAT VIOLATION/ SYSTEMIC DEFICIENCY The center must obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry from any state in which the individual has resided in the preceding five years. The center did not obtain a copy of the results of a sex offender registry check and a search of the child abuse and neglect registry from any state in which Staff #2 has resided in the preceding five years. Staff #2 was working in a classroom at the time of inspection and was not supervised by an individual with all required background checks completed. Staff #2 has been employed for three months. The center did not obtain a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry from any state in which Staff #6 has resided in the preceding five years. Staff #6 was working in a classroom at the time of inspection and was not supervised by an individual with all required background checks completed. Staff #6 has been employed for one month. There was no documentation that a copy of the results of a sex offender registry check and a search of the child abuse and neglect registry from any state in which Staff #2, Staff #4 and Staff #5 has resided in the preceding five years was requested prior to employment. Staff #4 and Staff #5 have been employed for four months.
Plan of Correction:	Resubmitted any missing forms in case they were lost in the mail. Resubmitted background checks and moved staff to accommodate
Standard #:	8VAC20-780-130-A
Description:	REPEAT VIOLATION/ SYSTEMIC DEFICIENCY The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. The center did not obtain documentation of immunizations for Child #7 before the child could attend the center. Child #7 has been attending the center for five months.
Plan of Correction:	Audit of student files to ensure records are updated
Standard #:	8VAC20-780-140-A
Description:	REPEAT VIOLATION/ SYSTEMIC DEFICIENCY Each child shall have a physical examination within 30 days after the first day of attendance. Child #1 does not have a physical examination on file. Child #1 has been enrolled for ten months. Child #3 does not have a physical examination on file. Child #3 has been enrolled for over two years. Child #7 does not have a physical examination on file. Child #7 has been enrolled for five months.
Plan of Correction:	Audit of student files to ensure records are updated
Standard #:	8VAC20-780-40-M
Description:	REPEAT VIOLATION The written list of children's allergies and dietary restrictions shall be kept confidential. Written lists of children's allergies and dietary restrictions in two classrooms were not kept confidential.
Plan of Correction:	Spoke to teachers and moved paper inside cabinet
Standard #:	8VAC20-780-60-A
Description:	REPEAT VIOLATION/ SYSTEMIC DEFICIENCY Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached and documentation of viewing proof of the child's identity and age. Child #1's record did not contain name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached. Child #1 has been enrolled for 10 months. Child #3's record did not contain documentation of viewing proof of the child's identity and age. Child #3 has been enrolled for over two years. Child #7's record did not contain documentation of viewing proof of the child's identity and age. Child #7 has been enrolled for five months.
Plan of Correction:	Audit of all student files and collecting of any missing items from parents
Standard #:	8VAC20-780-240-A
Description:	The Virginia Department of Education-sponsored orientation course shall be completed within 90 calendar days of employment. Staff #3 did not complete the Virginia Department of Education-sponsored orientation course. Staff #3 has been employed for five months. Staff #5 did not complete the Virginia Department of Education-sponsored orientation course. Staff #5 has been employed for four months.
Plan of Correction:	Audit staff files and have staff complete any missing training
Standard #:	8VAC20-780-240-B
Description:	Staff shall complete orientation training no later than seven days of the date of assuming job responsibilities. Staff #4 completed orientation training 17 days after employment. Staff #5 completed orientation training 10 days after employment.
Plan of Correction:	Audit staff files and ensure all training is documented
Standard #:	8VAC20-780-240-C
Description:	Orientation training shall include all of the following facility specific topics: job responsibilities and to whom they report, policies and procedures listed in 8VAC20-780-420 A and the standards that relate to the staff member's responsibilities, the center's playground safety procedures, confidential treatment of personal information about children in care and their families, the center's policies and procedures on the administration of medication, emergency preparedness and response planning for emergencies, prevention of sudden infant death syndrome and use of safe sleep practices, prevention of shaken baby syndrome and abusive head trauma, prevention of and response to emergencies due to food and other allergic reactions, and prevention and control of disease. Staff #2 and Staff #6's orientation training did not include all required facility specific topics. Staff #2 has been employed for three months. Staff #6 has been employed for one month.
Plan of Correction:	Auditing staff files and ensuring all trainings are documented
Standard #:	8VAC20-780-240-E
Description:	Within 30 days of the first day of employment, staff must complete orientation training in first aid and cardiopulmonary resuscitation (CPR). Staff #2 did not complete orientation training in first aid and CPR. Staff #2 has been employed for three months. Staff #3 did not complete orientation training in first aid and CPR. Staff #3 has been employed for five months.
Plan of Correction:	Auditing staff files and have staff complete and document all training
Standard #:	8VAC20-780-270-A
Description:	REPEAT VIOLATION Areas and equipment of the center, inside, shall be maintained in a safe condition. There was chipped and peeling paint in multiple areas in two classrooms, within reach of children.
Plan of Correction:	Spoke to Spring Education about painting school. covering chipped areas until painted
Standard #:	8VAC20-780-340-D
Description:	In each grouping of children at least one staff member who meets the qualifications of a program leader shall be regularly present. At the time of inspection, Staff #1, Staff #2 and Staff #6 were working together in a classroom. Staff #1, Staff #2 and Staff #6 do not meet the qualifications of a program leader. At the time of inspection, Staff #7 was working alone in a classroom. The assigned lead teacher for the classroom was assisting in a different classroom. Staff #7 does not meet qualifications of a program leader.
Plan of Correction:	Reorganized staffing to meet lead teacher needs throughout day. Will hire and train additional lead teachers
Standard #:	8VAC20-780-530-A
Description:	At least one staff in each classroom where children are present shall have current certification in cardiopulmonary resuscitation (CPR) and current certification in first aid. Classroom #1, #2, and #3 did not have at least one staff present who has current certification in CPR and first aid. There were children present at the time of inspection.
Plan of Correction:	Working to have an in person CPR class and online training