VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Chesterbrook Academy #816
222 Spring Street
Herndon, VA 20170
(703) 464-5400

Current Inspector: Tameika King (804) 629-7486

Inspection Date: Sept. 18, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration 8VAC20-780 Staff Qualifications and Training 8VAC20-780 Staffing and Supervision 8VAC20-780 Special Care Provisions and Emergencies 22.1 Early Childhood Care and Education During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Comments:

An unannounced monitoring inspection was initiated and completed on September 18, 2025 in response to a self-report received by the licensing office on September 17, 2025 relating to supervision. The inspector reviewed 1 child?s record and 3 staff records on-site. This inspection included document review, interviews and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Though not a part of the original self report, violations that were not reported were found related to background checks, lead qualifications, and CPR/First Aid and are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on September 26, 2025. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-3
Description:	REPEAT VIOLATION/ SYSTEMIC DEFICIENCY The child day center must request a copy of the results of a search of the child abuse and neglect registry prior to employment and staff must be supervised at all times by an individual with all required background checks until they have received all required results. On September 15, 2025, Staff #1, Staff #2 and Staff #4 worked alone with a group of children and were not supervised at all times by an individual with all background checks. Staff #1 has been employed for over 30 days. Staff #2 has been employed for over 5 months. Staff #4 has been employed for over ten months.
Plan of Correction:	Resubmitting background checks and rearranging staff placement and schedules
Standard #:	22.1-289.035-B-4
Description:	REPEAT VIOLATION/ SYSTEMIC DEFICIENCY The center must request a copy of the results of a criminal history record information check, a sex offender registry check, and a search of the child abuse and neglect registry from any state in which the individual has resided in the preceding five years and staff must be supervised at all times by an individual with all required background checks until they have received all required results. The center did not request a copy of the results of a criminal history record check, a sex offender registry check, and a search of the child abuse and neglect registry from the Department or its designee from any state in which Staff #1 has resided in the preceding five years. On September 15, 2025, Staff #1 worked alone with a group of children. Staff #1 was not supervised by an individual with all required background checks completed. Staff #1 has been employed for over one month.
Plan of Correction:	Resubmitted background checks to ensure files are complete. Audit of staff files. Rearranging teacher schedules and placement until paperwork is back.
Standard #:	8VAC20-780-40-E
Description:	The operational responsibilities of the licensee shall include ensuring that the center's activities, services, and facilities are maintained in compliance with the center's own policies and procedures. The center's supervision policy states that Face to Name should be completed when "transitioning from one location to another", when "returning from playground" and "anytime a child goes through a door". The policy also states that "anyone who takes a child through any doorway should complete" Face to Name and "all staff should be trained and know the process." On September 15, 2025, Staff #2 transitioned a group of four children (from ages 13 months to 15 months) to the classroom from the playground. Staff #2 did not conduct a Face-to-Name check prior to transitioning the children. Staff #1 removed the children from the stroller and placed them in the classroom. Staff #1 and Staff #2 did not conduct a Face-to-Name check when the children returned to the classroom and went through the door. Prior to this incident, Staff #1 had not been trained on the Face-to-Name process.
Plan of Correction:	Retrained all staff on Face to Name policies. Conduct a school wide training on Face to Name and proper supervision. Monitor transitions to ensure done.
Standard #:	8VAC20-780-340-A
Description:	When staff are supervising children, they shall always ensure their care, protection and guidance. On September 15, 2025, Staff #3 found Child #1 (age: 13 months) alone in the hallway, unsupervised. Staff #1 and Staff #2 were not aware that Child #1 was missing until the children got seated for lunch. At that time, Staff #5 was already returning Child #1 to the classroom.
Plan of Correction:	Retrain staff on Face to Name and supervision policies and observe transitions
Standard #:	8VAC20-780-340-D
Description:	REPEAT VIOLATION In each grouping of children at least one staff member who meets the qualifications of a program leader shall be regularly present. On September 15, 2025, starting at 9:16 a.m., Classroom #1 was staffed with teachers who do not meet lead teacher qualifications. Staff #1, Staff #2 and Staff #4 worked at various times in the classroom together and alone throughout the remainder of the day.
Plan of Correction:	Rearranging teacher placement and schedules ongoing until background checks are returned
Standard #:	8VAC20-780-340-F
Description:	Children under 10 years of age always shall be within actual sight and sound supervision of staff. On September 15, 2025, Staff #3 found Child #1 (age: 13 months) alone in the hallway, unsupervised.
Plan of Correction:	Retrain staff on Face to name and supervision. Observe transitions
Standard #:	8VAC20-780-530-A
Description:	REPEAT VIOLATION At least one staff in each classroom or area where children are present shall have current certification in cardiopulmonary resuscitation (CPR) and current certification in first aid. On September 15, 2025, Staff #1, Staff #2 and Staff #4 worked in Classroom #1 at various times during the day and do not have current certification in CPR and first aid.
Plan of Correction:	Have all current staff members up to date on CPR