VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Childtime Learning Centers
530 Huntmar Park Drive
Herndon, VA 20170
(571) 786-5751

Current Inspector: Jessica Willis (571) 352-1453

Inspection Date: Dec. 1, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect SUBSIDY 8VAC20-790 Introduction 8VAC20-790 Administration 8VAC20-790 Staff Qualifications & Training 8VAC20-790 Physical Plant 8VAC20-790 Staffing & Supervision 8VAC20-790 Programs 8VAC20-790 Special Care Provisions & Emergencies 8VAC20-790 Special Services During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on 12/01/2025, as a part of the licensure period. The on-site inspection began at 10:20am and ended at 1:40pm. The inspector reviewed compliance in the areas listed above. There were 53 children present and 12 staff. The inspector reviewed 5 children?s records, 5 medication records, and 5 staff records on-site. This inspection included document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Violations:

Standard #:	22.1-289.035-A
Description:	The center is required to have employees undergo a background check every five years. The most recent fingerprint based criminal history record check, central registry check, and sworn statement for Staff #5 was overdue by more than two months.
Plan of Correction:	The Director has implemented a tracking system with calendar reminders and will conduct regular file audits to ensure all future background checks are completed on time.
Standard #:	22.1-289.035-B-3
Description:	The center must request a search of the central registry prior to the employee's first day of employment. The search request sent for Staff #1 was dated five weeks after Staff #1's first day of employment.
Plan of Correction:	The center has ensured that the central registry search for Staff #1 has been completed and documented. To prevent recurrence, the Director has implemented a pre-employment checklist requiring all background check components, including the central registry search, to be requested and verified before any employee's first day of work.
Standard #:	8VAC20-780-130-A
Description:	The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. The immunization documentation in the record for Child #4 was dated 11 days after the child's first date of attendance.
Plan of Correction:	The center has obtained and placed the required immunization documentation for Child #4 in the child's file. The assistant director has reinforced enrollment procedures to ensure all immunization records are received and verified before a child's first day of attendance moving forward.
Standard #:	8VAC20-780-140-A
Description:	Physical examinations completed by a physician shall be obtained prior to the first day of attendance or within 30 days after the first day of attendance. There was no physical examination in the record of Child #1, who had been enrolled for six months.
Plan of Correction:	The center has requested the required physical examination documentation for Child #1 and will ensure it is obtained and placed in the child's file immediately. Enrollment procedures have been reinforced to track physical exam due dates and prevent any child from attending beyond required timelines without documentation.
Standard #:	8VAC20-780-150-B
Description:	Immunization reports are required to be signed by a physician. The immunizations in the record for Child #1, who has been in care for 6 months, were not signed by a physician. The immunizations in the record for Child #5, who has been in care for one day, were not signed by a physician.
Plan of Correction:	The assistant director has requested signed immunization reports from the parents of Child #1 and Child #5 and will place the completed documentation in each child's file upon receipt. Enrollment procedures have been reinforced to ensure all immunization records are reviewed for required physician signatures before or immediately upon a child's first day of attendance.
Standard #:	8VAC20-780-70
Description:	Child day centers must maintain staff records which contain all required information. The record for Staff #2, who has been actively working at the center for the past 6 months, did not have documentation of at least 2 references to character, reputation, and competency which are to be checked prior to employment. The record for Staff #2 did not have documentation to demonstrate that the individual possesses the education and experience, and orientation required by the job position.
Plan of Correction:	The Director has implemented a pre-employment and personnel file audit process to ensure all required staff documentation is completed and maintained prior to and during employment.
Standard #:	8VAC20-780-510-P
Description:	When an authorization for medication expires, the facility shall notify parents that the medication must be picked up within 14 days of the authorization expiring or that a new authorization should be completed. Medication for Child #9 was onsite, but the medication authorization had expired over 80 days ago. The medication had not been administered past the expiration of the authorization. The authorization had not been renewed and the medication was not returned or disposed of as required.
Plan of Correction:	The Director has implemented a medication tracking log with expiration reminders to ensure timely parent notification and proper return or disposal moving forward.