VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Happy Hearts at McNair Farms
2487 McNair Farms Drive
Herndon, VA 20171
(703) 793-1835

Current Inspector: Keesha Minor (571) 596-3660

Inspection Date: Dec. 18, 2025

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies 8VAC20-780 Special Services. 8VAC20-820 THE LICENSE. 8VAC20-770 Background Checks 20 Access to minor?s records 22.1 Early Childhood Care and Education 63.2 Child Abuse & Neglect During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on 12/18/2025. The on-site inspection began at 11:10am and ended at 1:57pm. The inspector reviewed compliance in the areas listed above. There were 76 children present and 12 staff. The inspector reviewed 5 children?s records and 3 staff records on-site. This inspection included: document review, tour of the facility, interviews, and observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program. Please complete the plan of correction (POC) and date to be corrected sections for each violation cited on the violation notice. Specify how the violation will be or has been corrected. Submit your POC within five (5) business days from today, which will be the close of business on 12/29/2025. A POC submitted after this date will not appear on the public website.

Violations:

Standard #:	22.1-289.035-B-1
Description:	The center is required to obtain a completed sworn statement prior to the employee's first day of employment. Staff 1 and 2 completed a sworn statement of disclosure one day after their first day of employment.
Plan of Correction:	We will make sure they complete on same day.
Standard #:	22.1-289.035-B-2
Description:	Facilities must obtain a completed national criminal background check prior to the employee's first day of employment. Staff 3 did not complete their fingerprinting prior to employment, but approximately 20 days after employment.
Plan of Correction:	We complete finger prints before staff start working but date was mentioned when we give forms. Here after we will not put date of hire after.
Standard #:	22.1-289.035-B-3
Description:	The center must request a search of the central registry prior to the employee's first day of employment. Staff 1 did not complete central registry checks prior to employment, but over 30 days after their employment date.
Plan of Correction:	Staff was given hiring forms before we get results but they start working after search result.
Standard #:	22.1-289.035-B-4
Description:	The center is required to obtain background checks from any state in which the individual has resided in the preceding five years. Staff 3 has been employed for over 90 days and has not complete out of state background checks from the state they lived in within the past 5 years.
Plan of Correction:	The staff did background in VA and we contact the other state and received email.
Standard #:	8VAC20-780-60-A
Description:	Each center shall maintain and keep at the center a separate record for each child enrolled which shall contain the following information: first date of attendance, parent work address and phone, name phone and address of two emergency contacts. 1) Child 1, 4, and 5 did not have documentation of their first day of attendance. 2) Child 1 did not have any information for the second parent. 3) Child 1 did not have documentation of addresses for both emergency contacts.
Plan of Correction:	We will keep separate record for each child even same family and make sure all fields filled and documented address and emergency contacts.
Standard #:	8VAC20-780-70
Description:	The following staff records shall be kept for each staff person: 2 references completed prior to employment. 1) Staff 1 had reference checks without documentation of who conducted the check and when the check was completed. 2) Staff 2 and 3 did not have documentation of reference checks completed prior to employment.
Plan of Correction:	We will make sure to check prior employment here after
Standard #:	8VAC20-780-240-B
Description:	Staff shall complete orientation training prior to the staff member working alone with children and no later than seven days of the date of assuming job responsibilities. Staff 3 has been employed for over 90 days and did not have documentation of orientation training.
Plan of Correction:	We did give orientation on day 1 but did not sign paper but it will not repeat.
Standard #:	8VAC20-780-270-A
Description:	Areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. 1) Room One: peeling paint along several of the walls, the main sink in the classroom was broken, and not in use 2) Room Two: peeling paint on several of the walls, the window blinds were broken - the base of the blinds and the blinds themselves were broken and dangling from several windows, flooring was buckling and causing a ripple effect, creating a tripping hazard 3) Room Three: 4 broken blinds, peeling paint along several of the walls, 4) Room Six has several broken blinds hanging in the windows, and there was a large amount of milk residue, and other residue along the clear crib dividers, which looked like they have not been cleaned in a long time. 5) Observed protruding nails/screws sticking out of the fence along the preschool, school-age and the infant/toddler playground. 6) On the slide of the preschool playground there was a hole in the center of the slide, halfway down, that was approximately 6-7 inches wide, and long enough to trap a child's leg. 7) Observed a large rusted section of the school-age climbing structure that had sharp edges and was pulling away from the structure. 8) The school-age slide has a large air bubble forming under the plastic layer. 9) There was peeling paint on both school-age and preschool climbing structures.
Plan of Correction:	We paint immediately and its covered. Blinds tied up immediately will make sure going forward. We clean cribs immediately and make sure the keep doing everyday. He fix fence next day. Fixed the structure next day and slide is getting fixed this week and paint whole playground.
Standard #:	8VAC20-780-280-B
Description:	Hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. In room 2 there was a bottle labeled bleach water on a lower shelf, accessible to children.
Plan of Correction:	We give training about placing in locked cabinets always.
Standard #:	8VAC20-780-290-A-3
Description:	Electrical outlets shall have protective covers that are of a size that cannot be swallowed by children. 1) Room One had one uncovered electrical outlet. 2) Room Four had one uncovered electrical outlet
Plan of Correction:	We placed covers immediately will make sure
Standard #:	8VAC20-780-320-B
Description:	REPEAT Each restroom area provided for children shall: 4.Be equipped with soap, toilet paper, and disposable towels or an air dryer within reach of children. 1) Room One did not have towels, hand soap or toilet paper. 2) Room Three did not have hand soap in the one accessible bathroom. 3) Room Five had toilet paper in the bathroom, but it was on a shelf, approximately 3 feet away from the toilet and out of reach for children using the bathroom. Children would have to get up from the toilet and walk across the bathroom, to access the toilet paper.
Plan of Correction:	We gave staff training keeping all supplies classroom/bathroom handy
Standard #:	8VAC20-780-330-B
Description:	Where playground equipment is provided, resilient surfacing shall comply with minimum safety standards. The school-age playground was off limits, according the school admin, but staff stated that they used the playground regularly. There was almost no resilient material underneath the school age climbing structure. The ground beneath the structure was either bare dirt, or exposed weed matting. The weed matting beneath it was exposed all around the school-age playground, causing a tripping hazard.
Plan of Correction:	We will not use playground until it fixed and mulch properly. its off limits until fixed and open
Standard #:	8VAC20-780-340-A
Description:	When staff are supervising children, they shall always ensure their care, protection, and guidance. In Room Six, the inspector observed an infant in the crib wearing a bib, creating a possible suffocation hazard. When asked about the bib, staff stated that the bib was used on most of the infants as they slept to prevent them from drooling on their clothing. Staff stated that the bibs were always soft bibs.
Plan of Correction:	We send msg to parent we no longer use any bibs expect feeding time.
Standard #:	8VAC20-780-450-A
Description:	Cribs, cots, mats and beds used by children other than infants during the designated rest period or during evening and overnight care shall have linens consisting of a top cover and a bottom cover or a one-piece covering which is open on three edges. Cribs when being used by infants shall have a bottom cover. In Room Two, there were 4 children that did not have a bottom cover over their cots while they slept.
Plan of Correction:	We talk to parents to send bottom covers and top always. We follow up every time.
Standard #:	8VAC20-780-500-A
Description:	Hand washing. Children's hands shall be washed with soap and running water or disposable wipes before and after eating meals or snacks. Staff shall wash their hands with soap and running water: before and after helping a child use the toilet; before and after a diaper change. 1) Observed in Room Four that children did not wash their hands prior to eating their snack. The admin staff stated that they only wash their hands after they eat. 2) Identified through staff interviews in Room Four that staff use gloves and they do not wash their hands or the child's hands after diapering.
Plan of Correction:	The staff got training for handwashing and hygiene practice. will make sure from now on to follow procedure.
Standard #:	8VAC20-780-500-B
Description:	REPEAT Diapering; soiled clothing: A nonabsorbent surface for diapering or changing shall be used; disposable diapers shall be disposed in a leakproof or plastic-lined storage system that is either foot-operated or used in such a way that neither the staff member's hand nor the soiled diaper touches an exterior surface of the storage system during disposal. The diapering surface shall be cleaned with soap and at least room temperature water and sanitized after each use. 1) Room Two's foot operated trash can for diapers was not working, and needed to be operated by hand, and the black diapering pad was absorbent. 2) Room Four had a large tear in the diapering pad, rendering it absorbent. 3) Staff in Room Four and the admin staff stated that they do not clean the diapering surface after each diaper change, and when they do they use baby wipes only. The director stated that they only sanitize the surfaces at the end of the day.
Plan of Correction:	We placed new foot operated trash can and here after will follow to do always.
Standard #:	8VAC20-780-560-G
Description:	When food is brough from home, the following shall apply:The food container shall be sealed and clearly dated and labeled in a way that identifies the owner. In Room One and Three, none of the lunch boxes filled with snacks brought from home, were dated, and 4 were not labeled with the children's names.
Plan of Correction:	We will label food and make sure parent does during drop off
Standard #:	8VAC20-780-570-A
Description:	When a child is placed in an infant seat or high chair, the protective belt shall be fastened securely. Room Four had 2 children in high chairs that were not strapped in with the belts. The belts were hanging loosely from the chair.
Plan of Correction:	We will make sure always belts are strapped immediately when child on seat.