VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Maria Sanchez-Cerro
42967 Sundance Square
Ashburn, VA 20148
(703) 380-6524

Current Inspector: Charles Perkins (703) 309-3963

Inspection Date: March 3, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-111 Administration 22VAC40-111 Personnel 22VAC40-111 Household Members 22VAC40-111 Physical Health of Caregivers and Household Members 22VAC40-111 Caregiver Training 22VAC40-111 Physical Environment and Equipment 22VAC40-111 Care of Children 22VAC40-111 Preventing the Spread of Disease 22VAC40-111 Medication Administration 22VAC40-111 Emergencies 22VAC40-111 Nutrition 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks for Child Welfare Agencies 54.1-3408 Provider must be MAT certified to administer prescription medication. 63.2 Child abuse and neglect 63.2 Licensure and Registration Procedures 63.2 Facilities and Programs

Technical Assistance:

Discussion was held on the topics of current enrollment, current staffing, and Medication Administration Training (MAT). The current certification for Staff #1 in MAT expired last month. Discussion was had with regards of updating each child's Medication Administration - Decision to Administer forms to reflect this change in status. There are no medications on site. The Provider expressed an interest of renewing this certification in MAT in the short run.

Comments:

The following inspection took place between the hours of 10 am through 1 pm. Today, I met with the Provider on site at the Family Day Home (FDH) located in Ashburn, Virginia. At the start of this unannounced renewal inspection there were a total of 11 children observed (37 points) with 3 caregivers; 2 resident children were also present in the home. A total of 12 children?s files, 3 staff files, and 3 household member?s files were reviewed. The children were engaged in the following: toy play, games, music, learning, diapering, bathroom breaks, hand washing, lunch, nap time, and other organized activities. If you should have any future questions, please call or send an e-mail to charles.perkins@dss.virginia.gov. Thank you. Charlie Perkins, Licensing Inspector (703) 309-3963

Violations:

Standard #:	22VAC40-111-60-B
Description:	Based on review, 2 of 12 children files indicated that not all of the required information was contained within each child's record. Evidence - 1. On the date of inspection (03/03/2020), the following listed medical insurance information did not include the policy number for these children: Child #5 (start date - 08/28/2019), and Child #8 (start date - 07/31/2017). 3. While the policy name was listed for both, where the policy number should have been written was left blank.
Plan of Correction:	The parent of each applicable child shall be contacted and the information shall be recorded and placed on file.
Standard #:	22VAC40-111-210-A
Description:	Based on review and interview, 1 of 3 staff files indicated that in addition to satisfactory completion of first aid training and CPR training, a caregiver's 16 clock hours of training annually in areas relevant to their job responsibilities was not available for review. Evidence - 1. On the date of inspection (03/03/2020), of the 16 hours of annual training for Staff #2, 3 hours were able to be verified. A 3 hour training from 02/08/2020 was presented to be reviewed. 2. The Provider stated (during an interview conducted on the date of inspection) that Staff #2 had completed the remaining 13 hours, but did not have the documentation printed out for review.
Plan of Correction:	All documentation shall be printed out and placed on file. Staff shall continue to obtain 16 hours of training on an annual basis.