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Flint Hill School - East Campus
10409 Academic Drive
Oakton, VA 22124
(703) 584-2300

Current Inspector: Nancy Radcliffe

Inspection Date: July 20, 2015

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Discussed the following standard: background checks.

Comments:
An unannounced monitor inspection was conducted today. Observed 24 children directly supervised by 9 staff members. Ratios and supervision were in compliance. A sample of 2 children's records and 3 staff records were reviewed. The physical plant, medications, emergency supplies and procedures were also reviewed. The children were engaged in various activities, to include: free play, circle time, and outdoor time. Areas of non-compliance are identified in this report. The exit interview was conducted with the Director. Inspection conducted 10:00am-11:00am. If you have any questions regarding today's inspection, please contact Ana Dally at (703) 577-0270 or anailim.dally@dss.virginia.gov

Violations:
Standard #: 22VAC40-185-60-A
Description: Based upon documentation reviewed, children's records were incomplete. Evidence: 1) Two of the two children's records reviewed did not contain the address of the designated person to call in an emergency if the parent cannot be reached (Child A and B). 2) Two of the two children's records reviewed did not contain the name, address and phone number of a second person to call in an emergency if the parent cannot be reached (Child A and B).

Plan of Correction: Made appropriate adjustments to database requirements for two emergency contacts.

Standard #: 22VAC40-185-70-A
Description: Based upon documentation reviewed, a staff record was incomplete. Evidence: 1) One of the three staff records reviewed did not contain documentation that two or more references were checked before employment (Staff A; Date of hire (DOH) 05/23/2013). 2) One of the three staff records reviewed did not contain documentation that the staff received licensing orientation by the end of their first day of assuming job responsibilities (Staff A; DOH 05/23/2013).

Plan of Correction: To be immediately corrected at first orientation opportunity. References as well.

Standard #: 22VAC40-185-280-B
Description: Based upon observations made, hazardous substances were not kept in a locked place using a safe locking method that prevents access by children. Evidence: 1) A bottle of durrell wipes was on top of a table in the cafeteria area. 2) 2 spray bottles of "Multi Surface Cleaner" were on top of a counter in Room 108. 3) 1 bottle of hand sanitizer was on top of the counter in Room 108.

Plan of Correction: Corrected day of issue. 7/20/15

Standard #: 22VAC40-185-510-C
Description: Based upon a review of medications and documentation reviewed, a prescription medication did not match the child's physician authorization form and there was no written authorization from the child's parent and physician for a long term nonprescription medication. Evidence: 1) A written authorization from Child C's parent and physician requires an EpiPen Jr. to be administer in case of an allergy reaction, the medication on site was an Auvi-Q pen (Child C). 2) The allergy action plan for Child C indicates Benedryl should be given to the child in case of an allergy reaction; however, the medication on site was Topcare Children's Allergy. Additionally, there was not a written authorization from the child's parent and physician on file.

Plan of Correction: Corrected 7/21/15. New documents with correct information and authorization obtained. Corrected immediately proper documentation obtained.

Standard #: 22VAC40-191-40-D-1-C
Description: Based upon documentation reviewed, a staff background check was not obtained before 30 days of employment at the facility ended. Evidence: One of the three staff records reviewed did not contain a search registry (CPS) check on file (Staff A; DOH 05/23/2013).

Plan of Correction: Documentation was immediately fedexed to Richmond. Scanned copy to (VDSS).

Standard #: 22VAC40-191-40-D-3-D
Description: Based upon documentation reviewed, a staff background check was not repeated within the three year allowable time frame. Evidence: One of the three staff records reviewed did not contain a current sworn statement of affirmation (SDS) form on file. Staff A last SDS was dated 02/12/2012, past three years.

Plan of Correction: Proper and updated information submitted immediately upon violation.

Standard #: 22VAC40-191-60-C-2
Description: Based upon documentation reviewed, Staff A (DOH 05/23/2013) was allowed to work past 30 days without a completed Child Protective Service (CPS) check on file.

Plan of Correction: As above. Documents submitted to Richmond.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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