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HRCAP Grandy Village Head Start, Operated by HRCAP, Inc.
2971 Kimball Circle
Norfolk, VA 23504
(757) 246-9170

Current Inspector: Rene Old (757) 404-1784

Inspection Date: Oct. 8, 2015 , Oct. 9, 2015 and Oct. 13, 2015

Complaint Related: Yes

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFFING AND SUPERVISION.

Comments:
The licensing inspector initiated an unannounced complaint inspection on 10/8/15. The investigation was concluded on 11/3/15. The complaint was received in the licensing office on 9/30/15 regarding a four year old child being left unattended in the building during a fire drill on 9/11/15. Interviews were conducted with building security guards, center and public school teachers, teacher assistants, support staff, and administrators. Attendance documentation and center staff handbook were reviewed. The physical location of staff and children during the fire drill was reviewed. The information gathered during the investigation supports the allegation; therefore, the complaint is valid. Violations regarding supervision, care and protection and operational responsibility were found and have been cited on the violation notice. Upon receipt of the inspection documentation, the licensee must develop a plan of correction for each violation. The plan of correction must include the following: ? The steps to correct noncompliance with the standard(s); ? Measures to prevent reoccurrence of noncompliance; ? Person(s) responsible for implementation and monitoring of preventive measure(s); ? Date by which noncompliance will be corrected. The licensee will have ten calendar days from receipt of the inspection documentation to complete the section titled Plan of Correction, sign each page of the documentation and return it to the Licensing Office by 12/2/15. The licensee should retain a copy to be posted at the facility (Supplemental Information is not to be posted due to confidentiality). Results of the inspection documentation are subject to public disclosure and will be posted on the VDSS web site within 15 calendar days, regardless of whether the Plan of Correction section is completed.

Violations:
Standard #: 22VAC40-185-340-A
Complaint related: No
Description: Based on document review and interview the center failed to ensure the care and protection of children. Evidence: 1 - On September 11, 2015 four year old child 1 was left unattended in a classroom during a fire drill. During interviews persons confirmed that a child was left in the classroom. - Witness 1 reported that while doing a final "sweep" of the building, to ensure that everyone was out, he saw a child standing behind a closed door looking out. He went to room, retrieved the child and walked her out the front door of the building. Staff 1 was approaching the building. Witness 1 indicated to staff 1 that he had found child 1 alone in classroom 3. Staff 1 stated he would find out where she belonged. - Witness 2 stated that she saw witness 1 walk out of the building with child 1. Witness 2 said that witness 1 told her that child 1 had been left in the building. - Staff 1 approached staff 2 who immediately confirmed that the child belonged in her classroom. - During interview staff 2 stated that she was not aware that child 1 was not in the group until she saw the child walking with staff 1. 2 - Separate documentation maintained by the center and building where the center is housed indicates that a fire drill was conducted on September 11, 2015. 3 ' During interview staff 2 stated she understood it was her responsibility to go back in the building and make a sweep of the building to ensure that all the children were out of the building. However, staff 2 stated that she did not re-enter the building, nor did she make a sweep of the building at any time. 4 ' Staff 2 stated that none of the center policy was followed during the fire drill.

Plan of Correction: The Emergency Preparedness plan will be reviewed with the staff so they are clear as to what their responsibility is during a drill and an emergency evacuation. Education managers will go over the procedures. Drills will take place with and without children and at the beginning of each school year (continuing monthly after the first month) and as staff change locations. This will ensure that staff are clear on what their role is, so that during hectic times a smooth evacuation will take place. Although, vision and hearing screening are required for Head Start children we will not schedule those screenings during the first week of school. Education Managers will review with staff Active supervision. Active Supervision will continue to be used to scan and count children at all times. Education Manager will review with staff again that children are to be in sight and sound at all times. Director?s, Managers, will continue to train and monitor as an integral part of comprehensive services.

Standard #: 22VAC40-185-340-F
Complaint related: No
Description: Based on interview the center failed to ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. 1 - In a written statement obtained on 10/8/15 staff 1 wrote "...was doing the physical head count, I noticed that child 1 was walking to me [with staff 1]." 2 - Staff 2 stated she thought all the children had left the classroom with her. Child 1 was a part of that group. 3 - Witness 1 stated that he saw child 1 standing at the classroom door alone. When he entered the classroom child 1 was the only person in the room. There were not any staff or additional children present.

Plan of Correction: The Emergency Preparedness plan will be reviewed with the staff so they are clear as to what their responsibility is during a drill and an emergency evacuation. Education managers will go over the procedures. Drills will take place with and without children at the beginning of each school year (continuing monthly after the first month) or as staff change locations. This will ensure that staff are clear on what their role is, so that during hectic times a smooth evacuation will take place. Center Coordinator will ensure that all children have exited the building during a fire drill, by going to each classroom and restroom turning out the lights and checking for hiding children. Education Managers will review with staff Active supervision. Active Supervision will continue to be used to scan and count children at all times. Education Manager will review with staff again that children are to be in sight and sound at all times. Director?s, Managers, will continue to train and monitor as an integral part of comprehensive services.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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