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Dudley Elementary YMCA Before & After School Program
7250 Brooks Mill Road
Wirtz, VA 24184
(540) 493-3400

Current Inspector: Jensen Mellnick (540) 309-2051

Inspection Date: Aug. 24, 2015

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced Monitoring inspection was conducted during the after school program on August 24, 2015. There were 19 children present with 2 staff. Reportedly, 23 children are enrolled. The LI observed the children in the school cafeteria participating in free play and during structured homework time. The children were served a snack. A sample of 6 children's records was reviewed. Two staff records were reviewed at the main Y location on August 19, 2015. Emergency medications were observed in the Center for 2 children. Findings were reviewed with staff at the time of the inspection. If you have any questions, please call (540)309-2310 or by e-mail (elaine.moore@dss.virginia.gov) The on-site inspection was conducted from approximately 3:40 to 5:30PM. Thank you.

Violations:
Standard #: 22VAC40-185-160-C
Description: Based on a sample review of 2 staff records, the Center failed to ensure TB screenings were current at least every two years from the date of the first initial screening or testing. Evidence: A current TB screening was not available for review in the record of staff #1. Documentation of the TB screening was dated 08/23/13.

Plan of Correction: The Child Care Coordinator will inform the staff and an appointment will be scheduled to obtain a current screening. Documentation will be maintained in the staff's file.

Standard #: 22VAC40-185-60-A
Description: Based on a sample review of 6 children's records, the Center failed to ensure complete information was maintained in the record for each enrolled child. Evidence: Staff reported children 1, 2 & 6 are no longer attending the program, the last date of attendance is not documented in each child's record. The phone number of child 5's physician is not listed in the record. The physical addresses for the 2 emergency contacts are incomplete for child #4.

Plan of Correction: Staff will review the records and will verify all information is complete and current. Staff will research to identify the last date of attendance and will document each record. Staff will audit records on-going.

Standard #: 22VAC40-185-70-A
Description: Based on a review of staff records, the Center failed to ensure records were complete: written information to demonstrate that the individual possesses the education/training required by the job position was not available for review. Evidence: The LI reviewed 2 records, one of two (staff 1) did not have written documentation to verify qualifications as Program Director.

Plan of Correction: The After School Child-Care Coordinator will request updated transcripts and a resume from staff to verify qualifications for Program Director. Information will be obtained and verified from staff prior to working with the children.

Standard #: 22VAC40-185-510-G
Description: Based on the LI's observations and staff record review, the Center failed to ensure a staff member meets the requirements in 22VAC40-185-240D. 1 (staff has satisfactorily completed a medication administration training program) when the Center had agreed to administer medication. Evidence: The LI observed prescribed and over-the-counter medications in the center for a child in care. The two staff assigned to this center and present at the time of the inspection have not completed medication administration training (MAT).

Plan of Correction: The parent of the child was informed staff are not currently trained. Staff are scheduled to complete medication administration training by

Standard #: 22VAC40-185-510-N
Description: Based on review of medications, the Center failed to dispose of a medication that was not picked up by a parent within 14 days. Evidence: The LI observed an emergency prescribed medication for child 2 locked in the program's cabinet. Staff reported the child has not attended the program this school year and is not currently enrolled.

Plan of Correction: Staff will contact the parent by phone. Staff will take the medication to the school office and leave for the the parent to pick-up.

Standard #: 22VAC40-185-530-A
Description: Based on the LI's observations, review of staff records, and staff interviews, the Center failed to ensure that at least one staff member was currently trained in first aid and CPR on the premises during the center's hours of operation. Evidence: Staff member 1 and 2 were present with the children at the time of the inspection. Documentation reviewed by the LI verified the first aid and CPR certification expired for staff 1 on 5/15/2015. Staff members interviewed stated that staff 2 had not completed first aid/CPR.

Plan of Correction: A class has been scheduled for staff to recertify in first aid/CPR. The After School Child-Care Coordinator will review documents for all staff to ensure each center is staffed at all times with at least one staff whom is current in first aid/CPR.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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