VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Fouezia Hossain
3911 Fairfax Parkway
Alexandria, VA 22312
(703) 401-8484

Current Inspector: Lauren Captain (571) 835-0599

Inspection Date: Feb. 19, 2025

Complaint Related: No

Areas Reviewed:

8 VAC 20-800 Administration 8 VAC 20-800 Personnel 8 VAC 20-800 Household Members 8 VAC 20-800 Physical Health of Caregivers and Household members 8 VAC 20-800 Caregiver Training 8 VAC 20-800 Physical Equipment and Environment 8 VAC 20-800 Care of Children 8 VAC 20-800 Preventing the Spread of Disease 8 VAC 20-800 Emergencies 8 VAC 20-800 Nutrition 8 VAC2 0-820 THE LICENSE 8 VAC 20-820 THE LICENSING PROCESS 8 VAC 20-770 Background Checks 20 Access to minor?s records 22.1 Background Checks Code, Carbon Monoxide 63.2 Child abuse and neglect During the inspection, the inspector reviewed the areas listed above to include standards found out of compliance during the previous inspection. Unless otherwise noted as a violation within this inspection report, the provider was in compliance with the standards reviewed. If there were any serious injuries or fatalities related to a violation, the details will be included in the description of the violation.

Technical Assistance:

* Effective 12/09/2024, the Office of Background Investigations implemented changes to their provider portal. Please note that all providers will need to create an account to request Central Registry background clearances. Please contact OBI directly if you have questions or concerns. Here is a caption from the memo that was sent on 12/04/2024: Both current and new users will need to register a new account to access the new OBI Provider Portal after December 9, 2024, to ensure all features of the enhancements are applied to user accounts. Registration will create an account with up to 5 authorized users and will allow the primary account user to update account access and facility contact information as needed. * Both the web address for 120 water (http://vdh-leadtestingprogram.120wateraudit.com/) and the main web address for licensing (childcare.virginia.gov) were shared with the Provider. A contact telephone number for OBI was also given to the Provider.

Comments:

An unannounced, on-site monitoring inspection was initiated and completed on 02/19/2025. The on-site inspection began at 10 am and ended at 12 pm. The inspector reviewed compliance in the areas listed above. There were (3) children present and (2) caregivers; the point total was (8). The inspector reviewed (5) children?s records, (2) caregivers, and (3) household member records on-site on 02/19/2025. This inspection included: document review (i.e. files, policies and procedures, emergency drill logs); tour of the facility; interviews; observations. Information gathered during the inspection determined non-compliance with applicable standards or law, and violations are documented on the violation notice issued to the program.

Violations:

Standard #:	22.1-289.035-A
Description:	The family day home is required to have staff and adult household members undergo a background check every five years. The most recent fingerprint check for Staff #1 was overdue by three months. The most recent fingerprint check for Household Member (HHM) #1 was overdue by three months. The most recent sworn statement for Staff #1 was overdue by four months. The most recent sworn statement for HHM #1 was overdue by four months.
Plan of Correction:	The FPC could not be found during the inspection. I will find them. I will contact OBI to print out copies and send to LI. The Sworn Statements will be completed and placed on file.
Standard #:	22.1-289.057-B
Description:	The program is required to submit results of potable water testing to VDH. While a test was completed, the program did not have evidence of submitting these same test results to VDH.
Plan of Correction:	The web address was obtained for 120 water from the LI. The test results will be sent.
Standard #:	8VAC20-800-780-B
Description:	Annually, the provider shall review with the parent the emergency contact information required in each child?s record to ensure the information is correct and shall obtain the parents signed acknowledgment of the review. The records for Child #2 did not have a parent?s signature for a current annual review of the emergency contact information. The last annual review that was documented for Child #2 had been conducted over 13 months ago.
Plan of Correction:	Information will be reviewed, signed, and dated by the parent.
Standard #:	8VAC20-800-790
Description:	The family day home is required to have all emergency telephone numbers posted. The telephone number for poison control and 911 were not posted.
Plan of Correction:	Poison Control number was obtained from LI. Both numbers will be posted.
Standard #:	8VAC20-800-800-B
Description:	The provider shall review the emergency plan at least annually and update the plan as needed. The provider shall document in writing each review and update to the emergency plan. The last documented review by the provider of the family day home's emergency plan was from over five years ago.
Plan of Correction:	The emergency plan will be reviewed, signed, and dated.
Standard #:	8VAC20-800-60-B
Description:	Children's records are required to contain the phone numbers of the two listed emergency contacts. The record for Child #5 was missing the phone number for the second emergency contact listed on their Child's Record. The child was present during the inspection and had been in care for a month.
Plan of Correction:	All missing information will be obtained.
Standard #:	8VAC20-800-70-B
Description:	Before the child's first day of attendance, the provider shall obtain the parent's written acknowledgement of the receipt of the information regarding family day home operations and administration. There were no parent acknowledgements available for Child #4 in regard to their Information for Parents form and the Liability Declaration form. Child #4 has been in care for the past seven months.
Plan of Correction:	All signatures will be obtained for verification.
Standard #:	8VAC20-800-80-A
Description:	Within seven business days of the child's first day of attendance, the provider shall obtain from the parent verification of the identity and age of the child and name and location of previous day care programs. This information was not available for Child #5 who has been provided care for the past six months.
Plan of Correction:	The Proof of Identification will be requested from the parent. The Provider will review and document for the child's file.
Standard #:	8VAC20-800-430-A
Description:	Children under two years of age and children over two years of age who are not developmentally ready to climb or descend stairs without supervision shall not have access to stairs. There was not a mounted gate to prevent direct access to stairs. There were two children in care under two years of age.
Plan of Correction:	A mounted gate will be put in place to prevent access to stairs.