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Minnieland Academy at Occoquan #12
1511 Old Bridge Road
Woodbridge, VA 22192
(703) 491-5035

Current Inspector: Cathy E. Aylor (540) 222-6352

Inspection Date: June 20, 2016

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
*Consider contacting the Infant and Toddler Specialist Network to come in for additional training for staff in the infant classrooms. **Employees are prohibited from working in a position that involves direct contact with a person or child receiving services until a criminal record clearance has been received, unless that person works under the direct supervision of another employee for whom a background check has been completed. Direct supervision means that the employee will remain within sight and sound supervision of an employee with a completed background check. *** Please remind parents to bring in extra clothing, appropriate for the season.

Comments:
An unannounced monitoring inspection was conducted with center director and center staff. The children were engaged in a variety of activities including rest time, outdoor play, afternoon snack, and free play activities. Snack served today: soft pretzels with cheese and apples (peaches in younger classes). Five children's files and four staff files were reviewed - please see Supplemental Summary for missing items. Two medications were reviewed - please send both home as authorizations have expired. Time of today's inspection: 1:30 p.m. to 5:00 p.m. Please call me if you have any questions 540-219-4122 or e-mail tara.barton@dss.virginia.gov.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on review of five children's files, the facility failed to have documentation of a physical for each child enrolled. Evidence: Child A (date of enrollment 11/19/2015) did not have documentation of physical on file at the center.

Plan of Correction: Physical form with immunization record has been brought into the center.

Standard #: 22VAC40-185-150-B
Description: Based on review of five children's files, the facility failed to have documentation of a signed immunization for each child. Evidence: The immunization record on file at the center for Child A had not been signed by a physician, his designee, or health department official.

Plan of Correction: Record has signature from parent and provider.

Standard #: 22VAC40-185-160-A
Description: Repeat violation: Based on review of four staff files, the facility failed to have documentation of a tuberculosis test or screening for each employee within 21 days after employment. Evidence: Staff A (date of hire 12/28/2015) and Staff B (date of hire 4/20/2016) did not have documentation of a tuberculosis test within 21 days after employment.

Plan of Correction: Staff A has documentation on file. Staff B has an appointment this week and will have documentation as soon as possible.

Standard #: 22VAC40-185-70-A
Description: Based on review of four staff records, the facility failed to have documentation of two references on file for each staff prior to date of hire. Evidence: Staff A (date of hire 12/28/2015) had one of two references, Staff B (date of hire 4/20/2016) had no documented references, and Staff C (date of hire 2/3/2016) had one of two references.

Plan of Correction: Two references will be obtained for all staff prior to hire.

Standard #: 22VAC40-185-350-F
Description: Based on observation and interview with staff, it was determined that the center was casually reassigning children from their regular group for reasons other than administrative necessity disrupting the children's schedule and attachment to their regular group. Evidence: Three children in the PREP class were moved to an older-age classroom due to staffing issues. A 14 month old child was moved to the toddler classroom due to staffing issues.

Plan of Correction: Two staff called out, with short notice, due to illness. Children were combined in other classrooms in order to maintain ratios. Children that were moved were the oldest children in the group and will be transitioning to the older class over the next few months.

Standard #: 22VAC40-185-500-A
Description: Based on observation, the facility failed to wash each childs hands after toileting. Evidence: Staff B did not wash an infant's hands after diapering.

Plan of Correction: Staff will be reminded to wash all children's hands after diapering, including infants.

Standard #: 22VAC40-185-510-N
Description: Repeat violation: Based on review of medication, the facility failed to notify parents to pick up medication within 14 days of expiration of the authorization. Evidence: the short term medication form for Child D's medication expired 3/30/2016, and another child's long term medication authorization expired 5/6/2016. The medications had not been returned to the parent or disposed of by dissolving the medication or flushing it down the toilet.

Plan of Correction: All medications have been returned to the parent.

Standard #: 22VAC40-191-60-C-1
Description: Based on review of four staff records, the facility failed to have documentation of a completed criminal history record report within 30 days of employment. Evidence: Staff A (date of hire 12/28/2015) and Staff C (date of hire 2/3/2016) did not have a completed criminal history record report on file at the center.

Plan of Correction: Staff will not return to work until the criminal history record is returned with satisfactory findings.

Standard #: 22VAC40-191-60-C-2
Description: Based on review of four staff files, the facility failed to have documentation of a completed search of the central registry (CPS check) within 30 days of employment. Evidence: Staff B (date of hire 4/20/2016) did not have documentation of a CPS check on file at the center.

Plan of Correction: Staff B has a satisfactory criminal history check on file. The original central registry was sent on an outdated form. It has been resubmitted on the current form and we are waiting for the results. The staff member will be with another staff member at all times until the completed central registry is returned.

Note: Staff B can not return to work until a completed search of the central registry with satisfactory findings.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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