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Bedford Area Family YMCA at New London Academy
12400 East Lynchburg-Salem Turnpike
Forest, VA 24551
(540) 586-3483

Current Inspector: Victoria E Dawson (540) 309-2674

Inspection Date: Oct. 6, 2016

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced monitoring inspection was made on 10/6/16. There were 13 children present at arrival with three more arriving later during the program. Three staff were supervising. Four children's records were reviewed. Three staff records were reviewed during a previous inspection at the main office. The inspection was not completed as the violations needed to be reviewed with the child care director at the main office. The inspection was completed with the child care director on 10/13/16 at the main office at 1:00 pm. The inspector arrived at the school at 2:30 pm and departed at 4:30 pm. The children were observed during free time, during homework time, during a group game in the gym, and during snack.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on record review, the center failed to ensure that each child had a physical examination by or under the direction of a physician prior to attendance or within 30 days after attendance. Evidence: 1. There was no physical examination in the records of children #1 and #3. Child #1 was enrolled on 8/15/16 and there was no first date of attendance for child #3 but all paperwork was completed August 2016. The staff person stated this child started at the beginning of school which would have been August 15, 2016.

Plan of Correction: The child care director will contact the parents to get the physicals from the school. For future, the staff at the site will not allow a child to attend if the health records are not in the record.

Standard #: 22VAC40-185-40-D
Description: Based on observation and interview, the center failed to ensure that the current license was posted. Evidence: 1. The information board was observed at the inspection. The license that was posted had expired September 13, 2015. The staff person in charge was asked about the license that was posted and was unsure of any other license.

Plan of Correction: The child care director will work with the staff to find the current license and post it. If it is not found, the child care director will contact the inspector to have a duplicate license issued. The staff will ensure that it remains posted on the board.

Standard #: 22VAC40-185-60-A
Description: Based on record review, the center failed to ensure that three of four children's records contained complete information that is required by the Standards. Evidence: 1. The records of children #1 and #2 were missing the addresses for two of two required emergency contacts. The children were enrolled 8/15/16 and 9/19/16, respectively. 2. The record of child #3 was missing documentation of the first date of attendance.

Plan of Correction: The child care director will contact the parents to get the completed information for the records. For future, the staff at the site will not allow a child to attend if the information in the record is not provided.

Standard #: 22VAC40-185-200-A
Description: Based on interviews with the child care director and the staff person in charge at the center, the center failed to ensure that there was a qualified program director on site at least 50% of the center's hours of operation. Evidence: 1. The child care director stated that the program was still in need of a program director for this site. The staff person in charge of the site on the date of the inspection stated that the staff person who is qualified for program director is only present on Thursdays. The center operates approximately 17.5 hours each week. The staff person qualified as program director is present 3.5 hours which is not 50% of the center's hours of operation.

Plan of Correction: The program director who is qualified will work at least 50% of the hours during college breaks. On non-breaks, a qualified program director will be sent to fulfill the requirement of 50% of the hours. The availability of the current program director will be assessed in December 2016 for the next semester.

Standard #: 22VAC40-185-260-B
Description: Based on interview, the center failed to ensure that there was annual approval from the health department. Evidence: 1. The staff person in charge at the site was asked about the current health inspection. The staff person was unaware of the health inspection. The last health inspection posted at the site was from 2011.

Plan of Correction: According to the child care director, the health inspection has been completed and was at the site. The child care director and staff will work to locate it and put it in the binder with other important information.

Standard #: 22VAC40-185-540-A
Description: Based on observation, the center failed to ensure that the first aid kit had all required components. Evidence: 1. The first aid kit was missing one triangular bandage and scissors.

Plan of Correction: The child care director will provide the needed supplies to the site. For future, the child care director will provide a checklist for staff to check on a monthly basis. The staff will inform the child care director of any missing or low supplies when needed.

Standard #: 22VAC40-185-550-C
Description: Based on observation, the center failed to ensure that emergency evacuation maps with shelter-in-place location was posted. Evidence: 1. The posted emergency evacuation map did not have the shelter-in-place location noted on it.

Plan of Correction: The staff will add the shelter-in-place location to the map.

Standard #: 22VAC40-185-550-F
Description: Based on observation, the center failed to ensure that the required emergency numbers were posted. Evidence: 1. There were no emergency numbers posted as required (911 and poison control). The staff person in charge was asked about the emergency numbers and was unaware of the requirement to post them.

Plan of Correction: The child care director will distribute poison control stickers to all sites to put on the phones. The staff will add 911 to the phones as well. The staff will ensure that the numbers remain visible.

Standard #: 22VAC40-185-560-F
Description: Based on observation and interview, the center failed to ensure that the menu was posted for center provided snacks. Evidence: 1. The snack menu for September was posted. The staff person in charge stated that she had not made a menu for October yet. The staff person did identify the foods served for snack for the past few days and the date of the inspection which consisted of two components as required.

Plan of Correction: The child care director will ensure that the calendar of foods is at the site in advance and will develop a menu for the site until a program director is on staff regularly.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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