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Caterpillar Clubhouse # 1
664 Village Highway
Rustburg, VA 24588
(434) 332-6078

Current Inspector: Victoria E Dawson (540) 309-2674

Inspection Date: Feb. 13, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced renewal inspection was completed on 2/13/17. There were 51 children present in five groupings. Five children's records and seven staff records were reviewed (five newly hired staff). No medications at the center. The inspector arrived at the center at 10:30 am and departed at 6:00 pm. The owner/officers background checks will be reviewed on another date at the main site. The children were observed during outside times, during movie time, during lunches, during nap, and during departures. There was discussion with the owner about the following: intent of completing two shelter-in-place drills within one year (last one completed 2/25/16), documentation of annual review of the injury prevention/injury logs, parent handbook to include the center's specific phone number - parent handbook has another center's phone number and address, ensuring staff completely fill out the emergency contact information at hire for their emergency contact person, ensuring Sworn Statements and references are completed prior to employment, documenting start dates if different from hire dates, review of the emergency preparedness plan (Standard 550-B). The renewal application was completed on the date of the inspection. The CDC Addendum (Part II of the application) and the signature page of the application (page 16) were submitted on the date of the inspection.

Violations:
Standard #: 22VAC40-185-240-A
Description: Based on record review, the center failed to ensure that five of five newly hired staff had the required orientation training by the end of the first day of assuming job responsibilities. Evidence: 1. Staff #1,4,5,6 hired 8/24/16, 9/28/16, 11/30/16, and 9/26/16, respectively did not have any documentation that the required orientation training had been completed. The required orientation covers the staff person's job responsibilities, playground safety procedures, confidentiality, recognizing child abuse and neglect, policies and procedures of various areas listed in the parent handbook. 2. Staff #3 who was hired 1/20/17 had orientation documentation that stated the orientation training was completed on 1/23/17. The training is required to be completed by the end of the first day of assuming job responsibilities.

Plan of Correction: The director stated that all staff had the training and would have them complete and sign the checklist used to document completion of this training. The director will ensure that this training takes place by the end of the staff person's first day in the future.

Standard #: 22VAC40-185-330-B
Description: Based on observation and measurement, the center failed to ensure that the resilient surfacing (mulch) was at the required level for the playground equipment. Evidence: 1. There was equipment such as slides, swings, and climbing equipment on the playground that would require six inches resilient surfacing (mulch). The mulch was measured in various places on the playground and measured between three and five inches in the fall zone areas that would require resilient surfacing.

Plan of Correction: The director talked with the maintenance person during the inspection who will be at the center tomorrow to work on tilling the mulch and ordering additional mulch to be added to meet the required depth. Until the playground is in compliance and in the future if it is not in compliance, the director will ensure that all staff are aware of the playground not being able to be used.

Standard #: 22VAC40-185-330-C
Description: REPEAT VIOLATION Based on observation, the center failed to ensure that ground supports on playground areas were covered to protect children from injury. Evidence: 1. There were two metal rails approximately 2x2 in size and approximately six feet long with open ends. The rails were used as ground supports for two stationery "trucks" on the playground. The rails stuck out from the back approximately two inches and stuck out approximately one inch in the front. The rails were not covered and presented a trip/fall hazard for children playing on the playground. These were the same ground supports that were identified in the last inspection (July 2016). There were children observed playing on this piece of equipment during the inspection.

Plan of Correction: The director will have the maintenance person cover these ground supports thoroughly when maintenance is done to the resilient surfacing. The children will not be allowed to use the playground until this is done. The director will monitor the playground in the future and remind staff to report any concerns of maintenance needs.

Standard #: 22VAC40-185-430-C
Description: REPEAT VIOLATION Based on observation, the center failed to ensure that S-hooks used on playground equipment (swings) were closed tightly to an opening no more than the thickness of a penny. Evidence: 1.S-hooks were observed on four playground swings. All of the S-hooks on each of the swings were open approximately 1/4 inch. These were the same S-hooks documented on the July 2016 inspection that were open wider than the thickness of a penny.

Plan of Correction: The director will have maintenance replace all S-hooks with the new carabiners that do not have any openings.

Standard #: 22VAC40-185-550-C
Description: Based on observation of posted emergency maps, the center failed to ensure that the shelter-in-place location was noted on the emergency map in a separate building on site at the center. Evidence: 1. A separate building is used for infant and toddler care (Baby House). The emergency map did not designate the location for shelter-in-place (tornado).

Plan of Correction: This was corrected during the inspection. The director added the location (basement) to the maps.

Standard #: 22VAC40-185-550-F
Description: Based on observation, the center failed to ensure that 911 and the number for the regional poison control number was posted in a visible place at each telephone. Evidence: 1. There was a phone in one preschool classroom that did not have 911 posted at the telephone. 2. There was a phone in the Baby House that did not have 911 or poison control number posted at the phone.

Plan of Correction: This was corrected during the inspection. The director made a label for each of the phone's handset with both emergency numbers. The director will ensure that emergency numbers are posted at each telephone in the future.

Standard #: 22VAC40-191-60-C-1
Description: Based on record review, the center failed to ensure that employment was discontinued for a staff person who did not have a completed DSS search of the central registry check within 30 days of employment. Evidence: 1. Staff #5 hired 11/30/16 did not have a completed DSS search of the central registry. There was no documentation of any follow-up to the DSS central registry to check on the status of the background check.

Plan of Correction: The director will contact DSS central registry tomorrow to check on the status of the check. The director will make copies for future background checks documenting the date sent and the date of follow-up if not returned in 30 days. The director will add a reminder to the monthly calendar to call the agency within four days of the 30th if not returned.

Standard #: 22VAC40-191-60-C-2
Description: Based on record review, the center failed to ensure that employment was discontinued for a staff person who did not have a completed Criminal Record Check within 30 days of employment. Evidence: 1. Staff #5 hired 11/30/16 did not have a completed Criminal Record Check by the VA State Police (VSP). There was no documentation of any follow-up to the VSP to check on the status of the background check.

Plan of Correction: The director will contact VA State Police tomorrow to check on the status of the check. The director will make copies for future background checks documenting the date sent and the date of follow-up if not returned in 30 days. The director will add a reminder to the monthly calendar to call the agency within four days of the 30th if not returned.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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