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Arlington Unitarian Cooperative PS
4444 Arlington Blvd.
Arlington, VA 22204
(703) 892-3878

Current Inspector: Anansa Archer-Hicks (703) 268-3295

Inspection Date: Feb. 15, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-80 THE LICENSE.
63.2 General Provisions.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
**Discussed with the Director that supervision is a concern with "Free Day" and that several children were improperly supervised, rooms were out of ratio and children under 3 years of age had access to items that were not age/stage appropriate. **Reminded the Director that medication for CH6 was going to expire at the end of the month and that new meds needed to replace the expiring medication and written authorization needed to be obtained, or the meds just needed to be returned to the parent(s).

Comments:
An unannounced monitoring inspection was conducted today from 10:20am to 12:40pm. There were 48 (infants-5yrs.) directly supervised by 13 staff. The physical plant, 1 staff record, 7 children?s records, medications, evacuation drills, injury reports, emergency supplies, and policies were inspected. Children were observed participating in "Free Day" moving from room to room, participating in several different activities or taking part in individual or group play. There was an abundant supply of books, toys, and materials for the children. The center was clean and organized. Areas of non-compliance are identified in this report. If you have any questions regarding this inspection, please contact the Licensing Inspector. Keesha Minor (keesha.minor@dss.virginia.gov) (703)479-4680

Violations:
Standard #: 22VAC40-185-50-A
Description: Based on observation, the facility failed to ensure that children's records are maintained and treated confidentially. Evidence: Observed and reviewed documentation of children's first and last names and individuals authorized to pick them up posted outside of classrooms, in a hallways that is shared with and used by the church on a regular basis.

Plan of Correction: Will cover the sheets with a piece of paper.

Standard #: 22VAC40-185-280-B
Description: Based on observation, the facility failed to ensure that hazardous substances were kept in a locked place using a safe locking method that prevents access children. Evidence: Observed hand sanitizer accessible to children on the counter, near the entrance of Room 5.

Plan of Correction: Corrected during the inspection.

Standard #: 22VAC40-185-340-A
Description: Based on observation, the facility failed to ensure that when staff are supervision children, they shall always ensure their care, protection and guidance. Evidence: 1) Identified through staff interviews that upon entering each classroom, none of the staff knew how many children were present. Staff had to take a moment to count children as they moved in and out of the rooms. 2) Identified through staff interviews that staff did not always know who was supposed to assisting in supervising classrooms. Observed in Room 2, 19 children, two 2 year olds and 5 staff. One two year old and one preschooler left the room, followed by 3 staff, leaving 2 staff with 17 children (seventeen 3-4 year olds, and one 2 year old child).

Plan of Correction: Will discontinue the open class week until we design it with additional adults and coordination of schedule.

Standard #: 22VAC40-185-340-F
Description: Based on observation, the facility failed to ensure that children under 10 years of age are always within actual sight and sound supervision of staff. Evidence: 1) Observed 2 children leave Room 2 and run into the hallways where there were no staff watching them. The children looked around to decide which classroom to join without any staff around for supervision. 2) Observed 1 child leave the Infant Room and run down the hallway to Room 5 without supervision. There was one staff member in the hallway that was monitoring a toddler in the hallway, but had their back to the preschooler and did not see them.

Plan of Correction: Will discontinue the open class week until we design it with additional adults and coordination of schedule.

Standard #: 22VAC40-185-350-E-3
Description: Based on observation, the facility failed to ensure that ratios for 2 year old children were maintained at 1 staff for every 8 children. Evidence: Observed in Room 2, 17 children with 1 2 year old child supervised by 2 staff members.

Plan of Correction: Will discontinue the open class week until we design it with additional adults and coordination of schedule.

Standard #: 22VAC40-185-430-B
Description: Based on observation, the facility failed to ensure that materials and equipment available shall by age and stage appropriate for the children. Evidence: Observed in Room 2 cotton balls and q-tips, posing a potential choking/suffocation freely accessible to toddlers (children 2 years of age) that were visiting the classroom during the "Free" event.

Plan of Correction: Will discontinue the open class week until we design it with additional adults and coordination of schedule.

Standard #: 22VAC40-185-510-C
Description: Based on observation, the facility failed to follow policy concerning medication kept on site. Evidence: 1) Observed outdated medication that expired in January 2017, was still on site and loaded and read to be used. A second medication for the same child is to expire in February 2017. 2) Reviewed documentation of medication authorizations and found that CH4 and CH6 did not have documentation of parent or physician authorization for medication kept on site.

Plan of Correction: An email was sent to CH6's parent to complete an authorization form and ask if they want. to continue to have it on site. An authorization form was placed in CH4's folder and asked parent if the medication is still a part of the child's allergy plan.

Standard #: 22VAC40-80-120-E-2
Description: Based on review, the facility failed to ensure that the most recent inspection (violation notice) of the facility was posted. Evidence: Reviewed the posted materials and found that the most recent inspection (violation notice) of the facility was not posted.

Plan of Correction: Corrected during the inspection.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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