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Childtime - Sailboat
2510 Sailboat Drive
Midlothian, VA 23112
(804) 739-6723

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: Feb. 23, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
none

Comments:
The licensing inspector conducted an unannounced renewal inspection Thursday, March 23, 2017 from 10:13am to 2:37pm. The children were observed playing on the playground, engaged in water play in a sensory table, and listening to a story. They were later observed laying on mats for rest time. The infants were observed playing with toys on the floor with their teacher. Lunch consisted of cheese pizza, peas, applesauce, and milk. All classrooms and playgrounds were inspected today as well as the facility?s mini buses. Six children?s records and three employee records were reviewed during this inspection. Medication is being administered and was reviewed. The center's first aid kit and emergency supplies were inspected. Last emergency drill: 02/17/2017 Last fire inspection: 08/11/2016 Last health inspection: 10/19/2016 Total enrollment today: 61 Today, the following child to staff ratios were observed: Infants ?7:2 Toddlers ?8:2 Twos ?13:2 Threes ?15:2 Pre-K ?18:2 School Age ?not present The violations from the previous inspections were checked for corrections. There were four repeat violations found during today?s inspection. The Department has not yet received a complete renewal application and annual fee from the center. The Department must receive a complete renewal application and fee prior to expiration of the license on March 4, 2017 or the Department cannot renew the license. If you have any questions about this inspection, please contact your licensing inspector, Roshon Casey, at (804) 662-9760. PROVIDER: Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days (03/02/2017) from today. You will need to specify how the deficient practice will be or has been corrected. Just writing the word ?corrected? is not acceptable. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on a review of children's records on 02/23/2016, the center did not ensure that one of the four records reviewed contained the work phone number and place of employment of each parent who has custody, when applicable. EVIDENCE: The record of Child #2 did not contain documentation of the phone number for the place of employment listed for the child's father.

Plan of Correction: Management will ensure that each parents place of employment and phone number listed in the child?s file/record. To correct this violation, going forward, management will use the child file checklist to confirm information has been provided and that the file is complete on or before the child?s start date. Management will track information on a child file/record spreadsheet.

Standard #: 22VAC40-185-330-B
Description: Based on observation on 02/23/2017, the center did not ensure that where playground equipment is provided, resilient surfacing shall comply with minimum safety standards. EVIDENCE: Two depth samples of the mulch on the infant toddler playground that has a swing set measured 2.5 inches in depth.

Plan of Correction: Management will ensure that a minimum of 6 inches of resilient surfacing (mulch) is provided near the (infant/toddler) playground equipment to comply with minimum safety standards. To correct this violation, a work order was placed to purchase mulch. Going forward, the Safety Captain will complete playground checklists that comply with company policy and review information with management monthly or sooner as needed.

Standard #: 22VAC40-185-420-E-3
Description: Based on a review of children's records on 02/23/2017, the center did not ensure that at least annually staff request parent confirmation that the required information in the child's record is up to date, and such sharing of information shall be documented. EVIDENCE: 1. The most recent update of required information in the record of Child #3 is dated 08/24/2015. 2. The most recent update of required information in the record of Child #5 is dated 09/14/2015. 3. The most recent update of required information in the record of Child #6 is dated 08/15/2014. 4. The most recent update of required information in the record of Child #2 is dated 09/07/2015.

Plan of Correction: Management will ensure that at least annually, staff will request that the parent confirm that the required information in the child?s file/record is up to date, and information shall be documented. To correct this violation, parents have been notified by age group to sign and date the child information card and confirm information is up-to-date. Going forward, management will require parents to verify children?s file/records annually, specifically January and July. Management will track information on a child file/record spreadsheet.

Standard #: 22VAC40-185-510-N
Description: Based on observation on 02/23/2017, the center did not ensure that medication with an expired authorization was returned to the parent, the authorization renewed by the parent , or disposed of within 14 days. EVIDENCE: 1. The authorization for medication on site for Child #1 expired on 01/20/2017.

Plan of Correction: Management will ensure that medication with an expired authorization is returned to the parent, the authorization renewed by the parent, and/or disposed of within 14 days. To correct this violation, going forward, the medication box will be checked on Fridays by a member of management and guarantee that medication with an expired authorization is returned to the parent, the authorization renewed by the parent, and/or disposed of within 14 days.

Standard #: 22VAC40-191-60-B
Description: Based on a review of staff records on 02/23/2017, the center did not ensure that an employee of a licensed child welfare agency shall not be employed until the agency has the person's completed sworn statement or affirmation. EVIDENCE: 1. The sworn statement in the record of Staff #2 is dated 12/16/2016. Staff #2's date of hire is 11/28/2016. 1. The sworn statement in the record of Staff #3 is dated 02/16/2017. Staff #2's date of hire is 01/30/2017.

Plan of Correction: To correct this violation, going forward, management will require new hires to sign sworn disclosure on first day of employment. Management will track information on a staff file spreadsheet.

Standard #: 22VAC40-191-60-C-2
Description: Based on a review of staff records on 02/23/2017 the center did not ensure that one of three staff records reviewed contained documentation of central registry findings within 30 days of employment. EVIDENCE: The record of Staff #1, whose date of hire is 11/28/2016, does not contain the results of a central registry finding.

Plan of Correction: To correct this violation, going forward, in order to have central registry findings returned to the center within the first 30 days of employment, management will make certain that the central registry release is mailed during the new hire?s first week of employment. All communication with the central registry will be documented, dated, and kept in the employees file as proof of receipt that the central registry received the release and completed the findings within the first 30 days of employment.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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