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Bedford Area Family YMCA at New London Academy
12400 East Lynchburg-Salem Turnpike
Forest, VA 24551
(540) 586-3483

Current Inspector: Victoria E Dawson (540) 309-2674

Inspection Date: March 16, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced monitoring inspection was made on 3/16/17. There were 14 children present with three staff supervising. One newly enrolled child's record was reviewed and three children's records from the last inspection were reviewed to verify correction of previous violations. One staff record was reviewed on 3/21/17 and the inspection was exited with the child care director on that date. The inspector arrived at the school at 3:30 pm and departed at 5:15 pm on 3/16/17. The inspector arrived at the Bedford Area YMCA on 3/21/17 at 9:15 am and departed at 10:30 am. The children were observed during homework time, during free gym time, during snack, during structured games in the gym, and during departures.

Violations:
Standard #: 22VAC40-185-60-A
Description: Based on record review, the center failed to ensure that children's records contained documentation of all required information to be in each child's record. Evidence: 1. The records of children #1 and #2 were missing documentation of the addresses for two of two emergency contacts for each child. This was cited at the last inspection for the same two children and had not been corrected as of this inspection. 2. There was no first date of attendance documented in the record of child #3. This was cited at the last inspection for the same child and had not been corrected as of this inspection. 3.There was no documentation of a termination date or date of re-enrollment for child #4. According to the site director, child #4 was a newly enrolled child (paperwork had been completed February 2017). The first date of attendance was documented as 5/27/14. After talking with the site director, the child had enrolled in 2014 for summer camp only then left the program and returned in February 2017.

Plan of Correction: The site director will document and have parents complete all information required to be documented in the children's records. For future, the child care director will review the enrollment form when it is completed and turned in. The child care director will provide additional training for staff as reminders to review files for complete information.

Standard #: 22VAC40-185-260-A
Description: Based on observation and interview with the site director, the center failed to ensure that there was an annual fire inspection completed. Evidence: 1. The last documentation of a fire inspection that was posted was 10/28/15. The site director stated that was the most current report provided by the public school's main office.

Plan of Correction: The site director will talk with the school personnel to get a copy of the most recent fire inspection. If a fire inspection has not been done, the child care director will call the fire inspector to request an inspection to be done.

Standard #: 22VAC40-185-500-A
Description: Based on observation, the center failed to ensure that hand washing was practiced as required by children. Evidence: 1. There were three children who went directly from snack to line up to go upstairs for gym time. The children are required to wash their hands before and after eating.

Plan of Correction: This was corrected during the inspection. When the inspector asked if these children had washed their hands, the staff redirected the children to wash hands.

Standard #: 22VAC40-185-550-C
Description: Based on observation, the center failed to ensure that emergency evacuation and shelter-in-place procedures and maps were posted. Evidence: 1. There was a public school emergency map that was posted showing fire exits. The emergency map did not have the shelter-in-place (tornado drill) location noted on it. There were no procedures posted for either emergency evacuation (fire drill) or for shelter-in-place drills.

Plan of Correction: The site director requested a floor plan from the school's main office. The shelter-in-place location was noted on the map. The procedures will be posted that were provided by the child care director.

Standard #: 22VAC40-185-560-F
Description: Based on observation, the center failed to ensure that there was a menu posted listing the foods provided by the center for afternoon snacks. Evidence: 1. As of March 16, the menu posted was blank for the entire month. The center provides an afternoon snack daily.

Plan of Correction: The site director completed the menu for the month of March by the date of the exit inspection. This will be posted each month in the future.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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