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ChildSpace Learning Center
2721 Mt. Vernon Ave.
Alexandria, VA 22301
(571) 429-3082

Current Inspector: Stacy Doyle (571) 835-0386

Inspection Date: April 11, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Discussed the following standards: staff records, and requirements for independent contractors.

Comments:
An unannounced monitoring inspection was conducted today. Observed 12 children directly supervised by 2 staff members. Ratios were not met from approximately 11:00am to 11:15am, supervision was in compliance. A sample of 2 children's records and 2 staff records were reviewed. The physical plant, emergency supplies and procedures were also reviewed. No medications were reported to be on site. The children were engaged in various activities, to include: free play, coloring, martial art class, hand washing, and lunch time. Areas of non-compliance are identified in this report. Inspection conducted from approximately 11:00am to 12:30pm. The exit interview was conducted with the Owner. If you have any questions regarding today's inspection, please contact Ana Dally at (703) 577-0270 or anailim.dally@dss.virgnia.gov

Violations:
Standard #: 22VAC40-185-130-A
Description: Based upon documentation reviewed and observation, the center did not obtain documentation that a child was received immunizations before the child attended the center. Evidence: One of the two children's records reviewed did not contain documentation of immunizations (Child A; DOE 04/10/2017). Child A was present during today's inspection.

Plan of Correction: I will obtain the immunizations by tomorrow.

Standard #: 22VAC40-185-160-A
Description: Based upon documentation reviewed, a staff member did not submit documentation of a negative tuberculosis (TB) screening within the allowable 21 days time frame. Evidence: One of the two staff records reviewed did not have a TB screening form on file (Staff A; DOH 01/04/2017).

Plan of Correction: I will obtain document by the end of the week.

Standard #: 22VAC40-185-160-C
Description: Based upon documentation reviewed, a staff did not submit a current TB screening form within the allowable two years time frame. Evidence: Staff B did not have a current TB screening form on file; last TB form was dated 03/04/2015.

Plan of Correction: I will correct this by the end of the week.

Standard #: 22VAC40-185-60-A
Description: Based upon documentation reviewed, a child's record was incomplete. Evidence: One of the two children's records reviewed did not contain information regarding allergies and intolerance to food, medication, or any other substances, and actions to take in an emergency situation (Child A; Date of enrollment (DOE) 04/10/2017).

Plan of Correction: We will obtain the information as soon as possible from his parents.

Standard #: 22VAC40-185-70-A
Description: Based upon documentation reviewed, staff records were incomplete. Evidence: 1) Two of the two staff records reviewed did not contain the name, address and telephone number of a person to be notified in an emergency (Staff A; Date of hire (DOH) 11/2016, and Staff B; DOH 01/04/2017). 2) Two of the two staff records reviewed did not contain the first date of employment (Staff A and B). 3) Two of the two staff records reviewed did not contain documentation verifying staff received by the end of the first day of assuming job responsibilities the required licensing training (Staff A and B). 4) One of the two staff records reviewed did not contain documentation verifying the staff educational background as required by the job position (Staff A). 5) One of the two staff records reviewed did not contain documentation that two or more references were checked prior to employment (Staff A).

Plan of Correction: I will make sure all the missing paperwork is filed.

Standard #: 22VAC40-185-240-D-5
Description: Based upon interview, there was not a least one staff member on duty who has obtained within the last three years instruction in performing the daily health observation (DHO) of children. Evidence: Upon request, the owner stated that she did not have documentation on site to verify if the staff present during today's inspection have obtained the DHO training.

Plan of Correction: I will make sure to obtain document by Friday.

Standard #: 22VAC40-185-290-3
Description: Based upon observations made, an electrical outlet did not have a protective cover. Evidence: One electrical outlet in the basement did not have one of the two required protective covers.

Plan of Correction: Corrected during inspection.

Standard #: 22VAC40-185-350-E-3
Description: Based upon observations made, staff-to-children ratio requirements of one staff member for every eight children were not met when children 2 years old were in care. Evidence: Upon arrival to the child day center at approximately 11:00am, there were 10 children under the supervision of 1 staff member during martial art class, exceeding the ratio requirement by 2 children. A second staff went to the basement at approximately 11:15am. Staff-to-children ratio requirements were not met for approximately 15 minutes. The martial art instructor was there; however, he is not counted in the staff-to-children ratios as he is an independent contractor.

Plan of Correction: We will make sure that during the class, if the class takes place in the basement area, that two teachers are present during to whole time.

Standard #: 22VAC40-185-510-J
Description: Based upon observations made, medication was not kept in a locked place using a safe locking method that prevents access by children. Evidence: A pack of motrin and topical ointment were inside the first aid kit, which is stored in an unlocked cabinet by the director's office.

Plan of Correction: Corrected during inspection.

Standard #: 22VAC40-185-530-A
Description: Based upon interview, there was not at least on staff member trained in first aid and CPR wherever children are in care. Evidence: Upon request, the owner stated that she did not have documentation on site to verify that at least on staff member is first aid and CPR certified during today's inspection.

Plan of Correction: I will make sure to put the copy of the certificates on the file by Friday.

Standard #: 22VAC40-185-540-A
Description: Based upon observations, the first aid kit is incomplete. Evidence: The first aid kit did not have an ice pack.

Plan of Correction: We will put it there by the end of the day.

Standard #: 22VAC40-191-40-D-1-B
Description: Based upon interview, a background check was not completed within the allowable 30 days time frame. Evidence: One of the two staff records reviewed did not contain a criminal history record (CRC) check on file (Staff B; DOH 11/2016).

Plan of Correction: We will make sure that the background check is returned to the site today.

Standard #: 22VAC40-191-60-C-1
Description: Based upon observations, a staff was allowed to work past 30 days without a completed background check. Evidence: Staff B (DOH 11/2016) did not have a completed CRC check on file. Staff B was present during today's inspection.

Plan of Correction: I will make sure the background check is returned to the center.

Standard #: 63.2-1720-F
Description: Based upon observations made, a staff member was permitted to work in a position that involves direct contact with children without a completed criminal history check on file and without being under the direct supervision of another employee for whom a background check has been completed. Evidence: Upon arrival to the center at approximately 11:00am, there were 10 children under the supervision of Staff A until approximately 11:15 am, when Staff A joined her in the basement. Staff A did not have a completed CRC check on file during today's inspection.

Plan of Correction: The staff member has a completed background check but not on site. We will make sure the background check is on site today.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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