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Hardy Elem. School-Age Child Care
9311 Hardy Circle
Smithfield, VA 23430
(757) 357-9622

Current Inspector: Anita Drewry (757) 404-5261

Inspection Date: June 16, 2017

Complaint Related: No

Areas Reviewed:
VENDSUB-000 STAFF QUALIFICATIONS AND TRAINING
VENDSUB-000 PHYSICAL PLANT
VENDSUB-000 STAFFING AND SUPERVISION
VENDSUB-000 PROGRAMS
VENDSUB-000 SPECIAL CARE PROVISIONS AND EMERGENCIES
VENDSUB-000 SPECIAL SERVICES

Comments:
An unannounced Annual Subsidy Health and Safety inspection was conducted from 3:35 p.m. to 5:40 p.m. At the time of entrance, the following adult to child ratios were observed: 14 children, ages 5 to 9 years of age, with 4 staff. The records sample size consisted of 4 children?s records. Staff records are housed off site and were recently reviewed on 4/14/17 and 6/8/17 in separate inspections. Children were observed watching a children's movie on the television during the inspection. Medication administration was not observed. Staff #1 states that there are no children being administered medication while in care and no children in care who have diagnosed food allergies. Staff #1 reports no accidents or injuries incurred by children in care which required first aid or medical care since the last inspection. Thank you for your time during today's inspection. Please do not hesitate to contact me if I may be of assistance.

Violations:
Standard #: VENDSUB-000-005-B
Description: Based on a review of documentation and interview, the licensee did not, for each group of children, maintain a written record (hard copy) of daily attendance that documents the arrival and departure of each child in care as it occurs. Evidence: The inspector observed children being signed out of care on an electronic tablet. When asked if a hard (written / printed) copy of the attendance was available, staff #1 was able to provide an attendance record, taken by staff, which indicated if children were present or absent on each day, but did not indicate the time or arrival or departure from the program. The only means for recording the time of arrival and departure being utilized at this time is an electronic tablet. Staff #1 stated that the electronic record could be accessed and printed at the administrative office, however, this would not be immediately available to emergency responders in the event of an emergency requiring evacuation. Children who were present on a given date, but who had been picked up from care, would not be accounted for by the written attendance log.

Plan of Correction: Staff #1 will discuss a solution with her supervisor and make any necessary changes prior to the program beginning again in the fall.

Standard #: VENDSUB-000-031-A
Description: Based on a review of written Emergency Procedures and interview, the vendor was unable to demonstrate that they have a written Emergency Plan that includes lockdown procedures to include all required elements and procedures for reunification of children with their parents or individuals authorized to pick up children after an emergency. Evidence: The written procedures provided to the inspector by staff #1 during the inspection did not include Lockdown procedures or procedures for reunification of children with their parents or individuals authorized to pick up children after an emergency. When asked if these procedures had been written, staff #1 was unable to verify their presence.

Plan of Correction: Staff #1 stated that she would work with her supervisor to obtain (and create, if necessary) a written document that outlines all required Emergency Procedures with all of the required elements, including reunification procedures. Today is the last day of operation for the school year so a plan will be developed before the program starts again in the fall.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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