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Happy Hearts Children's Center
2730 Centreville Road
Herndon, VA 20171
(703) 793-3880

Current Inspector: Tanya Johnson (571) 423-6392

Inspection Date: July 11, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
32.1 Report by person other than physician
63.2 General Provisions.
63.2 Child Abuse and Neglect
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Technical assistance today included record keeping, indoor areas, ideas for snack and movement activities for infants. We also discussed background checks and documentation of staff qualifications for lead teaching staff.

Comments:
An unannounced renewal inspection was conducted today from 10:30 - 2:30pm. There were five classes present with 78 children and 12 staff. I observed children on the playground; working with a visiting dance teacher; eating snack; working with colored popsicle sticks and playing with toys. Responses to violations were given by the assistant director today. If you have any questions, please contact me at brenda.kuhlman@dss.virginia.gov

Violations:
Standard #: 22VAC40-185-40-J
Description: During a review of record today, it was found that injury prevention procedures have not been updated at least annually based on documentation of injuries and incidents.

Plan of Correction: We will keep a log and update every few months.

Standard #: 22VAC40-185-60-A
Description: Based, on a review of a sample of children's records today, some required information was missing. Evidence: 1. The new form that was used for some of the children did not contain all required questions. Child #3 & 4 did not have action to take in the event of an allergic emergency, and Child # 4 did have a documented allergy. Child # 1,3 and 4 did not have documentation that they were asked about previous child care; concurrent schools; list of any people not authorized to pick up the child; or verification of proof of identification as required. 2. Child 1 & 2 did not have complete emergency contact information.

Plan of Correction: We will get the parents to fill out the portions that are missing, and the new form will be updated.

Standard #: 22VAC40-185-70-A
Description: Based on a review of a sample of staff records today, some required information was not present. Evidence: There was inadequate documentation of lead staff qualifications for Staff #1, 2, 3.

Plan of Correction: They will bring in their proof of high school/college and document 24 hour trainings.

Standard #: 22VAC40-185-270-A
Description: During today's inspection, there were areas and equipment of the center that were observed not to be maintained in a clean, safe, operable condition. Evidence: Outdoors: 1. A large dead tree was observed directly overhanging the back door path taken by the children to enter the playground today. 2. Along the back door to access the playground, a long extension cord was dangling in an area accessible to children. Indoors: 1. Cords from window blinds were observed to be accessible in some classrooms. 2. Plastic bags were loose and accessible where they were stored at child height in one class. 3. Children's chairs; a table, the carpet and stuffed animals were observed to be visibly dirty. 4. Children's individual snack foods from home, including a bag of popcorn, were observed stored open on hallway shelves where they were accessible. 5. A bathroom faucet between the toddler and infant room was loose. 6. A plastic bag around a trash can in the infant room was observed to be loose and accessible at child height.

Plan of Correction: Outdoors: We will contact someone to take down the tree. I will put duct tape on the cord so it is not accessible. Indoors: We will put the hooks for the cords higher or replace the blinds with something without strings. The plastic bags were for storing puzzles and will be tightened and stored elsewhere. Chairs and furniture will get scrubbing; stuffed animals will be washed on a regular basis or thrown away. We have been working on the carpet. We will get someone to look at the faucet. The teachers will tighten trash bags so they are not accessible.

Standard #: 22VAC40-185-330-B
Description: During today's inspection, there was less than the amount of measured loose fill resilient surface in the fall zones of playground structures. Evidence: Mulch was present but less than six inches was measurable under and around equipment today.

Plan of Correction: We will sweep the playground weekly beginning tomorrow.

Standard #: 22VAC40-185-440-E
Description: During today's inspection, there was not adequate space (at least 12 inches) observed where two infants were sleeping in cribs. Evidence: Two sleeping infants were observed in cribs but there was only 10 inches of space along the side of the crib and no space on the other side; and both cribs were blocked by lined-up bouncy seats, delaying access to the infants in an emergency.

Plan of Correction: Corrected during inspection.

Standard #: 22VAC40-185-500-A
Description: During today's inspection, some

Plan of Correction: Not available online. Contact Inspector for more information.

Standard #: 22VAC40-185-510-A
Description: During a review of children's on-site medications, some medication authorizations were not available. Evidence: While the physician's allergy action plan was present, there was no documentation of parent's authorization that included dosage, dates, etc. for Child # A & B.

Plan of Correction: We will give the parents the authorization form today.

Standard #: 22VAC40-185-510-J
Description: During today's inspection, medications were observed not to be kept in an locked place. Evidence: Medications were observed to be stored in an unlocked cabinet in the kitchen, and the kitchen was not consistently locked.

Plan of Correction: Corrected today.

Standard #: 22VAC40-185-560-F
Description: Based on a review of this month's menu today, the center did not consistently serve snacks that included at least two required components for snacks as required (two of: fruit/veg; grain/bread; milk/protein.) Evidence: Items listed for snack included popsicles on 7/17 which did not meet two components; and cheese curls/chips on 7/26 and 7/30 which did not meet the definition of grain/bread.)

Plan of Correction: We will work together to study the USDA website and make sure each snack contains the requirements.

Standard #: 22VAC40-191-40-D-1-B
Description: Based on a review of a sample of records today, one staff did not have background checks completed within 30 days of employment. Evidence: Staff # 1 (date of hire 3/16) had the wrong form sent at the time of hire so the correct Criminal Record Check was not present today. The form present did not cover all the information mandated by this standard.

Plan of Correction: We will send another as soon as possible, and she will not be alone with children until it is returned.

Standard #: 22VAC40-191-40-D-3-D
Description: During a review of a sample of records today, it was found that one staff did not have a current repeated background check. Evidence: Staff # 4, hired 4/14, had evidence of a criminal record check sent 5/14/17, but no finding is present today.

Plan of Correction: It did not come back when we re-sent it in May. I will check on it.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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