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Ivy School House Preschool
5674 Three Notch'd Road
Crozet, VA 22932
(434) 823-4060

Current Inspector: Diann S. Reed (540) 280-0742

Inspection Date: Aug. 28, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 General Provisions.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced monitoring inspection was conducted on August 28, 2017, between the hours of approximately 10:13 a.m. and 3:10 p.m. Eighteen (18) children were enrolled and thirteen (13) children were in the care of three/four staff members, in two groups, during the on site inspection. Five children's records were reviewed and five staff records were reviewed and/or updated. Three children's medications and accompanying authorization forms were reviewed. Posted information (license, licensing inspection documentation, emergency evacuation diagram and plan, emergency telephone numbers, snack menu and classroom schedule), safety equipment (first aid kit, flashlight and radio) and available documents (emergency evacuation drill and shelter-in-place drill records, injury reports, local agency inspection reports, verification of insurance and developmental assessment forms) were reviewed. The daily schedule accurately reflected the activities provided. Lunch was provided by the children's parents. Program observation was completed. Activities observed on this date included: outdoor play; morning group time (show and tell, discussion of weekly theme - land transportation, and story); indoor play; diapering, restroom and handwashing procedures; lunch; stories; naptime; and arrival of one child. Staff/child interactions were observed to be positive and supportive of children's growth and development. The facility was observed to be clean and supplied with a variety of age/stage appropriate learning and play materials/toys. Children's artwork was displayed. Previously cited violations were reviewed for compliance (3/01/2017 inspection date); two repeat violations were cited. Exceptions to compliance were noted on the Violation Notice. Please contact me if you have concerns regarding this inspection, the licensing standards and/or if I may be of assistance to you (540) 430-9262.

Violations:
Standard #: 22VAC40-185-160-A
Description: Based on review and/or update of five staff records and discussion with staff #1 on August 28, 2017, the program failed to obtain documentation of a negative tuberculosis (TB) screening, for one employee, within 21 days after employment. The screening shall have been completed within 12 months prior to or 21 days after employment. Evidence: 1. Review of staff #5's record, on this date, determined that a TB exam report/screening had not been obtained (date of employment - 7/03/2017). 2. Discussion with staff #1 and #5 confirmed that a TB exam report/screening had not been obtained/submitted by the employee.

Plan of Correction: A TB exam report/screening will be obtained.

Standard #: 22VAC40-185-70-A
Description: Based on review and/or update of five staff records and discussion with staff #1 on August 28, 2017, the program failed to obtain written information demonstrating that one staff member possessed the education required for the job position. Evidence: 1. Review of staff #4's record, on this date, established that written documentation of program leader qualifications (college transcript) was not on file. 2. Staff #1 confirmed the lack of documentation in the staff member's record, verifying the staff member possessed the education required by the program leader job position.

Plan of Correction: A copy of the staff member's college transcript will be obtained.

Standard #: 22VAC40-185-330-B
Description: Based on playground observation, approximate measurements taken of both the fall/use zone and the depth of the resilient surfacing and discussion with staff #1 on August 28, 2017, the program failed to ensure a fall/use zone of six feet surrounded the castle/slide. Within the fall/use zone, the resilient surfacing measured less than 6 inches in depth. Evidence: 1. Observation and an approximate measurement taken of the fall/use zone surrounding the castle/slide revealed that there was only a distance of 4 feet between a tree and the castle slide. 2. The resilient surfacing (mulch) was completely disintegrated (dirt only) and the ground was covered with hay. 3. Staff #1 confirmed that the fall/use zone surrounding the castle/slide lacked six feet of clearance and the depth of the resilient surfacing was less than 6 inches.

Plan of Correction: The fall zone area will be expanded to ensure an adequate fall zone surrounding the castle/slide. Resilient surfacing will be added to ensure a depth of six inches under/surrounding the castle/slide. Children will not climb on the castle or use the slide until the use zone and surfacing adequately meet the licensing standards.

Standard #: 22VAC40-191-40-D-1-C
Description: Based on review and/or update of five staff records and discussion with staff #1 on August 28, 2017, program administration failed to obtain a criminal history record check report (CRC) before three years since the date of the most recent CRC clearance. Evidence: 1. Update of staff #1's record, on this date, determined that an updated criminal history record check had not been obtained. The date of the initial CRC was 12/19/2013. 2. Staff #1 confirmed the date of the CRC on file and the lack of an updated background clearance.

Plan of Correction: The criminal history record check request was submitted for processing and returned for additional information. The form has been resubmitted and the CRC clearance will be obtained.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.

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