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Alleghany Highlands YMCA West Early Learning Center
515 E. Pine Street
Covington, VA 24426
(540) 965-9622

Current Inspector: Monique Anderson (540) 309-2397

Inspection Date: Sept. 15, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
22VAC40-191 Background Checks (22VAC40-191)

Comments:
An unannounced renewal inspection was made on 9/15/17. There were 46 children in five classrooms with 11 staff supervising and the site coordinator present in addition to assist as needed. Five children's records and five staff records were reviewed. Two as needed medications and one emergency medication was observed.

The inspector arrived at the center at 10:00 am and departed at 1:00 pm. The inspector reviewed records at the main office site from 1:30 pm until 3:00 pm. The inspection was completed and emailed to the child care director on 9/22/17. The inspection was amended on 10/4/17 to remove one violation that was a policy in place and in writing (parent handbook) on the date of the inspection that was overlooked.

The children were observed during outside times, during story time, during free play time, during music activities, during lunch, and during nap.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on record review, one of five newly enrolled children did not have a physical examination before attendance or within 30 days after attendance. Evidence: 1. Child #4, six months old, did not have a physical examination in their record. The child's first date of attendance was 6/28/17 and was present on the date of the inspection.

Plan of Correction: This was corrected during the inspection. The site coordinator contacted the parent who contacted the physician who faxed the child's most recent physical. The physical was dated 8/21/17. In the future, the site coordinator will ensure that physical examinations are obtained within 30 days of enrollment.

Standard #: 22VAC40-185-60-A
Description: REPEAT VIOLATION Based on record review, the center failed to ensure that required documentation was maintained in each child's record. Evidence: 1. The father of child #4 was listed as not authorized to pick up the child. The birth certificate was viewed in the child's record with the father's name listed. There was no legal paperwork to support the father not being allowed to pick up the child.

Plan of Correction: The site coordinator will discuss with the parent and have the parent provide legal paperwork or change the documentation in the child's record.

Standard #: 22VAC40-185-550-B
Description: Based on review of the emergency preparedness plan, the center failed to ensure that all required components were a part of this plan. Evidence: 1. The following required components were missing from the center's emergency preparedness plan: availability and primary use of communication tools, securing of essential health care supplies, method of communication after the evacuation or shelter-in-place, staff training requirement, drill frequency for shelter-in-place, plan review and update.

Plan of Correction: The director will add the missing information to the plan.

Standard #: 22VAC40-185-550-D
Description: Based on review of documentation and staff interview, the center failed to ensure that two shelter-in-place drills were practiced each year. Evidence: 1. There was documentation of a shelter-in-place drill completed in October 2015 and October 2016. 2. Based on interview with the site coordinator, the center was practicing them once each year but is now planning to practice them twice each year.

Plan of Correction: The site coordinator will plan to do a shelter-in-place drill in September and December 2017. Both will be documented. Two shelter-in-place drills will be practiced and documented each calendar year in the future.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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