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Arcola CASA and Camps
41740 Tall Cedars Parkway
Aldie, VA 20105
(703) 777-0343

Current Inspector: Maria Soto (571) 835-5058

Inspection Date: Oct. 11, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
32.1 Report by person other than physician
63.2 General Provisions.
63.2 Child Abuse and Neglect
63.2 Facilities and Programs..

Technical Assistance:
Discussion held with supervisor on site regarding medication regulations to include authorization forms and clarification regarding allergies and needed medications.

Comments:
Today an unannounced renewal inspection was conducted between the hours of 2:25pm and 4:30pm. I observed 48 children under direct supervision of 4 staff. Ratios and supervision were in compliance. Children were observed arriving to the program, washing hands, eating snack, doing homework, art, and playing table games. Staff were actively engaged with the children and assisting them with tasks as needed. Snack served: CapriSun and Kid's Snack Mix. The cafeteria was found to be clean, safeguarded appropriately, and adequately supplied with equipment and supplies. A total of 5 children?s files and 2 medications were reviewed. Staff files were reviewed on an earlier date through the County of Loudoun, Department of Parks, Recreation, and Community Services main office located in Ashburn, Virginia. Required documents were posted. Questions about this inspection may be directed to: maria.soto@dss.virginia.gov

Violations:
Standard #: 22VAC40-185-70-A
Description: Based on record review, staff records did not contain all of the required information. Evidence: During the inspection there was no documentation of staff emergency contacts for three out of four staff available for viewing, on-site.

Plan of Correction: I will make sure that we have them available.

Standard #: 22VAC40-185-510-D
Description: Based on record review of medication, one medication does not have a medication authorization for this facility. Evidence: The authorization for child#3's Epipen was originally written for a different facility. The name has been crossed off and changed to the center. No staff present during the inspection could verify who changed the name on the medication authorization form.

Plan of Correction: I will contact the parent to let them know that the form has been altered and I will request a new form.

Standard #: 22VAC40-185-540-E
Description: Based on observation, the program did not have the required emergency supplies. Evidence: At the time of the inspection the program did not have working batteries in their battery operated radio.

Plan of Correction: I will get new batteries for the radio.

Standard #: 22VAC40-185-550-M
Description: Based on record review, accident and injury reports did not contain all of the required information. Evidence: One out of seven reports did not contain the required signatures. One out of seven reports did not document the time that the parent was notified of the injury. One out of seven reports did not contain the date or time of the incident.

Plan of Correction: I will review the files that have the missing components, and complete the forms.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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