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Gifted Minds Academy, Inc.
3500 King Street
Portsmouth, VA 23707
(757) 399-1920

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: Oct. 20, 2017

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Discussed with the provider during the inspection: Program leader qualifications

Comments:
An unannounced monitoring inspection was completed on 10/20/2017 from 10:00am and ended at 12:00pm. At the end of the inspection there were eight children in care with three staff. Children were observed eating lunch, and participating in age appropriate activities. The sample size was five children's records and four staff records where reviewed. There was no medication at the facility. Emergency procedures and emergency supplies were reviewed. Areas of non-compliance are identified on the violation notice, and were discussed at the exit interview.

Violations:
Standard #: 22VAC40-185-140-A
Description: Based on a review of seven children's records, it was determined that the facility did not ensure that each child in attendance had a completed physical within one month of attendance. Evidence: 1. There was not a physical examination available for viewing for child #1 during the inspection . 2. There was not a physical examination available for viewing for child #3 during the inspection . 3. There was not a physical examination available for viewing for child #4 during the inspection . 4. There was not a physical examination available for viewing for child #5 during the inspection . 5. Staff #3 (Assistant Director) confirmed that they had not received physical examinations for the children listed above.

Plan of Correction: The facility responded: The parents of the children listed above will be asked to provide a copy of the physical.

Standard #: 22VAC40-185-60-A
Description: Based on a review of five children's records and interview, it was determined that the facility did not ensure that they maintain and keep at the center a complete record for each child enrolled that contains all required information. Evidence 1. The record for child #1 did not contain documentation to indicate whether or not the child previously attended childcare, and did not indicate whether or not the child had any allergies or intolerances to food, medication, or any other substance. 2. The record for child #2 did not contain documentation to indicate whether or not the child previously attended childcare. 3. The record for child #3 did not contain the following items: the work phone number and employment information for each parent; documentation to indicate whether or not the child previously attended childcare; and documentation to indicate whether or not the child had any allergies or intolerances to food, medication, or any other substance. 4. The record for child #4 did not contain the following items: the work phone number and employment information for each parent; documentation to indicate whether or not the child previously attended childcare; and documentation to indicate whether or not the child had any allergies or intolerances to food, medication, or any other substance. 5. Staff #3 (Assistant Director) confirmed that the records for child #1, child #2, child #3, and child #4 did not contain all of the required information.

Plan of Correction: The facility responded: The parents of each child will be asked to complete the missing information. All newly enrolled children will have their records reviewed at enrollment to ensure they are complete.

Standard #: 22VAC40-185-70-A
Description: Based on a review of documentation and interviews, it was determined that the facility did not ensure that they maintain and keep at the center a complete record for each staff that contains all required information. Evidence 1. The record for staff #1 did not include the name, address, and telephone number of a person to be notified in an emergency, and did not include the written information to demonstrate that the individual possesses the education and training required by the job position. 2. The record for staff #4 did not include the name, address, and telephone number of a person to be notified in an emergency 3. Staff #3 (Assistant Director) confirmed the records for staff #1 and staff #4 were not complete.

Plan of Correction: The facility responded: Each staff will have emergency contact information at the facility. Staff #2's record will be updated so it contains all of the required information.

Standard #: 22VAC40-185-330-B
Description: Based on observation, it was determined that the facility did not ensure that where playground equipment is provided, the resilient surfacing complied with the minimum safety standards. Evidence: 1. The resilient surfacing (mulch) for the small play structure does not extend out six feet on all sides and is less than 6 inches in depth. Based on the height of the play structure and the type of resilient surfacing being used, there needs to be at least 6 inches of mulch present in the required fall zones. 2. The resilient surfacing (mulch) for the large play structure does not extend out six feet on all sides and is less than 6 inches in depth. Based on the height of the play structure and the type of resilient surfacing being used, there needs to be at least 6 inches of mulch present in the required fall zones. 3. Staff #3 (Assistant Director) confirmed that there was not enough resilient surfacing or fall zone for the type of equipment installed on the playground, and thus does not meet the minimum safety standards.

Plan of Correction: The facility responded: The small play structure will be removed from the playground. The large play structure will be moved to ensure that there is a fall zone that meets the requirements.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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