Culpeper Human Services - Kid Central Farmington
500 Sunset Lane
Culpeper, VA 22701
Current Inspector: Diann S. Reed (540) 280-0742
Inspection Date: Oct. 23, 2017
Complaint Related: No
- Areas Reviewed:
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
32.1 Report by person other than physician
63.2 General Provisions.
63.2 Child Abuse and Neglect
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)
- Technical Assistance:
We discussed the requirements for staff and children's records. The risk assessments for violations were provided.
We discussed the requirements for sworn disclosure statements and background checks. Also, the importance of disclosure and the seriousness of the statement signed by staff on the form. False statements and the withholding of information can result in misdemeanor charges.
We talked about food allergy information and safety.
Thank you for your assistance during the unannounced inspections conducted during a staff record review at the main office from 1:50 PM to 3:15 PM and at the school site from 3:30 PM to 6:40 PM. Today, there were fifty-nine children in care, ages five through twelve years, with five staff. I viewed program activities, daily routines, snack, nutrition, staffing, supervision, interactions with children, posted information, medication, equipment, insurance, agency inspection reports, emergency plan, written policies/procedures, emergency supplies and drill records, injury records, five records for children, seven staff records, staff qualifications, training for eight staff, indoor and outdoor areas. The children enjoyed active play outdoors with a variety of equipment options. Homework assistance was available in the cafeteria. The staff led a discussion about bullying issues with the use of individual illustrated writing boards. Table activities have been offered daily. Staff were observed providing oversight during the pick-up times for children.
As a reminder, annual health and fire inspection reports can be obtained from the school staff and should be maintained by the program. It is important to review your systems for ensuring the records are complete. Issuance of a renewed license will be recommended. Let me know if you need any assistance. 540/430-9259
Standard #: 22VAC40-185-130-A Description: Based on a review of five records for children, and an interview with administrative staff, the center failed to obtain documentation of immunizations for child 2 before initial attendance at the program. Evidence: There were not any health reports in the file and the child began attending this school year. Plan of Correction: The site facilitator will obtain a copy of the immunization record from the school office or the parent. In the future, administrative staff who enroll children and the site facilitator will review all submitted enrollment paperwork and make sure the immunization record is obtained before the child can attend. If reports were turned in to the main office of Kid Central, the site facilitator will make sure the records are brought to the school site and filed.
Standard #: 22VAC40-185-130-C Description: Based on a review of five records for children, and an interview with administrative staff, the updated immunization record for child 5 was not obtained between the fourth and sixth birthday as required. Evidence: Child 5 began attending August 10, 2015 at age five and is now age seven. The only immunization report in the file was completed on October 17, 2012. Plan of Correction: The site facilitator/director will obtain a copy of the most recent immunization report from either the school office or the parent. The site director will check the dates of immunization reports of all children who entered at age five and make sure the updated immunization records, typically obtained during preparation for Kindergarten, are in children's files.
Standard #: 22VAC40-185-140-A Description: Based on a review of five records for children, and an interview with administrative staff, the center failed to obtain a copy of the physical examination report for child 2 within the first month of attendance. Evidence: There were not any health reports in the child's file. Plan of Correction: The site facilitator will request and obtain a copy of the most recent physical examination report from the school office or parent. In the future, administrative staff who enroll children and the site facilitator will review all submitted enrollment paperwork and make sure all required information was obtained. If reports were turned in to the main office of Kid Central, the site facilitator will make sure the records are brought to the school site and filed.
Standard #: 22VAC40-185-160-C Description: Based on a review of seven records for staff, and interviews with administrative staff, the updated TB screening and statement for staff member 6 was obtained late and not by two years from the date of the previous statement. Evidence: The TB screening and statement completed on August 26, 2015 was not updated until September 17, 2017. Plan of Correction: The administrative staff will use a reminder and tracking system for staff record dates. Administrative staff will make requests and arrange for staff to submit updated TB statements for screenings by two years from the date of the previous statements.
Standard #: 22VAC40-185-60-A Description: Based on a review of five records for children, and an interview with administrative staff, there were not names, addresses and phone numbers of two contact persons in the event of an emergency and the parents of child 1 cannot be reached. Evidence: The section for listing two emergency contacts on the registration form were left blank. Another form had only one name and phone number as an emergency contact. Plan of Correction: The site facilitator talked to a parent during pick-up and obtained the name, address and phone number for the child's record. The address information for the other emergency contact will be obtained from the parent during the next pick-up day. The site facilitator will make sure all children's records include information for at least two emergency contacts.
Standard #: 22VAC40-185-90--A Description: Based on a review of five records for children, and an interview with administrative staff, the center failed to obtain signatures for all required written agreements between the parent and the center by the first date of attendance. Evidence: Page two of the registration form was blank and there were not any parent and administrator signatures under the written agreement section. There were not signed agreements in the records that the center will notify the parent in the event of a child's illness and the parent agrees to arrange pick-up as soon as possible. Also, there was not a signed agreement that the parent will inform the center within twenty-four hours if their child or immediate household member develops a reportable communicable disease and immediately if the disease is life threatening. Plan of Correction: The site facilitator will add an administrator signature to the written agreement form and ask the parent to read and sign the agreement section of the form. In the future, the administrative staff, and site facilitator, who accept the paperwork from parents at the time of enrollment will make sure all required information has been provided and that the back of forms are not left blank.
A compliance history is in no way a rating for a facility.
The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.