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Cougar Quest at Collegiate School
103 North Mooreland Road
Richmond, VA 23229
(804) 740-6477

Current Inspector: Lynn Powers (804) 840-8260

Inspection Date: Jan. 22, 2018

Complaint Related: No

Areas Reviewed:
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:

The licensing inspector conducted an unannounced renewal inspection Monday, January 22, 2018 from approximately 10:20AM to 4:45PM. The Junior Kindergarten programs had a total of 47 children present during the day. Cougar and Middle Quest programs had a total of 97children present during the inspection. The following ratios were observed: Willows (JK) - 17 children with 2 staff Maples (JK) - 15 children with 2 staff Sycamore (JK) - 15 children with 2 staff Cougar and Middle Quest - 97 children with 12 staff During the inspection, the children ate lunch, created self-portraits, played a counting game, created invitations for ?hugs and mugs? event, went on a walking field trip on the campus, completed homework, played outside and ate afternoon snack. Lunch consisted on roast beef, rolls, mash potatoes, broccoli, fruit and milk. Afternoon snack consisted of yogurt, graham crackers and fruit juice. All areas of the facility including classrooms, hallways, kitchen, bathrooms and playgrounds were inspected. The following information was reviewed: injury reports, daily attendance, menus, practiced emergency drill logs, emergency supplies, staff training information, parent agreements and liability insurance. Medication is administered and medications and authorizations were reviewed. Last documented health inspection: 09/06/17 Last documented fire inspection: 11/03/17 During the inspection, 10 children's records and 10 staff records were reviewed. Board officers? background checks were also reviewed. The risk profile tool will be used for the licensing recommendation. The renewal application was received prior to the expiration of the current license. Until the new license is received, the provider is legally operating. If you have any questions about this inspection, please contact the licensing inspector, Lynn Powers at (804) 662-9790.

Standard #: 22VAC40-185-70-A
Description: Based on review of 10 staff records, three staff records did not contain the required information. Evidence: During the inspection, the licensing inspector observed the records for Staff #5, Staff #7 and Staff #9 did not contain information regarding medical conditions which may interfere with fulfilling the job responsibilities.

Plan of Correction: We will have staff complete the updated form that contains this information and add it to the records.

Standard #: 22VAC40-191-40-D-1-A
Description: Based on review of six board members/agents' background checks, the facility did not obtain the central registry finding and criminal history record check for one board officer. Evidence: During the renewal inspection, the licensing inspector observed documentation showing a criminal record request for Board Officer #6 was re-submitted on 01/19/18 due to errors on the request form. A request for the central registry finding for Board Officer #6 was re-submitted on 01/22/18 due to errors on the request form. Board officer #6 was identified by staff as being a board officer for several years.

Plan of Correction: All board officers and agents background checks have now been requested and proof was submitted to the licensing inspector during the inspection. Once the results are returned they will be submitted to the department.

Standard #: 22VAC40-191-60-B
Description: Based on review of 10 staff records, the facility did not ensure three staff members completed sworn statements prior to the first day of employment. Evidence: During the inspection, the licensing inspector observed the records for Staff #1 (hire date 08/28/17), Staff #2 (hire date 09/05/17) and Staff #4 (hire date 08/28/17) contained sworn statements dated 09/14/17.

Plan of Correction: We will follow up with our human resource office to ensure new staff complete the required sworn statements within the required time frame.

Standard #: 22VAC40-191-60-C-2
Description: Based on the review of the 10 staff records, the facility did not obtain a central registry finding within 30 days of employment for one staff member, but the staff is still working. Evidence: During the inspection, the licensing inspector observed the record for Staff #3 did not contain a central registry finding. The staff member began employment on 11/08/17. Central registry findings must be obtained within 30 days of hire. If the center does not have a central registry finding for a staff within 30 days of employment, the center must deny continued employment until the finding is received.

Plan of Correction: During the inspection, the local agency was contacted and it was discovered the central registry finding request had not been received. A new request for a central registry finding will be completed and sent to the local agency. We will ensure that will follow up to ensure the request is received and processed.


A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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