Acton Academy Hampton Roads
516B Albemarle Drive
Chesapeake, VA 23322
Current Inspector: Rene Old (757) 404-1784
Inspection Date: Jan. 16, 2018
Complaint Related: No
- Areas Reviewed:
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Licensure and Registration Procedures
22VAC40-191 Background Checks (22VAC40-191)
- Technical Assistance:
Background check requirements for staff reviewed. Information regarding background check requirements is posted on the DSS web site at www.dss.virginia.gov *Background check information was e-mailed to the Center Administrator on 01/17/2018. Program Director qualifications reviewed. Infant standards reviewed to include: 370, 500.B and 570 If a child in care receiving an injury (while in care) that requires outside medical care - this should be reported to DSS within two business days. The form to be utilized for notification is posted on the DSS web site.
An unannounced monitoring inspection was conducted on 01/16/2018 from 9:30am - 11:40am. There were 13 children in care with two staff. The children ranged in age from two years - five years. Children were observed during morning program time, morning snack and lunch. Hand washing was reviewed in addition to sanitizing and cleaning of tables. Records were reviewed for eight children and four staff. Additional areas of CDC standards reviewed included: emergency supplies, written policies & procedures, documentation of emergency practice drills, the outdoor play area and physical plant. *No medication is being administered at this time. Violations were observed in four parts of the CDC standards and background checks. These violations were reviewed with the administrator at the conclusion of the inspection.
Standard #: 22VAC40-185-130-A Description: Based on record review and interview, the center failed to obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. Child 1 lacks documentation of having received required immunizations. Child 1 has an enrollment date of 01/02/2018 and was in care during the inspection. 2. Administrative staff verified that immunization information was not on file for child 1. Plan of Correction: The child's record has been updated.
Standard #: 22VAC40-185-160-A Description: Based on record review and interview, the center failed to ensure that each staff member shall submit documentation of a negative tuberculosis screening. Documentation of the screening shall be submitted no later than 21 days after employment and shall have been completed within 12 months prior to or 21 days after employment. Evidence: 1. There is no TB screening on file for staff 1 who was observed caring for children during the inspection. Staff 1 has a hire date of 09/11/2017. 2. Administrative staff indicated that the TB screening for staff 1 was not available during the inspection on 01/16/2018. 3. A TB screening was provided to the inspector on 01/18/2018 showing that a TB screening for staff 1 had been conducted on 01/15/2018. Plan of Correction: The TB screening is on file for staff member in question.
Standard #: 22VAC40-185-60-A Description: Based on record review and interview, the center failed to ensure that each child's record shall contain the following information: *When applicable, work phone number and place of employment of each parent who has custody; *Name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached; *First and last dates of attendance. Evidence: 1. The record for child 1 lacked an address for the two emergency contacts. 2. The record for child 2 lacked an address for the two emergency contacts. The place of employment was not listed for one parent. 3. The record for child 3 lacked the place of employment for one parent. 4. The record for child 4 lacked a place of employment for one parent. 5. The record for child 5 lacked an address for the two emergency contacts. 6. The record for child 6 lacked an enrollment date. 7. Administrative staff confirmed that the above information was not available. Plan of Correction: Student records have been updated.
Standard #: 22VAC40-185-70-A Description: Based on record review and interview, the center failed to ensure that staff records include: * The name address and phone number for a designated emergency contact; *Written information to demonstrate that the individual possesses the orientation training required by the job position. Evidence: 1. Staff 1 lacked emergency contact information on file at the center. Additionally, documentation of orientation training was not on file. Staff 1 was observed caring for children during the inspection and has a hire date of 09/11/2017 2. Staff 2 lacked documentation of orientation training. Staff 2 was observed caring for children during the inspection and has a hire date of 09/01/2017. 3. Administrative staff verified that this information was not on file. Plan of Correction: Staff records will be immediately updated.
Standard #: 22VAC40-185-90--A Description: Based on record review and interview, the center failed to ensure that a written agreement between the parent and the center shall be in each child's record by the first day of the child's attendance. The agreement shall be signed by the parent and include: *An authorization for emergency medical care should an emergency occur when the parent cannot be located immediately unless the parent states in writing an objection to the provision of such care on religious or other grounds; *A statement that the center will notify the parent when the child becomes ill and that the parent will arrange to have the child picked up as soon as possible if so requested by the center; and *A statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, except for life threatening diseases which must be reported immediately. Evidence: 1. A written parent agreement was not on file for child 2 and child 5. a. Child 2 has documented enrollment date of 05/01/2017 and child 5 has a documented enrollment date of 05/15/2017. b. Both children were in care during the inspection. c. The administrator confirmed that a written parent agreement was not obtained for child 2 and child 5. Plan of Correction: Staff will make sure all student records are updated and completed prior to attendance.
Standard #: 22VAC40-185-270-A Description: Based on observation, the center failed to ensure that outside equipment of the center shall be maintained in a safe condition. Evidence: The following safety hazards were observed on the children's outdoor play area: a. A metal object measuring 6 inches in height with a circumference of 3 1/2 inches was protruding up from a tire. This is a potential protrusion hazard if a child were to fall on this. b. The wooden picnic table has an area of sharp & splintered wood on the table. This area measures 12 inches in length and is potentially hazardous if touched. c. Two boards have been placed behind the slide of the small step 2 climber. This is a trip hazard. Plan of Correction: The metal object has been removed from the playground.
Standard #: 22VAC40-185-330-B Description: Based on observation, the center failed to ensure that where playground equipment is provided, resilient surfacing shall comply with minimum safety standards and shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Evidence: The plastic step-2 climber lacked any resilient surfacing on the back end where the slide is attached. This area behind the climber consists of grass and dirt. Plan of Correction: The climber has been removed from playground.
Standard #: 22VAC40-185-340-F Description: Based on observation, the center failed to ensure that children under 10 years of age always shall be within actual sight and sound supervision of staff. Evidence: The inspector observed the following at approximately 9:35am: 1. Child 2, DOB 03/12/2013, was observed opening the door to the preschool classroom and entering the hallway area. A young preschool child followed child 2 out into the hallway. Both children proceeded to walk down the hall to the back of facility without any adult or staff supervision. 2. Child 3, age two-years, was observed leaving the back preschool classroom and walking down the hall to the front preschool classroom. Child 3 was without any staff or adult supervision. Plan of Correction: Children will no longer be able to move between classrooms unattended.
Standard #: 22VAC40-185-550-D Description: Based on record review, the center failed to implement a monthly practice evacuation drill. Evidence: 1. A fire drill was not conducted in November 2017 according the emergency log for the center. 2. The administrator verified that a fire drill was not conducted in November 2017. Plan of Correction: Fire drills will be conducted monthly regardless of holidays and closings.
Standard #: 22VAC40-191-60-C-1 Description: Based on record review and interview, the center failed to obtain an original criminal history record report within 30 days of employment for staff. Evidence: 1. There was no criminal history record report on file for staff 3. a. Staff 3 was observed caring for children during an inspection conducted on 10/06/2017. b. Her documented hire date is listed as 11/01/2017. 2. Administrative staff confirmed that a criminal record check was not on file for staff 3. Plan of Correction: Another criminal record check has been requested.
Standard #: 22VAC40-191-60-C-2 Description: Based on record review and interview, the center failed to obtain a central registry finding within 30 days of employment for staff. Evidence: 1. There is no central registry finding on file for staff 1. Staff 1 has a hire date of 09/11/2017 and was observed caring for children during the inspection. 2. Administrative staff verified that staff 1 did not have a central registry finding. Plan of Correction: Another central registry check has been requested.
A compliance history is in no way a rating for a facility.