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La Petite Academy #7140
1921 South Independence Boulevard
Virginia beach, VA 23456
(757) 471-6104

Current Inspector: Rene Old (757) 404-1784

Inspection Date: Feb. 20, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
-New background check requirements reviewed. -Standard 320.G - tummy time - was reviewed. -Standard 380.A.2 - quite nap activities - was reviewed. -Keep an eye on the area of concrete that is sloping around the gas station panel on the preschool playground. At the current state of erosion this has potential to become a safety hazard.

Comments:
An unannounced monitoring inspection was conducted on 02/20/2018 from 10:25am - 3:10pm. At the time of the tour there were 72 children in care with 13 staff. Children were observed during morning program time, lunch and nap. Records were reviewed for four staff and nine children. The inspector additionally reviewed: medication, emergency supplies, transportation procedures to include one center bus, hand washing, sanitizing of tables, written emergency procedures and documentation of injuries. The violations are listed on the violation notice and were reviewed with the program director at the conclusion of the inspection.

Violations:
Standard #: 22VAC40-185-130-B
Description: Based on record review and interview, the center failed to obtain documentation of additional immunizations once every six months for children under the age of two years. Evidence: 1. The most recent immunizations on file for child 1 were administered on 10/17/2013. a. Child 1 is now over the age of two years however, updated immunizations were not obtained for this child within the required time frame. 2. The most recent immunizations on file for child 2 were administered on 04/26/2017. a. The immunization record indicates that updated immunizations are due on 09/12/2017. 3. The program director confirmed that updated immunization documentation was not on file for child 1 and child 2.

Plan of Correction: This will be completed by 3/2/18. All new children will have a paperwork appointment. No children will be allowed to start with out a complete file. All files will be corrected within 30 days to ensure compliance. Management will conduct periodic reviews to ensure continued compliance.

Standard #: 22VAC40-185-140-A
Description: Based on record review and interview, the center failed to ensure that each child shall have a physical examination by or under the direction of a physician before attendance or within one month after attendance. Evidence: 1. There was no documented physical exam on file for child 3. a. Child 3 has an enrollment date of 07/10/2017. 2. The program director confirmed that a physical exam was not on file for child 3.

Plan of Correction: This will be corrected by 3/2/18. Management will ensure child 3 brings in VA Physical. All new children will have a paperwork appointment. No children will be allowed to start with out a complete file. All files will be corrected within 30 days to ensure compliance. Management will conduct periodic reviews to ensure continued compliance.

Standard #: 22VAC40-185-60-A
Description: Based on record review and interview, the center failed to ensure that children's records contain an address for two designated emergency contacts. Evidence: 1. The record for child 1 lacked an address for one designated emergency contact. 2. The program director confirmed that the address was not on file.

Plan of Correction: This will be completed by 3/1/18. All new children will have a paperwork appointment. No children will be allowed to start with out a complete file. All files will be corrected within 30 days to ensure compliance. Management will conduct periodic reviews to ensure continued compliance.

Standard #: 22VAC40-185-270-A
Description: Based on observation, the center failed to ensure that outside equipment shall be maintained in a safe condition. Evidence: 1. Widespread areas of peeling paint was observed on the metal support poles for the gas station panel located on the preschool playground. a. Peeling paint is hazardous if ingested or picked at by children.

Plan of Correction: This will be completed within 30 days. Safety Captain will complete daily checks and report any discrepancies to management within 24 hours to ensure compliance. Management will do periodic checks to ensure compliance. DM will periodically inspect on visits.

Standard #: 22VAC40-185-280-B
Description: Based on observation, the center failed to ensure that hazardous substances such as cleaning materials shall be kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. A bottle of disinfectant solution was observed on top of the storage cabinet in the school age classroom. a. There were no children in this classroom , at the time of the tour, however this room is open to the three-year old class which did have children in care.

Plan of Correction: Management will conduct a training with all staff on storage of hazardous substances by 3/2/18. Safety Captain will complete daily classroom checks to ensure all staff are compliant. Management will periodically inspect to ensure compliance. DM will periodically inspect on visits to ensure compliance.

Standard #: 22VAC40-185-420-E-3
Description: Based on record review, the center failed to ensure that staff shall request at least annually parent confirmation that the required information in the child's record is up to date. Such sharing of information shall be documented. Evidence: 1. The record for child 4 was last updated by the parent on 06/21/2016. 2. The record for child 5 was last updated by the parent on 05/15/2014. 3. The record for child 6 was last updated by the parent on 07/29/2016. 4. The record for child 1 was last updated by the parent on 06/03/2016. 5. The program director confirmed that that these records had not been updated annually.

Plan of Correction: This will be completed by 3/2/18. All new children will have a paperwork appointment. No children will be allowed to start with out a complete file. All files will be corrected within 30 days to ensure compliance. Management will conduct periodic reviews to ensure continued compliance.

Standard #: 22VAC40-185-440-E
Description: Based on observation, the center failed to ensure that there shall be at least 12 inches of space between occupied cots. Evidence: Three occupied cots in the three-year old classroom lacked 12 inches of space on either side. All of these cots were placed directly next to tables, chairs and storage carts leaving the children no room on either side from which to exit.

Plan of Correction: Management will retrain all staff on proper nap time procedures by 3/2/18. Teachers will re-create "cot maps" to meet compliance. Safety Captain will conduct daily checks to ensure all classrooms are in compliance. Management will periodically inspect to ensure naptime procedures are being followed.

Standard #: 22VAC40-185-520-C
Description: Based on observation, the center failed to ensure that diaper ointment shall be labeled with the child's name. Evidence: 1. One tube of diaper ointment, in the toddler classroom, was not labeled with the child's name. a. The ointment was in a labeled plastic bag however, the actual product was not labeled with the child's name.

Plan of Correction: Management will conduct a training with all staff on proper medication procedures by 3/2/18. Safety captain will complete daily classroom checks to ensure all staff are compliant. Management will periodically inspect to ensure compliance. DM will inspect upon visits.

Standard #: 22VAC40-185-540-E
Description: Based on interview, the center failed to ensure that there was one working, battery-operated radio in each building used by children. Evidence: The program director stated that the battery operated radio was not working.

Plan of Correction: This was completed on 2/26/18. Safety Captain will complete daily checks and report any discrepancies within 24 hours to management to ensure compliance. Management will do periodic inspections to ensure compliance.

Standard #: 22VAC40-185-550-D
Description: Based on record review and interview, the center failed to implement a monthly fire drill. Evidence: 1. The emergency log for the center did not have a fire drill documented for January 2018. 2. The program director confirmed that a fire drill had not been conducted in January 2018.

Plan of Correction: This was completed on 2/23/18. Safety Captain will complete monthly fire drills to ensure compliance. Management will do monthly follow up by utilizing the outlook calendar to ensure all monthly drills are completed and logged.

Standard #: 22VAC40-185-550-H
Description: Based on review and interview, the center failed to prepare a document containing local emergency contact information, potential shelters, hospitals, evacuation routes, etc., that pertain to each site frequently visited or of routes frequently driven by center staff for center business (such as field trips, pickup/drop off of children to or from schools, etc.). This document must be kept in vehicles that centers use to transport children to and from the center. Evidence: 1. The bus reviewed lacked any written document noting potential shelters, hospitals and evacuation routes for each site frequently visited. a. The bus was viewed upon return from a local public school. 2. The bus driver verified that this information was not in the vehicle. a. The program director additionally verified that this information was not in the vehicle.

Plan of Correction: This will be completed by 3/5/18. Bus drivers will be retrained as to what is required in the binders by 3/5/18. Safety Captain will check bus binders monthly to ensure all items are correct and up-to-date. Management will periodically inspect to ensure compliance.

Standard #: 22VAC40-185-550-M
Description: Based on record review and interview, the center failed to maintain a written record of children's minor injuries in which entries are made the day of occurrence. The record shall include the time the parent was notified of the injury. Evidence: 1. Three injury reports reviewed lacked documentation of the time the parent was notified of the injury. 2. The program director confirmed that the time was not documented.

Plan of Correction: Management will conduct a training with all staff on proper injury reporting and documenting procedures by 3/2/18. Management will inspect regularly to ensure compliance. DM will inspect upon visits

Standard #: 22VAC40-191-60-B
Description: Based on record review and interview, the center failed to ensure that staff have a completed sworn statement or affirmation in file prior to employment. Evidence: 1. Staff 1 has a hire date of 12/04/2017. The sworn statement of affirmation completed by staff 1 is does not contain required information regarding out-of-state residence within the past five years. 2. Staff 2 has a hire date of 10/18/2017. The sworn statement or affirmation completed by staff 2 does not contain required information regarding out-of-state residence within the past five years. 3. The program director confirmed that staff 1 and staff 2 had not completed the updated sworn statement or affirmation.

Plan of Correction: This was corrected on 2/23/18. Staff are not able to continue employment if all files are not 100% on day one. Staff files will be audited by 3/5/18 to ensure compliance. Staff files will be audited monthly by Management to ensure all files are updated and correct. DM will ensure periodic inspection for compliance

Standard #: 63.2-1720.1-B-3
Description: Based on record review and interview, the center failed to obtain a copy of the results of a search of the central registry maintained by any other state in which the individual has resided in the preceding five years. Evidence: 1. Staff 1 indicated on her Virginia central registry search, that she had resided in the Commonwealth of Pennsylvania within the past five years. There was no central registry search from the Commonwealth of Pennsylvania on file for staff 1. 2. Staff 3 indicated on her sworn statement or affirmation that she had resided in the State of New York within the past five years. There was no central registry search from the State of New York on file for staff 3. 3. The program director confirmed that she had not requested these central registry checks.

Plan of Correction: This was completed on 2/23/18. Management will send completed checks to show compliance. Going forward no new staff will start without proper paperwork in new hire file. All staff files will be audited periodically for compliance by management. DM will ensure periodic inspection for compliance.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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