Boys & Girls Club of Harrisonburg/Rockingham County-Stone Spring
1575 Peach Grove Avenue
Harrisonburg, VA 22801
Current Inspector: Diann S. Reed (540) 280-0742
Inspection Date: March 19, 2018
Complaint Related: No
- Areas Reviewed:
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)
- Technical Assistance:
We discussed the requirements for children's records, staff records and background checks. The risk assessments for violations were provided. We talked about training documentation requirements.
Thank you for your assistance during today's unannounced monitoring inspection conducted from 2:40 PM to 6:10 PM. Today, there were forty-two school age children with three to five staff. Four student volunteers were present. I viewed program activities, daily routines, equipment, snack, nutrition, staffing, supervision, interactions with children, posted information, agency inspection reports, emergency supplies and drill records, emergency planning, five staff records, staff qualifications, staff training, five records for children, indoor and outdoor areas. The children enjoyed outdoor games and active play during the mild weather. Homework assistance has been offered regularly. The staff were observed providing frequent interactions with individual children and during group experiences. Let me know if you need any assistance. 540/430-9259
Standard #: 22VAC40-185-130-A Description: Based on a review of five records for children, and an interview with administrative staff, there were not immunization records obtained before initial attendance at the program for child 2, 3 and 4. (REPEAT VIOLATION.) Evidence: Child 4 began attending on November 29, 2016 and there were not any health reports in the file. Also, there were no health reports in the file for child 2 who started on August 30, 2017. There was only a list of immunization dates on a computer data form that has been used by the school system, in the file for child 2 who began on August 23, 2017. Plan of Correction: The unit director is contacting the parents of children with missing information and requesting copies of immunization records signed by a health care provider. The required health information will be added to the children's records. The unit director will work with other administration staff and the school office staff to change the way some parents have completed registration forms for enrollment without initial contact with Boys & Girls Club staff and the communication about record requirements. The unit director and assigned administrative staff will make sure all new children's signed immunization reports are obtained before the first dates of attendance.
Standard #: 22VAC40-185-140-A Description: Based on a review of five records for children, and interviews with administrative staff, the physical examination reports for child 3 and 4 were not obtained either before or within one month after initial attendance. (REPEAT VIOLATION.) Evidence: There were not any health reports in the records for child 3 who began attending on August 30, 2017 and child 4 who began attending on November 29, 2016. Plan of Correction: The unit director will contact all parents of children without physical examination records in the files and make sure the signed reports are obtained for the records. The unit director will use a reminder system for tracking needed children's records and obtaining the physical examination reports no later than one month after the start dates.
Standard #: 22VAC40-185-160-C Description: Based on a review of five records for staff, and an interview with staff, there was not an updated tuberculosis screening and statement obtained and submitted no later than two years from the date of the initial statement for staff member 3. (REPEAT VIOLATION.) Evidence: The only TB statement in the staff file was completed on July 31, 2015. Staff indicated that another TB statement was not obtained. Plan of Correction: The unit director will request and obtain an updated TB statement from staff member 3. The administrative staff will maintain a chart with staff record dates and use this information to track the need for staff records. Staff will be required to arrange for TB screenings in advance of the due dates so that records are updated on time.
Standard #: 22VAC40-191-60-C-2 Description: Based on a review of five records for staff, and interviews with administrative staff, the center failed to obtain the results of a search of the central registry for child abuse and neglect in Virginia within thirty days of employment for staff member 4. Evidence: There was not a copy of the completed central registry check in the staff record and the first date of employment was February 9, 2018. An administrative staff person indicated that the request form was completed in November and there was not any follow-up to track the request. Plan of Correction: The unit director checked with the main office records and will call the central registry office of the Department of Social Services in Richmond to check on the processing of a request. As needed, the unit director will have staff member 4 complete another request form and make sure it is mailed to Richmond. The unit director will provide a copy of the request form and the date of the request to the licensing inspector. A copy of the results will be sent to the licensing inspector. The administrative staff will keep a chart of staff record dates so that the tracking of needed records can be done in a timely manner.
Standard #: 63.2(17)-1720.1-B-3 Description: Based on a review of five records for staff, and interviews with administrative staff, the center failed to obtain within forty-five days the results of a search of the registry for child abuse and neglect in the state for staff member 1 as required for staff who resided in another state during the preceding five years. Evidence: There was not a copy of the request and results of the out-of-state child abuse registry search. The first date of employment was January 15, 2018. Administrative staff indicated they did not make a request to the state for the background check. Plan of Correction: An administrative staff person will follow the directions for making the request according to the Adam Walsh Child Abuse Directory. A copy of the request form will be kept in the record. Also, the unit director will provide a copy of the request form and the date of the request to the licensing inspector. A copy of the results will be sent to the licensing inspector. The administrative staff will keep a chart of staff record dates so that the tracking of needed records can be done in a timely manner. The assigned administrative staff will contact the state contact agency if the results are not received within one month and make sure the results of the request are received.
Standard #: 63.2-1720.1-B-2 Description: Based on a review of five staff records, and interviews with administrative staff, the center failed to obtain the results of a criminal history background check before the first day of employment for staff member 4. Evidence: The initial date of employment was February 9, 2019. Administrative staff indicated that only a sex offender registry check with the Virginia State Police was obtained. Plan of Correction: The unit director will arrange for staff member 4 to have a fieldprint office appointment for fingerprinting and obtain the results of the criminal history record search for the staff file. The unit director will send verification of the appointment date to the licensing inspector. A copy of the results of the background check will be provided to the licensing inspector. The administrative staff involved in hiring new staff will make sure no one begins a paid position without first having the results of the fingerprint background check received by the unit director. The administrative staff will keep a chart with all record dates to track the required information for each staff member.
A compliance history is in no way a rating for a facility.
The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. Eligible child care facilities must be fully licensed, licensed exempt and a VDSS subsidy vendor, or a voluntary registered day home and a VDSS subsidy vendor. Only programs enrolled in Virginia Quality will display a rating. Virginia Quality contact information for your region is available at the following link Regional Contacts.