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Chesterbrook Academy #828
42097 Braddock Road
Aldie, VA 20105
(571) 367-4322

Current Inspector: Tameika King (804) 629-7486

Inspection Date: April 16, 2018

Complaint Related: No

Areas Reviewed:
63.2 Child Abuse and Neglect
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Today an unannounced Monitoring Inspection took place between the hours of 8:30am and 1:45pm. At the start of the inspection there were a total of 102 children with 17 staff; all ratios were incompliance. A total of 5 children?s files and 6 staff files were reviewed. The children were observed being dropped off by their parents, eating breakfast, singing and beign read to in their morning circle time, learning about the differences between fiction and non-fiction and planting flower seeds. If you have any questions or concerns, please feel free to contact me at Thank you for your cooperation during this inspection.

Standard #: 22VAC40-185-140-A
Description: Based on record review, the center did not obtain documentation of a physical exam for one child within the first 30 days of enrollment. Evidence: Child #1 first date of enrollment was 1/2/2018 and their file contained a blank physical exam form.

Plan of Correction: I've already sent the parents an email asking for this form.

Standard #: 22VAC40-185-140-B
Description: Based on record review, a physical exam that was completed prior to a child's first date of attendance was not dated within 12 months prior to attendance for a child that was 3 years of age at the time of enrollment. Evidence: Child #3 was three years of age on their first date of enrollment (6/27/2016) and the physical that was provided was dated 4/14/2014.

Plan of Correction: I will communicate in person and via email to request this information.

Standard #: 22VAC40-185-160-A
Description: Based on record review, the center did not obtain documentation of a negative tuberculosis (TB) screening for one staff member within the first 21 days of employment. Evidence: Staff #4 date of hire was 11/27/2018 and their file did not contain documentation of a TB screening.

Plan of Correction: We will get that completed before the end of the week.

Standard #: 22VAC40-185-160-C
Description: Based on record review, the center did not obtain documentation of a follow-up tuberculosis (TB) screening every two years from the date of the initial screening. Evidence: Staff #3 most recent TB screening is dated 1/3/2016.

Plan of Correction: They can get this done within the week.

Standard #: 22VAC40-185-60-A
Description: Based on record review, children's records did not contain all required information. Evidence: Child #1 and Child #2 files did not contain addresses for both emergency contacts. Child #3 file did not contain an address for their first emergency contact and did not contain a second emergency contact. Child #5 file did not contain any emergency contacts.

Plan of Correction: We will notify all of the families regarding the requirements for their child's file again.

Standard #: 22VAC40-185-70-A
Description: Based on record review, staff records did not contain all required information. Evidence: Staff #2 and Staff #5 file did not contain documentation of two reference checks.

Plan of Correction: We will complete these by the end of the week.

Standard #: 22VAC40-185-280-B
Description: Based on observation, hazardous substances were not kept in a locked place that prevents access by children. Evidence: 1. There is a bottle of hand sanitizer that is labeled "Keep out of reach of children" located on a low shelf accessible to children in the Pre-K2 B classroom. 2. There is a staff members purse with personal belongings in the bottom of an open shelf in the Pre-K2 A classroom. Over-the-counter medication was observed in the staff members purse.

Plan of Correction: The staff member in Pre-K2 A will be written up and we will address the hand sanitizer with all the staff at our next staff meeting.

Standard #: 22VAC40-185-350-E-4
Description: Based on observation and interview, the ratio of 1 staff member to every 10 children was not followed in the Pre-K2 B classroom. Evidence: At approximately 11:15am 1 staff member was observed working alone with 15 children. 6 of the children were lined up with their coats and backpacks waiting to leave for Kindergarten. The lead teacher stated that she was waiting for another teach to come and take those children to the public schools.

Plan of Correction: We will review staff scheduling.

Standard #: 22VAC40-185-500-B
Description: Based on observation, there is not a non-absorbent changing mat in three classrooms. Evidence: There are several tears in the diaper changing mats that are located in Infant A, Infant B and Toddler B, which are making the surfaces absorbent.

Plan of Correction: I can order new ones today.

Standard #: 22VAC40-185-510-A
Description: Based on record review and observation, medication was kept on site without a written medication authorization to administer. Evidence: Child #6 had an emergency medication kept at the center. There is no medication authorization to administer the medication from the parents.

Plan of Correction: It won't be an issue getting this form from the parents.

Standard #: 22VAC40-185-520-A
Description: Based on observation, other-the-counter skin products were kept beyond their expiration date. Evidence: There was an unidentifiable over-the-counter sunscreen located in the Intermediate B classroom that expired 2/2017.

Plan of Correction: We haven't used sunscreen yet this year. We can throw this away.

Standard #: 63.2-1720.1-B-3
Description: Based on record review, the center allowed staff to continue employment and supervise children without obtaining an out-of-state central registry check from outside of the Commonwealth of Virginia. Evidence: Staff #1 completed a sworn disclosure statement on 1/12/2018 that confirmed that the staff member had lived in the state of Florida within the last five years. Center management did not submit the required out-of-state central registry check.

Plan of Correction: I can get this done by next week.


A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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