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Butterfly House
3800 & 3810 Butterfly Lane
Alexandria, VA 22304
(703) 461-1786

Current Inspector: Kimberly Sawyer (571) 835-0599

Inspection Date: April 10, 2018

Complaint Related: No

Areas Reviewed:
22VAC40-185 ADMINISTRATION.
22VAC40-185 STAFF QUALIFICATIONS AND TRAINING.
22VAC40-185 PHYSICAL PLANT.
22VAC40-185 STAFFING AND SUPERVISION.
22VAC40-185 PROGRAMS.
22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.
22VAC40-185 SPECIAL SERVICES.
22VAC40-80 THE LICENSE.
22VAC40-80 THE LICENSING PROCESS.
63.2 General Provisions.
63.2 Child Abuse and Neglect
63.2 Licensure and Registration Procedures
63.2 Facilities and Programs..
22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:
Consultation was given on the new background requirements for finger printing, a revised Sworn Statement (SDS) for new staff hired after 7/1/2017 and requesting out-of-state Central Registry checks for staff who have lived outside of Virginia within the last five years. The model SDS form is online at VA DSS as well as a link to the Adam Walsh site to assist with out-of-state central registry forms. VA DSS will be paying for initial child care finger print checks until 9/30/2018. Each facility must establish a point of contact with VA DSS. All questions regarding facility codes should be directed to OBI at 804-726-7884. Eligibility letters will be sent out by e-mail and staff may not be hired until the completed letter is received. Please read, review, and respond to all correspondences regarding the fingerprint roll out. Discussed with center management maintaining up to date background checks for all employees.

Comments:
An unannounced renewal inspection was conducted from 10:10 am-1:40pm. The inspection was followed up on 4/17/18 to review staff documents. 43 children were in care of 13 staff members. Children were observed during playing outside, using the bathroom, eating lunch and taking naps. The center had a variety of toys, manipulatives and art supplies for the children to use. A selection of staff and children records, emergency drill records, staff training records were reviewed. There were no medications on site. Areas of non-compliance are identified in the violation notice. Please contact me if you have any questions at mahrukh.aziz@dss.virginia.gov or 571-835-4718.

Violations:
Standard #: 22VAC40-185-160-A
Description: Based on record review, center did not obtain a negative Tuberculosis (TB) screening for staff within 21 days of hire. Evidence: 1. Staff # 2 was hired on 1/30/18. 2. There was no documentation of a negative TB screening in Staff # 2's record.

Plan of Correction: We will obtain the TB test before she returns to work.

Standard #: 22VAC40-185-70-A
Description: Based on record review, center did not maintain a complete record for staff. Evidence: 1. Staff # 2 was hired on 1/30/18. 2. Center did not obtain two references for Staff # 2 before hire date. 3. Center did not complete orientation training with Staff # 2 by the end of the first week of employment. 4. Staff # 2's employment application was not available to review in her record.

Plan of Correction: We will not be using the staff person until all required documents are obtained.

Standard #: 22VAC40-191-60-B
Description: Based on record review, an employee of the center did not complete the Sworn Disclosure Statement (SDS) prior to first day of employment. Evidence: 1. Staff # 2 was hired on 1/30/18. 2. Staff # 2 did not complete an SDS prior to first day of employment.

Plan of Correction: We will have the staff complete the form before she returns to work.

Standard #: 22VAC40-191-60-C-1
Description: Based on record review and staff interview, center did not obtain the original criminal record check (CRC) for an employee within 30 days of employment. Evidence: 1. Staff # 4 was hired on 11/8/17. Staff # 4's CRC was mailed and the results were not available during the last inspection as it had not been 30 days from when the CRC was mailed. 2. Staff # 4's CRC was not available during this inspection. Center management has stated that they have tried to inquire about the results but they were not successful in getting any answers. 3. There is no documentation to show that a follow up was conducted. 4. Staff # 4' CRC was not available for review during this inspection and was not obtained before fingerprinting went into effect.

Plan of Correction: We have obtained fingerprinting results recently.

Standard #: 22VAC40-191-60-C-2
Description: Based on record review and staff interview, center did not obtain a central registry search for an employee within 30 days of employment. Evidence: 1. Staff # 2 was hired on 1/30/18. Center did not obtain a central registry for Staff # 2 within 30 days of employment. 3. Staff # 1 and # 6 stated that Staff # 2 was hired through an agency as a substitute. Staff # 1 and # 6 stated that they thought the background checks acquired by the agency would meet the requirements for licensing purposes, and did not pursue getting the background checks for Staff # 2 as required by licensing regulations. 4. Staff # 8 was hired on 9/1/17. The center did not obtain a central registry search for Staff # 7 within 30 days of employment. 5. Staff # 9 was hired on 8/1/07. The center did not have the central registry search for Staff # 9 available during the inspection. 6. Staff # 10 was hired on 2/1/13. The center did not have the central registry search for Staff # 10 available during the inspection.

Plan of Correction: Central registry forms have been mailed out.

Standard #: 63.2-1720.1-B-2
Description: Based on record review, Center did not obtain fingerprinting for new staff. Evidence: 1. Staff # 2 was hired on 1/30/18. 2. Center did not obtain fingerprinting results for Staff # 2 before employment. 3. Staff # 1 and # 6 stated that Staff # 2 was hired through a nanny agency as a substitute. Staff # 1 and # 6 stated that they thought the background checks acquired by the nanny agency would meet the requirements for licensing purposes, and did not pursue getting fingerprinting results for Staff # 2.

Plan of Correction: We will get the fingerprinting results before this staff returns to work.

Standard #: 63.2-1720.1-B-3
Description: Based on record review, center did not obtain the results of a out of state central registry for employees. Evidence: 1. Staff # 1's records indicated that she has resided outside of Virginia within the last 5 years. An request for an out of state central registry was not sent out for Staff # 1. Staff # 1 was hired on 7/17/17. 2. Staff # 2's record indicated that she has resided outside of Virginia within the last 5 years. Staff # 2 was hired on 1/30/18. The center did mail a request for an out of state registry search for Staff # 2. 3. Staff # 3's record indicated that she has resided outside of Virginia within the last 5 years. Staff # 3 was hired on 7/1/14. The center did not obtain an out of state central registry search for Staff # 3. 4. Staff # 5's record indicated that she has resided outside of Virginia within the last 5 years. Staff # 5 was hired on 10/7/13. After being cited for not having Staff # 5's out of state central registry during the previous inspection, center has still not obtained the out of state central registry for Staff # 5. 5. Staff # 7's record indicated that she has resided outside of Virginia within the last 5 years. Staff # 6 was hired on 6/11/01. An out of state central registry was not obtained for Staff # 6 by the center. 6. Staff # 8's record indicated that she has resided outside of Virginia within the last 5 years. Staff # 7 was hired on 9/1/07. An out of state central registry was not obtained for Staff # 6 by the center.

Plan of Correction: All out of state searches have been mailed.

Disclaimer:

A compliance history is in no way a rating for a facility.

The online compliance history includes only information after July 1, 2003. In addition, the online compliance history includes information regarding adverse actions that may be the subject of a pending appeal. An adverse action is not final until a provider has exhausted or waived all due process rights. For compliance history prior to July 1, 2003, or information regarding the status of pending adverse actions, please contact the Licensing Inspector listed in the facility's information. The Virginia Department of Social Services (VDSS) is not responsible for any errors in or omissions from the compliance history information.

Virginia Quality is a voluntary quality rating and improvement system for early care and education facilities serving children ages birth through pre-K. To find programs participating in Virginia Quality, click here.

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