VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Wee Care Christian Learning Center, LLC
16151 Trainham Road
Beaverdam, VA 23015
(804) 449-2411

Current Inspector: Florence Martus (804) 389-0157

Inspection Date: Aug. 16, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

n/a

Comments:

An unannounced monitoring inspection was conducted on Friday, August 16, 2019 to determine the center's compliance with licensing standards. The inspector arrived at the center at 10:10am and concluded the inspection at approximately 11:50am. The census for today's inspection consisted of 7 children in the care of 4 staff. Upon the inspector's arrival, the children were observed during a coloring activity. The theme of the week was "Superheros." The classroom walls are decorated with the children's arts and crafts. The staff were observed having positive interactions with the children. The children were observed playing outside, taking bathroom breaks, and later preparing for lunch. The center is equipped with age and stage appropriate materials. The center had the following posted: license, daily schedule, emergency numbers, evacuation maps, snack menu, and various parent information. The playground was inspected. The first aid-kit and non-emergency supplies were inspected and found complete. There are three MAT certified staff on site, but no medications at this time. During the inspection, five children's records and five staff's records were reviewed. Please complete the 'plan of correction' and 'date to be corrected' for each violation cited on the violation notice and return it to me within 5 business days from the date of receipt. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1) steps to correct the noncompliance with the standards, 2) measures to prevent the noncompliance from occurring again, and 3) person(s) responsible for implementing each step and/or monitoring any preventative measure(s). If you have any questions about this inspection, contact the licensing inspector, Florence Martus, at (804) 662-9772.

Violations:

Standard #:	22VAC40-185-130-A
Description:	Based on a review of five children's records on 08/16/2019, the center did not obtain documentation that one child had received the immunizations required by the State Board of Health before the child attended the center. Evidence: 1) The record for Child #3 (date of attendance: 06/25/2019) contains documentation of immunizations from when the child was 16 months old. Child #3 was 5 years old at the time of enrollment and there is no documentations beyond 16 months of age. The center shall obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center.
Plan of Correction:	Per the Center: "The parent will be notified to turn in an up to date physical and immunization within 2 weeks. Director will better review new enrollment files using a checklist. [director] is responsible."
Standard #:	22VAC40-185-140-A
Description:	Based on a review of five children's records on 08/16/2019, the center did not ensure one child had a physical examination by or under the direction of a physician before the child's attendance or within one month after attendance. Evidence: 1) The record for Child #3 (date of attendance: 06/25/2019) did not contain a physical examination report.
Plan of Correction:	Per the Center: "The parent will be notified to turn in an up to date physical and immunization within 2 weeks. Director will better review new enrollment files using a checklist. [director] is responsible."
Standard #:	22VAC40-185-160-C
Description:	Based on a review of five staff records on 08/16/2019,the center did not ensure that one staff resubmit tuberculosis (TB) test results at least every two years. Evidence: 1) The TB test results in the record for Staff #5, hired on 07/28/2009, were dated 03/08/2017 and expired on 03/08/2019. Each staff member shall resubmit TB test results every two years from the date of the first initial screening or testing, or more frequently as if recommended by a licensed physician or the local health department.
Plan of Correction:	Per the Center: "Staff will call to make appt for TB test today. A checklist is used but will better enforced to ensure proper staff files. [director] is responsible."
Standard #:	22VAC40-185-60-A
Description:	Based on a review of five children's records on 08/16/2019, the center did not ensure that one child's record contained the required information. Evidence: 1) The record for Child #1 (date of attendance: 07/22/2019) did not contain the address for the second emergency contact listed. Each child record shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction:	Per the Center: "The parent will be asked to provide the address for the second emergency contact by the end of business today. Director will better review new enrollment filed using a checklist. [director] is responsible."
Standard #:	22VAC40-185-70-A
Description:	Based on a review of five staff records on 08/16/2019, the center did not ensure that one staff's record contained the required information. Evidence: 1) The record for Staff #1, hired on 04/15/2019, did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment.
Plan of Correction:	Per the Center: "The director will acquire 2 references for the staff member. A checklist is used but will be better enforced to ensure complete paperwork for staff. [director] is responsible."
Standard #:	22VAC40-185-550-D
Description:	Based on a review of documentation and observation on 08/16/2019, the center did not ensure a practice evacuation drill was conducted monthly. Evidence: 1) The last documented evacuation drill was dated 04/15/2019. 2) The licensing inspector did not observe documentation that a practice evacuation drill was conducted in May 2019, June 2019, and July 2019.
Plan of Correction:	Per the Center: "Emergency drill reports will be posted for all staff to see. Dates will be preplanned to ensure they are completed. [director] is responsible."