VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Pittsylvania County Community Action- Joseph L. Galloway
514 North Main Street
Chatham, VA 24531
(434) 432-8911

Current Inspector: Tara K Martin (804) 588-2371

Inspection Date: Aug. 27, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES.

Comments:

An unannounced monitoring inspection was completed on 08/27/2019. There were 37 children, ages 3 years-4 years, and 6 staff members present during the inspection. The inspector reviewed 5 children?s records and the onsite staff record requirement for 6 staff during the on-site inspection. The complete staff records will be reviewed at the corporate office on a later date. The staff stated that medication is currently not being administered. Children were observed in the following activities: during free choice/center play, during learning time, in large motor play outside, having lunch and going down for rest time. Proper hand washing and table sensitization was also observed during the inspection. The inspector reviewed the emergency preparedness plan and emergency supplies during the inspection. The inspector discussed children?s records with the staff. The inspector reminded the staff of the upcoming expiration of the annual fire inspection. The inspector arrived for the on-site inspection at 10:45 a.m. and departed at 2:00 p.m. If you have any questions, please contact Becky Forestier at 540-309-2835.

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on record review and discussion, the facility failed to ensure that the separate record for each child enrolled shall contain all of the elements as required by the standards. Evidence: 1. The record for Child #1 did not contain the health information as required by 22VAC40-185-130. 2. The record for Child #2 did not contain the name of any additional programs or schools that the child is concurrently attending. 3. The record for Child #3 did not contain the first date of attendance. 4. The record for Child #4 did not contain the name, address and phone number of two designated people to call in an emergency if a parent cannot be reached (the address for the second designated person was incomplete) and the first date of attendance. 5. The record for Child #5 did not contain the following information: when applicable, a work phone number of each parent who has custody (both parents were listed and employers were also listed, work phone numbers were not provided), name and phone number of child's physician, allergies and intolerance to food, medication, or any other substances, and actions to take in an emergency situation, and the first date of attendance.
Plan of Correction:	The missing information will be obtained.
Standard #:	22VAC40-185-70-A
Description:	Based on document review and interviews with staff, the facility failed to ensure that the required on-site staff record elements requirements shall be maintained at the center. Evidence: Staff #6 verified that there was no documentation of a name, address and telephone of a person to be notified in an emergency for Staff #6 maintain at the center.
Plan of Correction:	The information will be obtained.
Standard #:	22VAC40-185-380-A
Description:	Based on observations and discussion, the facility failed to ensure that there shall be a posted daily schedule that allows for flexibility as children's needs require. Evidence: There was not a daily schedule posted in any classroom of the facility.
Plan of Correction:	The schedules will be posted.
Standard #:	22VAC40-185-540-E
Description:	Based on observations and discussion with the staff, the facility failed to ensure that the required nonmedical emergency supplies, on working battery-operated radio, are maintained on-site. Evidence: There was not a working battery-operated radio on-site during the 08/27/2019.
Plan of Correction:	Batteries will be placed in the radios.