VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Mae's Learning Academy
712 West Broadway
Hopewell, VA 23860
(804) 704-4523

Current Inspector: Sharon Curlee (804) 840-8312

Inspection Date: Oct. 3, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 ADMINISTRATION. 8VAC20-780 STAFF QUALIFICATIONS AND TRAINING. 8VAC20-780 PHYSICAL PLANT. 8VAC20-780 STAFFING AND SUPERVISION. 8VAC20-780 PROGRAMS. 8VAC20-820 THE LICENSE. 8VAC20-820 THE LICENSING PROCESS. 8VAC20-820 SANCTIONS. 8VAC20-820 HEARINGS PROCEDURES. 8VAC20-770 BACKGROUND CHECKS 22.1 EARLY CHILDHOOD CARE AND EDUCATION

Comments:

An unannounced follow-up monitoring inspection was conducted today, October 3. 2022. Violations previously cited were checked for compliance. Most but not all standards were reviewed during today's inspection. The licensing inspector was on site from approximately 10:30 am to 2:00 pm. The Director assisted with the inspection. There were 30 children present, ranging in ages from two months to five years, with six staff supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, and nutrition. Children were observed making Halloween crafts and having lunch. Staff interacted with children in a positive manner. A total of two child records and six staff records were reviewed. The inspector interacted with staff and children in care. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program. If you have questions regarding this inspection, please contact the licensing inspector. Sharon Curlee, Licensing Inspector Office of Child Care Health and Safety Division of Early Childhood Care and Education 804-840-8312 Sharon.curlee@doe.virginia.gov

Violations:

Standard #:	8VAC20-770-60-C-2
Description:	Based on review of six staff records and interview, the center did not obtain the results of the central registry report within 30 days of employment. Evidence: 1) The record of staff #5, employed 07/13/2022, did not contain documentation of the results of the central registry report. 2) The director had documented where she had called the agency to check the status of the central registry check on August 15, 2022. The director stated she did not follow up after that date.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-160-A
Description:	Based on review of six staff records, the center did not obtain documentation of a negative tuberculosis screening at the time of employment and that had been completed within the last 30 calendar days of the date of employment. Evidence: 1. The record of staff #1, employed 11/22/2021, contained documentation of a tuberculosis screening dated 02/18/2022, exceeding the date of employment. 2. The record of staff #3, employed 05/24/2022, contained documentation of a tuberculosis screening dated 08/16/2021, exceeding 30 calendar days prior to employment. 3. The record of staff #4, employed 04/27/2022, contained documentation of a tuberculosis screening dated 10/03/2021, exceeding 30 calendar days prior to employment. 4. The record of staff #5, employed 07/13/2022, contained documentation of a tuberculosis screening dated 07/14/2022, exceeding the date of employment.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-70
Description:	Based on review of six staff records and interview, the center did not obtain documentation that two or more references as to character and reputation as well as competency were checked before employment. Evidence: 1. The record of staff #1 (employed 11/22/2021), staff #2 (employed 12/07/2021), staff #3 (employed 05/24/2022), staff #4 (employed 04/27/2022), staff #5 (employed 7/13/2022 and staff #6 (employed 12/09/2021) did not contain documentation of two references for each staff. 2. The director stated she had called the references however she did not document the calls.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-270-A
Description:	Based on observation, the center did not ensure areas and equipment, inside and outside, were maintained in a safe, clean and operable condition. Evidence: 1. The wood paneling on the wall in the Infant room was splintered and cracked from where an adjoining half wall had been removed. The splintered area created jagged edges that could snag the skin of a child. The area also had three screws that protruded from the wall within reach of the children in care. 2. The wood railing along the platform of the clubhouse climber/slide, approximately two feet from the ground, was not securely attached to the frame causing it to fall on one end.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-D
Description:	Based on review of staff records, observation and interview, the center did not in each grouping of children at least one staff member who meets the qualifications of a program leader or director that is regularly present. Evidence: 1. The record of staff #1, identified as the program leader in the two year old classroom did not contain documentation of the education or training to qualify as a program leader. The director stated staff #1 did not have program leader qualifications. Staff #1 was observed working alone in the two year old classroom. 2. The record of staff #2, identified as the program leader in the pre-k classroom did not contain documentation of the education or training to qualify as a program leader. The director stated staff #2 did not have program leader qualifications. Staff #2 was observed working alone in the pre-k classroom. 3. The toddler classroom was being supervised by staff #4 and staff #5. Both were identified by the director as assistants. The director stated she did not have a qualified program leader for the classroom. 4. The record of staff #6, identified as the program leader in the Infant classroom did not contain documentation of the education or training to qualify as a program leader. The director stated staff #6 did not have program leader qualifications. Staff #6 was observed working alone in the Infant classroom.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-340-F
Description:	Based on observation and interview, the center did not ensure children under 10 years of age were always within actual sight and sound supervision. Evidence: 1. Upon the inspector?s arrival at approximately 10:33 am, the inspector and director entered two classrooms to collect information as to the number of children in care and the names of staff present. After exiting the second classroom, the inspector observed Child #1 (2 years old) and Child #2 (4 years old) sitting alone in the director?s office. 2. The director stated the children were in the office calming down while she made copies. The director said she left the office to open the door when the inspector was banging at the door. The children were unsupervised for approximately seven minutes.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	8VAC20-780-350-B-1
Description:	Based on observation and interview, the center did not maintain a staff to children ratio of 1:4 for infants, children birth up to 16 months. Evidence: Staff #6 was observed alone in the infant classroom with seven infants.
Plan of Correction:	Not available online. Contact Inspector for more information.