VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Meet Up, LLC DBA Our Kids Can
3706 Winchester Drive
Suite 200
Portsmouth, VA 23707
(757) 956-6586

Current Inspector: Heather Harrell (757) 334-4329

Inspection Date: May 12, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-780 Administration. 8VAC20-780 Staff Qualifications and Training. 8VAC20-780 Physical Plant. 8VAC20-780 Staffing and Supervision. 8VAC20-780 Programs. 8VAC20-780 Special Care Provisions and Emergencies. 8VAC20-780 Special Services. 8VAC20-770 Background Checks (8VAC20-770) 22.1 Background Checks Code, Carbon Monoxide

Technical Assistance:

The following areas were discussed with the center owner during the inspection: 8 VAC 20-780-520 (Over-the-counter skin products) and 8 VAC 20-780-560 (Nutrition and food services).

Comments:

A 60 day monitoring inspection was conducted on 5/12/22 from 11:00am until 1:55pm. At the time of the inspection, there were 17 children in care with 6 staff present. A sample of 5 children's records and 5 staff records were reviewed. Children were observed engaging in age appropriate learning activities, free play and eating lunch. Infant feeding, diapering procedures and restroom and handwashing procedures were also observed. First aid and emergency supplies, transportation, documentation of emergency practice drills, the emergency preparedness plan, children's injury reports and required center postings were reviewed. Information gathered during the inspection determined non-compliance with applicable standards or law. Violations are listed on the violation notice issued to the center and were discussed with the center owner during the exit interview.

Violations:

Standard #:	8VAC20-780-130-A
Description:	Based on record review and interview, the center did not ensure that documentation that each child has received the immunizations required by the State Board of Health is obtained before the child can attend the center. Evidence: 1. The records for child 1 (date of enrollment: 5/2/22) and child 2 (date of enrollment: 4/4/22) do not contain documentation of immunizations. 2. The center director confirmed that the records for child 1 and child 2 are lacking documentation of immunizations.
Plan of Correction:	The center responded with the following: The parents of child 1 and child 2 were contacted during the inspection and copies of their immunization records were requested. Going forward, center management will ensure that each child's immunization record is obtain by their first day of attendance at the center.
Standard #:	8VAC20-780-140-A
Description:	Based on record review and interview, the center did not ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within one month after attendance. Evidence: 1. The record for child 2 (date of enrollment: 4/4/22) does not contain documentation of a physical examination. 2. The center owner confirmed that the record for child 2 is lacking documentation of a physical examination.
Plan of Correction:	The center responded with the following: The parent of child 2 was contacted during the inspection and a copy of the child's most recent physical was requested. Going foward, the center will ensure that documentation of physicals are obtained within the required timeframe.
Standard #:	8VAC20-780-70
Description:	Based on record review and interview, the center did not ensure that staff records contain all the required information. Evidence: 1. The records for staff 1 (date of hire: 3/7/22), staff 2 (date of hire: 4/4/22), staff 3 (date of hire: 4/4/22), staff 4 (date of hire: 2/28/22) and staff 5 (date of hire: 4/4/22) do not contain the name, address and telephone number of a person to be notified in an emergency or documentation that two or more references as to character and reputation as well as competency were checked before employment or volunteering. 2. The center owner confirmed that the records for staff 1, staff 2, staff 3, staff 4 and staff 5 are lacking an emergency contact and documentation of two reference checks.
Plan of Correction:	The center responded with the following: Emergency contact information for each staff will be obtained and placed in staff records. The reference checks for each staff were conducted before hire but not documented in the staff records. The reference checks will be documented and placed in each staff's record.