VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Williamsburg Montessori School
4200 Longhill Road
Williamsburg, VA 23188
(757) 565-0977

Current Inspector: Cassie Anderson-Leichty (757) 409-4668

Inspection Date: Dec. 5, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

Clear documentation for staff qualifications was reviewed

Comments:

An Unannounced Monitoring Inspection was conducted on December 5, 2019 from approximately 8:50 am until 1:00 pm. Upon entrance there were 67 children and 10 staff present with the children. Additional administrative staff were on site. The children were observed playing outside, eating snack and working with puzzles and blocks. The sample size of records reviewed included 7 children's records and 4 staff records. Seven medications were reviewed. The resilient surfacing for the playground was not measured due to inclement weather. Areas of noncompliance are noted on the violation notice. The results of the inspection were reviewed with the Program Director during the exit interview. Please contact the Licensing Inspector, Christine Mahan with any questions (757) 404-0568.

Violations:

Standard #:	22VAC40-185-70-A
Description:	Based on review of 4 staff records and staff interviews, the licensee did not ensure that each staff record had all required information. Evidence: The following records were missing the information as listed below and confirmed by center director. 1) The record for staff #3 did not include the signature of the person who called the references for staff #3. 2) The record for staff #1 did not include documentation of 2 or more references conducted prior to employment. 3) The record for staff #1 did not include the written information to demonstrate the individual possesses the education required by the job position.
Plan of Correction:	The Center Director will get the information and place it in the records.
Standard #:	22VAC40-185-240-A
Description:	Based on review of 4 staff records and staff interviews, the licensee did not ensure that all staff receive the required orientation training by the end of their first day of assuming job responsibilities. Evidence: The record for staff #2, date of hire 8-26-2019 did not include documentation of training, as verbally confirmed by the Center Director.
Plan of Correction:	The Center Director will collect the orientation sign off sheet today and place in file today.
Standard #:	22VAC40-185-240-C
Description:	Based on review of 4 staff records and staff interviews, the licensee did not ensure that Program Directors and staff who work directly with children shall annually attend 16 hours of staff development activities that shall be related to child safety and development and the function of the center. Evidence: The record for staff #1 did not include documentation of 16 hours (3 documented hours only available for review). Center Director confirmed documentation.
Plan of Correction:	The Center Director print off certificates of training to complete the 13 additional hours.
Standard #:	22VAC40-185-260-A
Description:	Based on documentation review and staff interviews, the licensee did not ensure the center obtained annual fire inspection report from the appropriate fire official having jurisdiction. Evidence: The most recent fire inspection available for review was dated 6-29-2018.
Plan of Correction:	The Center Director has one scheduled for tomorrow at 10:00 am.
Standard #:	22VAC40-185-270-A
Description:	Based on observation and staff interviews, the licensee did not ensure that areas and equipment of the center, inside and outside, shall be maintained in a clean, safe and operable condition. Unsafe conditions shall include, but not be limited to, splintered, cracked or otherwise deteriorating wood; chipped or peeling paint; visible cracks, bending or warping, rusting or breakage of any equipment; head entrapment hazards; and protruding nails, bolts or other components that could entangle clothing or snag skin. Evidence: On the Toddler porch there was a small jumping pad that had a rip between 20 and 24 inches long.
Plan of Correction:	The Center Director will remove it today.
Standard #:	22VAC40-185-280-B
Description:	Based on observation and staff interviews, the licensee did not ensure that hazardous substances such as cleaning materials, insecticides, and pesticides shall be kept in a locked place using a safe locking method that prevents access by children. If a key is used, the key shall not be accessible to the children. Evidence: In the following rooms hazardous chemicals were observed stored in an unlocked place and were labeled "keep out of reach of children" and at least one of the other statements "caution", "flammable" and "danger". 1) In the Welcome Room there was can of disinfectant spray stored in an unlocked cabinet above the toilet. 2) In Children's House #1 there was a container of disinfectant wipes sitting on the counter near food and in the unlocked kitchen under the cabinet there was a a container of bug spray, coil cleaner, bleach, dish detergent and near the sink there was a container of cleaner. 3) In Children's House #2 there was a can of spray paint on an open shelf.
Plan of Correction:	The Center Director will ensure all chemicals will be locked today.
Standard #:	22VAC40-185-330-B
Description:	Based on observation, staff interviews and measurements, the licensee did not ensure that where playground equipment is provided, resilient surfacing shall comply with minimum safety standards and shall be under equipment with moving parts or climbing apparatus to create a fall zone free of hazardous obstacles. Fall zones are defined as the area underneath and surrounding equipment that requires a resilient surface. A fall zone shall encompass sufficient area to include the child's trajectory in the event of a fall while the equipment is in use. Falls zones shall not include barriers for resilient surfacing. Evidence: The following pieces of equipment were observed on the Toddler playground and there was insufficient fall zone. 1) The green and brown slide only had between 3 and 4 feet of fall zone as it was placed between 2 trees. 2) The green slide with the yellow swing had only between 2 and 3 feet of fall zone as it placed next to a tree. 3) The blue slide had between 3 and 4 feet of fall zone as a landscape timber was in front of the slide chute. 4) There was plastic blue single slide placed directly on the concrete porch of the Toddler room. A minimum of 6 inches of resilient surfacing is required and a minimum of 6 feet of fall zone is required.
Plan of Correction:	The Center Director will remove the front porch slide today. The other playground slides will be reoriented to meet the fall zone.