VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA School-Age Child Care @ Granby Elementary
7101 Newport Avenue
Norfolk, VA 23510
(757) 622-9622

Current Inspector: Emily Walsh (757) 404-2575

Inspection Date: Nov. 4, 2019 and Nov. 5, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Comments:

An unannounced renewal inspection was conducted on 11/04/2019 from 4:45 pm - 5:51 pm. At the time of entrance there were 23 school age children in care with two staff. Children were observed during late afternoon program time which included table games and coloring pictures. Records were reviewed for eight children in care. Medication and emergency supplies was additionally reviewed. Staff records were reviewed on 11/05/2019 at the Blocker Family YMCA. Five violations were observed in one part of the CDC standards and background check requirements. These violations are listed on the violation notice.

Violations:

Standard #:	22VAC40-185-130-C
Description:	Based on record review, the center failed to obtain documentation of additional immunizations once between each child's fourth and sixth birthdays. Evidence: 1. The most recent immunizations on file for child 4 were administered on 01/07/2013. a. Child 4 lacks documentation of required immunizations that are administered once between age four and six years. b. Child 4 is over the age of six years and was in care during the inspection.
Plan of Correction:	The Site Director is responsible for ensuring childcare records as up to date and on file at the site location. Site Director contacted parent of child #4 to obtain required immunization records on 11/5/2019.
Standard #:	22VAC40-185-60-A
Description:	Based on record review, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. The enrollment record for child 1 lacked documentation of the work phone number and place of employment for one parent. 2. The enrollment record for child 2 lacked documentation of the work phone number for one parent. 3. The enrollment record for child 3 lacked documentation for a second emergency contact.
Plan of Correction:	The Site Director spoke up with child #2 parent on 11/04 to receive place of employment and parent wrote employment on child #2's application. The Site Director spoke up with child #3 parent on 11/04 to receive emergency contact information and parent wrote it in on the child's application. Moving forward, Site Director will review child care records prior to start date and contact parent to receive missing information before child attends program.
Standard #:	22VAC40-185-70-A
Description:	Based on record review, the center failed to ensure that staff records contain all of the required elements. Evidence: 1. The record for staff 1 lacked documentation of a second reference check. 2. The record for staff 2 lacked documentation of two reference checks. Additionally, documentation of program leader qualifications was not available. a. Staff 2 is listed as a program leader in the employment file. 3. The record for staff 3 lacked documentation of a second reference check. Additionally, documentation of program leader qualifications was not available. a. Staff 3 is listed as a program leader in the employment file.
Plan of Correction:	The Program Director and Childcare Administrator will review all staff records prior to working on the floor. If a staff is rehired or transferred from another department or Family Center, their staff records must be reviewed prior to their rehire date. Any documents sent via email will be printed within 24 hours and placed in the staff members file. In addition, Program Director and Child Care Administrator, prior to staff member working on the floor, will verify Program Leader credentials. Documentation must show that he or she has valid qualifications to meet Program Leader qualifications. Program Director contacted placed references and supporting documentation in Staff #1, #2 and #3 files on 11/8/2019.
Standard #:	22VAC40-191-60-C-2
Description:	Based on record review, the center failed to obtain a central registry finding within 30 days of employment for staff. Evidence: 1. There is no central registry finding on file for staff 3. a. Staff 3 has a hire date of 09/03/2019.
Plan of Correction:	Program Director emailed Central Registry to inquire about results for Staff 3. Email was sent on 11/7/2019, requesting the results sent on 9/30/2019. In addition, the Program Director and Childcare Administrator will conduct staff records audits quarterly that will include auditing for the required documentation. The program administrator and director(s) will be responsible for these actions.
Standard #:	63.2(17)-1721.1-B-3
Description:	Based on record review, the center failed to obtain a search of the central registry maintained by any other state in which the individual has resided in the preceding five years for any founded complaint of child abuse or neglect against him. Evidence: 1. There is no out-of-state central registry check on file for staff 4. a. Staff 4 indicated a residence in the State of Texas within the past five years.
Plan of Correction:	Program Director obtained State of Texas Results for Staff 3 on 11/8/19. Results will be submitted and filed in staff #3's records. In addition, the Program Director and Childcare Administrator will review staff records prior to staff member working on the floor and conduct staff records audits quarterly that will include auditing for the required documentation. The program administrator and director(s) will be responsible for these actions.