VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Williams School Extended Day Program
419 Colonial Avenue
Norfolk, VA 23507
(757) 627-1383

Current Inspector: Rene Old (757) 404-1784

Inspection Date: Dec. 9, 2019

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

The following standards were reviewed: *Standard 340.A - Sight/sound supervision of children; *Standard 280.B - Storage of hazardous chemicals in shared space with the school; *Standard 430.K - Individual space for children's belongings when on the playground; *Standard 550.D - Two shelter practice drills annually

Comments:

An unannounced monitoring inspection was conducted on 12/09/2019 from 3:05 pm - 6:05 pm. At the time of entrance there were 37 school age children in care with four teaching staff and the program director. Children were observed during outdoor play. Transition from the playground to the school age classroom and afternoon snack was additionally observed. Records were reviewed for two staff, one new board member and six children in care. The violations are listed on the violation notice and were reviewed with the program director at the conclusion of the inspection.

Violations:

Standard #:	22VAC40-185-160-A
Description:	Based on record review, the center failed to ensure that staff TB screenings shall be obtained within 21 days of employment. Evidence: 1. The TB screening for for staff 1 was conducted after 21 days of employment. a. Staff 1 has a hire date of 08/26/2019 and the TB screening on file was completed on 10/07/2019.
Plan of Correction:	Staff members will be screened for TB prior to working in the extended day program.
Standard #:	22VAC40-185-70-A
Description:	Based on record review and interview, the center failed to ensure that staff records contain of the required elements. Evidence: 1. The employment record for staff 1 lacked documentation of orientation training required by the job position. 2. The employment record for staff 1 lacked documentation of the first date of employment. 3. Administrative staff confirmed that orientation training and hire date had not been documented for staff 1.
Plan of Correction:	Documentation will be provided for all staff members stating the standards that were reviewed and signed and dated by the Director and the staff members. Date of hire will be clearly added to staff folders.
Standard #:	22VAC40-185-510-C
Description:	Based on medication review, the center failed to ensure that procedures for giving medication include written authorization from the child's parent. Evidence: 1. One prescription medication, for emergency use, lacked written authorization from the parent for administration. a. Written authorization from the child's physician was on file. 2. Administrative staff verified that the parent had not signed the medication authorizaton form for this medication.
Plan of Correction:	The parent is coming in to sign the form. Going forward, we will make sure the forms are all signed by both the doctor and the parent.
Standard #:	22VAC40-185-550-E
Description:	Based on record review and interview, the center failed to maintain a record of the dates of the practice drills for one year. Evidence: 1. The emergency practice log did not indicate a fire drill for November 2019. 2. Administrative staff stated that a fire drill had been conducted in November 2019 however, it had not been documented on the emergency log.
Plan of Correction:	Documentation of all fire drills will be recorded and posted inside the Extended Day locked closet.