VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Wee Care Christian Learning Center, LLC
16151 Trainham Road
Beaverdam, VA 23015
(804) 449-2411

Current Inspector: Florence Martus (804) 389-0157

Inspection Date: Feb. 19, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Technical Assistance:

n/a

Comments:

An unannounced renewal inspection was conducted on Wednesday, February 19, 2020 to determine the center?s compliance with licensing standards. The inspector arrived at 9:20am and concluded the inspection at 11:40am. The census for today?s inspection consisted of 32 children in the care of 8 staff members. The center?s director was present and assisted the inspector throughout the inspection. Upon the inspector?s arrival, the children were engaged in a variety of activities. The inspector observed and inspected each classroom and completed formal observations throughout. The children were observed in their designated classrooms. The infants were observed during tummy time, being fed, held, and sleeping. The toddlers were observed during free play and interacting with staff. The children in the Two?s classroom were observed during story time and during a teacher-led activity. The Preschool children were observed playing a game as a group. The school age children were not present during the inspection. The required postings were observed and found to be in compliance. All areas where the children receive care, inside and outside, were inspected. The center?s first aid kit and non-medical emergency supplies were inspected and found complete. Transportation is not provided and medication is not administered at this time. During the inspection, five children?s records, five staff?s records, and two applicants? backgrounds checks were reviewed today. Most recently documented evacuation drill: 02/03/2020 Most recently documented shelter-in-place drills: 12/30/2019 Fire Inspection: 08/30/2019 Health Inspection: 08/28/2019 If you have any questions about these inspections, please contact the licensing inspector, Florence Martus, at (804) 662-9772.

Violations:

Standard #:	22VAC40-185-160-A
Description:	Based on a review of five staff records on 02/19/2020, the center did not ensure one staff member submit documentation of a negative tuberculosis (TB) screening within the required time frame. Evidence: 1) The TB screening in the record for Staff #4, hired on 09/16/19, was dated 10/15/19. Documentation of the screening shall be submitted no later than 21 days after employment or volunteering and shall have been completed within 12 months prior to or 21 days after employing or volunteering.
Plan of Correction:	Per the Center: "TB tests will be completed before starts working."
Standard #:	22VAC40-185-160-C
Description:	Based on a review of five staff records and interview on 02/19/2020, the center did not ensure that one staff resubmit tuberculosis (TB) test results at least every two years. Evidence: 1) The most recent negative TB screenings in the record for Staff #3, hired on 09/21/15, were dated 09/25/17 and 10/01/19. 2) During interview, a member of management acknowledged the subsequent TB screening for Staff #3 was not completed within the required two year time frame.
Plan of Correction:	Corrected.
Standard #:	22VAC40-185-60-A
Description:	Based on a review of five children's records and interview on 02/19/2020, the center did not maintain the required information in one child's record. Evidence: 1) The record for Child #3, enrolled on 10/07/19, did not contain the address for the two emergency contacts listed. 2) During interview, a member of management confirmed the addresses for the two emergency contacts for Child #3 were not complete. Each child record shall contain the name, address, and phone number of two designated people to call in an emergency if a parent cannot be reached.
Plan of Correction:	Per the Center: "Changing to new software that will give parents ability to update and enter information easier. Director will use checklist to review all file to ensure they are fully complete."
Standard #:	22VAC40-185-70-A
Description:	Based on a review of five staff records on 02/19/2020, the center did not ensure three staff records contained the required information. Evidence: 1) The record for Staff #2, re-hired on 09/09/19, did not contain written information to demonstrate the individual possesses orientation training required by the job position. 2) The record for Staff #4, hired on 09/16/19, did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 3) The record for Staff #5, hired on 01/06/20, did not contain documentation that two or more references as to character and reputation as well as competency were checked before employment. 4) The record for Staff #5 did not contain written information to demonstrate the individual possesses orientation training required by the job position.
Plan of Correction:	Per the Center: "Staff references will be sent with staff applications with stamped and addressed envelope for applying staff to be responsible for. Application will not be complete without 2 references in hand. Staff orientation will take place before new staff completes their first day."
Standard #:	22VAC40-185-240-C
Description:	Based on a review of five staff records on 02/19/2020, the center did not ensure that one staff who works directly with children shall annually attend 16 hours of staff development activities that shall be related to child safety and development and the function of the center. Evidence: 1) The licensing inspector observed one documented hour of annual training for Staff #3 (hired on 09/21/15). Staff #3 was missing 15 hours of annual training for 2018-2019.
Plan of Correction:	Per the Center: "A spreadsheet and staff letter will be put in place to help track staff training hours to ensure each staff has 16 hours annually."
Standard #:	63.2(17)-1721.1-B-2
Description:	Based on record review and interview on 02/19/2020, the center did not ensure the results of a fingerprint background check were completed for one applicant/licensee, hired prior to January 22, 2018, by September 30, 2018. Evidence: 1) The record for Applicant #2 did not contain the results of a fingerprint background check. 2) During interview, a member of management reported Applicant #2 did not submit to fingerprinting by the required deadline of September 30, 2018.
Plan of Correction:	Per the Center: "[Applicant #2] will make an appointment today, Feb 19, 2020, to complete his fingerprints."