VIRGINIA DEPARTMENT OF SOCIAL SERVICES

The Playhouse Academy, LLC
8300 Staples Mill Road
Henrico, VA 23228
(804) 264-1900

Current Inspector: LaTasha Smith (804) 588-2362

Inspection Date: Feb. 20, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191)

Technical Assistance:

n/a

Comments:

An unannounced monitoring inspection was conducted on February 20, 2020 from 9:25am-12:20pm to determine the center?s compliance with licensing standards. The children were observed reading, counting and learning letters in circle time, and in floor play in the infant room. All classrooms, bathrooms and the playground were inspected today. The inspector interacted with staff and children in each classroom when appropriate. Lunch is not provided. Five children?s records and five staff records were reviewed during this inspection. A sample of injury reports were reviewed and found complete. Per the center director, medication is not being administered and transportation is not provided at this time. The center?s first aid kit and emergency supplies were inspected and found complete. Last emergency drill: 01/30/2020 Last shelter-in-place drill: 07/08/19 and 12/09/2019 Health Inspection: 10/02/2019 Fire Inspection: 09/24/2019 Today the following child to staff ratios were observed: Infants: 6:2 Toddlers: 5:1 Preschool (2y-3y): 5:1 Preschool (3y-5y): 19:2 Please complete the ?plan of correction? and the ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. Please specify how the deficient practice will be or has been corrected. Your plan of correction should contain: 1.) steps to correct the noncompliance with the standard(s), 2.) measures to prevent the noncompliance from occurring again; and 3.) person(s) responsible for implementing each step and/or monitoring any preventive measure(s). If you have any questions about this inspection, please contact the licensing inspector, Kelly Adriazola, at (804) 662-9760. Please complete the ?plan of correction? and ?date to be corrected? for each violation cited on the violation notice and return it to me within 5 business days from today. You will need to specify how the deficient practice will be or has been corrected. Your plan of correction must contain: 1) steps to correct the noncompliance with the standard(s), 2) measures to prevent the noncompliance from occurring again; and 3) person(s) responsible for implementing each step and/or monitoring any preventative measures. Please do not use staff names; list staff by positions only.

Violations:

Standard #:	22VAC40-185-130-A
Description:	Description: Based on a review of record and interview, the center did not obtain documentation that each child has received the immunizations required by the State Board of Health before the child can attend the center. Evidence: 1. The record of Child #5 (DOE 2/10/20) contained immunization records dated 2/13/20, which is after the child's first day of attendance. 2. The director stated she was given a copy of the child's shot record prior to attendance but gave it back because she required the information on a medical form. She did not make a copy of the shot record.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-240-C
Description:	Description: Based on a review of records and interview on 2/20/2020, the center did not ensure three out of five staff received the required 16 hours of annual training. Evidence: 1. Staff #1 (DOH 11/11/15) did not have any documentation of recorded hours of annual training for November 2018-November 2019, Staff #2 (DOH 4/16/18) completed 11.5 hours of annual training for April 2018-2019, and Staff #3 (DOH 3/27/18) did not have any documentation of recorded hours of annual training for March 2018-March 2019. 2. Administration acknowledged that staff were working on their hours and that they needed to be entered into their system.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-280-B
Description:	Description: Based on observation, the center did not ensure that hazardous substances such as cleaning materials were kept in a locked place using a safe locking method that prevents access by children. Evidence: 1. There was an unlocked cabinet in the infant room containing cleaning supplies. 2. There was a bottle of Germ-X in the infant room that was accessible to children. The label on the Germ-X contained the language "keep out of reach of children" and "flammable." 3. There were two bottles of Germ-X in the lobby of the center. The label on the Germ-X contained the language "keep out of reach of children", "warning" and "flammable."
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-370-5
Description:	Description: Based on observation, the center did not ensure to provide awake infants not playing on the floor or ground a change in play space at least every 30 minutes or more often as determined by the individual infant's needs. Evidence: 1. Child #1 (DOB 11/14/18) was in a crib, awake, for approximately 55 minutes during the inspection. 2. Staff acknowledged that infants are to be moved from their cribs at least every 30 minutes if awake.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-420-E-3
Description:	Description: Based on review of children's records, the center did not ensure that annually, a review with the parent of the emergency contact information is conducted to ensure the information is correct. Evidence: The record of Child #3 was missing documentation of an annual update. The record was last updated 11/19/18.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-185-520-C
Description:	Description: Based on observation and interview, the center did not obtain a parent authorization for diaper cream. Evidence: 1. Child #6 did not have a parent authorization for Parent's Choice diaper cream. There was a blank parent authorization form signed and dated by the parent in September 2019, but it did not contain the name of the cream. 2. The director confirmed that the parent's just recently brought the cream and that she did not get a current signed authorization form.
Plan of Correction:	Not available online. Contact Inspector for more information.
Standard #:	22VAC40-191-60-C-2
Description:	Description: Based on a review of the records, the center did not ensure Central Registry results were obtained by end of the 30th day of employment for two of five staff. Evidence: 1. The record of Staff #4 (DOH 4/3/18) had a central registry result dated 5/24/18. 2. The record of Staff #5 (DOH 9/15/19) had a central registry result dated 10/24/19. 3. Administration stated she called the Department of Background Investigations but did not have documentation of her phone call to them.
Plan of Correction:	Not available online. Contact Inspector for more information.