VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Valley Health Child Care Center
1842 & 1846 Amherst Street
Winchester, VA 22601
(540) 536-8815

Current Inspector: Amy Tomblin (804) 629-3923

Inspection Date: Nov. 10, 2020

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-80 THE LICENSING PROCESS. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures 63.2 Facilities & Programs.

Comments:

This inspection was conducted by licensing staff using an alternate remote protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A renewal inspection was initiated on 11/10/20 and concluded on 11/10/20. The director was contacted by telephone to initiate the virtual inspection. There were seventy-nine (79) children present and twenty-nine (29) staff. The inspector emailed the director a list of items required to complete the inspection. The Inspector reviewed four (4) children?s records and four (4) staff records submitted by the facility to ensure documentation was complete. Information gathered during the inspection determined there were non-compliances with applicable standards or law and violations were documented on the violation notice issued to the facility. The Licensing Inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care programs.

Violations:

Standard #:	22VAC40-185-60-A
Description:	Based on a review of records for children, and an interview with administrative staff, the center failed to obtain all required information for children's individual records. Evidence: Child 4, enrolled in August 2018 as a preschool age child, has been attending the center after school and on school holidays. The record did not include the name of any additional programs or schools that the child is concurrently attending and the grade or class level. Administrative staff described a school list that the teachers have created. Administrative staff indicated this information is only written in records of children enrolled as a school age child.
Plan of Correction:	The director will work with the teachers to have the name of the school and grade level added to the record of child 4 and any other school age children with missing information in the record. The director will establish a routine for having parents add the information to their child's record at the start of each school year when children stay enrolled at the center and begin attending school.
Standard #:	22VAC40-185-70-A
Description:	Based on a review of staff records, and an interview with administrative staff, the center failed to include all required information in individual staff records. Evidence: Staff member 1, 2 and 4 did not include the written information to demonstrate that they possessed the education required by the job position. Staff member 1 was promoted to a lead teacher position on August 21, 2020 and college transcripts were not in the record. Staff member 2 was promoted to a lead teacher position on August 21, 2020 and the high school diploma or transcripts were not in the record. Staff member 4 was promoted to a lead teacher position on August 21, 2020 and the high school diploma or transcripts were not in the record. Administrative staff confirmed that the diplomas and/or transcripts for the promoted staff's highest level of education was not requested from staff at the times of each promotion.
Plan of Correction:	The director immediately requested the education diplomas or transcripts for the three staff. Staff member 1 submitted a copy of the college transcripts for the file by November 11, 2020. Staff member 2 has requested high school transcripts from the school division and will submit the transcripts for the staff file. Staff member 4 provided a copy of the high school diploma on November 11 , 2020. The director will make sure all required information related to education qualifications is maintained in each staff file.
Standard #:	22VAC40-191-40-D-1-A
Description:	Based on a review of the background checks on file for business entity representatives listed in the application for renewal of the license, and an interview with administrative staff, the center failed to obtain all required background information before the end of thirty days after the representative started in a designated position. Evidence: According to interviews, BE 1 initially began on June 1, 2020. There was not a signed sworn statement in the center file. Later, administrative staff checked with the human resource office and there was not a completed statement. In addition, there was not a finding of the Virginia Central Registry check in the file of the center and human resources. Administrative staff confirmed there was no documentation that this background check was requested from Richmond.
Plan of Correction:	Arrangements were made for BE 1 to complete and sign a sworn disclosure statement. A copy of the statement signed on November 11, 2020 was sent to the licensing inspector. Also, BE 1 was provided a copy of a Virginia Central Registry search request form to have notarized. A copy of the completed request form and the background check findings will be shared with the licensing inspector and maintained in the center records. *The Virginia Central Registry finding was completed on November 18, 2020.
Standard #:	63.2(17)-1721.1-B-2
Description:	Based on a review of the background checks on file for business entity representatives listed in the application for renewal of the license, and an interview with administrative staff, the center failed to obtain the results of a criminal record check required within thirty days of a new designated position through the Office of Background Investigations after submitting to fingerprinting. Evidence: During a record review, the only background check in the center file for BE 1, who began in a new position to represent the business entity, was a finding completed for a different state agency after submitting to fingerprinting. According to administrative staff, the human resources office did not have the correct background check for the child care center in the file.
Plan of Correction:	Administrative staff arranged for BE 1 to make another fingerprint appointment using the procedures for a criminal record check conducted by the Office of Background Investigations. A copy of the confirmed Fieldprint appointment for the morning of November 12, 2020 was shared with the licensing inspector. A copy of the background check will be emailed to the licensing inspector and kept on file with center records.
Standard #:	63.2(17)-1721.1-B-3
Description:	Based on a review of the background checks on file for business entity representatives listed in the application for renewal of the license, and an interview with administrative staff, the center failed to request a search of the central registry within the first thirty days of beginning a position representing the business entity from a state resided in during the past five years. The results were due no later than forty-five days from the request. Evidence: According to administrative staff, BE 1 began in a position on June 1, 2020. There were not any out-of-state child abuse registry findings in the files or documentation of any requests.
Plan of Correction:	The request form for a search of the child abuse registry from the state that BE 1 resided in outside of Virginia was completed and mailed on November 11, 2020. A copy of the request form was shared with the licensing inspector. Once the background check is received, the finding will be shared with the licensing inspector and information will be maintained in the center records.