VIRGINIA DEPARTMENT OF SOCIAL SERVICES

YMCA School Age Child Care @ G W Carver Intermediate School
2601 Broad Street
Chesapeake, VA 23324
(757) 366-9622

Current Inspector: Rene Old (757) 404-1784

Inspection Date: Jan. 25, 2021 and Feb. 4, 2021

Complaint Related: No

Areas Reviewed:

22VAC40-185 ADMINISTRATION. 22VAC40-185 STAFF QUALIFICATIONS AND TRAINING. 22VAC40-185 PHYSICAL PLANT. 22VAC40-185 STAFFING AND SUPERVISION. 22VAC40-185 PROGRAMS. 22VAC40-185 SPECIAL CARE PROVISIONS AND EMERGENCIES. 22VAC40-185 SPECIAL SERVICES. 22VAC40-80 THE LICENSE. 22VAC40-191 Background Checks (22VAC40-191) 63.2(17) License & Registration Procedures

Comments:

This inspection was conducted by licensing staff using an alternate protocol, necessary due to a state of emergency health pandemic declared by the Governor of Virginia. A monitoring inspection was initiated on 01/25/2021 and concluded on 02/04/2021. The director was contacted by telephone to initiate the inspection. There were 22 children present and 3 staff. The inspector emailed the director a list of items required to complete the inspection. The inspector reviewed 4 staff records and 3 children's records submitted by the facility to ensure documentation was complete. Information gathered during the inspection determined non-compliances with applicable standards or law and violations were documented on the violation notice issued to the facility. The licensing inspector has reviewed with the provider COVID-19 Essential Guidance for Child Care Programs.

Violations:

Standard #:	22VAC40-185-130-A
Description:	Based on record review and interview, the center failed to obtain documentation of required immunizations before the child can attend the center. Evidence: 1. Documentation of required immunizations were not on file for child 2. a. Child 2 has an enrollment date of 12/11/2020. 2. The director confirmed that immunization documentation was not available for child 2.
Plan of Correction:	A copy of current immunization documentation will be obtained for child 2.
Standard #:	22VAC40-185-140-A
Description:	Based on record review and interview, the center failed to ensure that each child shall have a physical examination by or under the direction of a physician before the child's attendance or within one month after attendance. Evidence: 1. There was no documented physical exam on file for child 2. a. Child 2 has an enrollment date of 12/11/2020. 2. The director confirmed that a documented physical was not on hand for child 2.
Plan of Correction:	A current physical exam will be obtained for child 2.
Standard #:	22VAC40-185-60-A
Description:	Based on record review and interview, the center failed to ensure that children's records contain all of the required elements. Evidence: 1. A second emergency contact was not listed for child 1 in the enrollment record provided to the inspector. 2. The director confirmed that a second emergency contact was not listed for child 1.
Plan of Correction:	The parent of child 1 will be asked to provide the name, address and phone number for a second emergency contact.
Standard #:	22VAC40-185-70-A
Description:	Based on record review and interview, the center failed to maintain, for each staff, the name, address and telephone number of a person to be notified in an emergency which shall be kept at the center. Evidence: 1. Emergency contact information was not on file, at the afterschool site, for staff 1. 2. The director stated that he could not locate emergency contact information for staff 1.
Plan of Correction:	Staff 1 will complete an emergency contact sheet for this site.
Standard #:	22VAC40-185-90--A
Description:	Based on record review, the center failed to ensure that the following statement is included in the written parent agreement that is required to be in each child's record before the first day of attendance: *A statement that the parent will inform the center within 24 hours or the next business day after his child or any member of the immediate household has developed any reportable communicable disease, as defined by the State of Board of Heath, except for life threatening diseases which must be reported immediately. Evidence: 1. The written communicable disease statement in the record of child 1 is incomplete and does not include all required information. a. The statement in the enrollment record reads as follows: "I agree to inform the YMCA child care staff/director within 24 hours or the next business day by the State Board of Health, except for life threatening diseases which must be reported immediately. 2. The statement lacks the following required information: ...."after his child or any member of the immediate household has developed any reportable communicable disease...."
Plan of Correction:	A complete communicable disease statement will be provided to the parent of child 1 and added to the enrollment record.
Standard #:	22VAC40-185-510-N
Description:	Based on observation and interview, the center failed to ensure that when an authorization for medication expires, the parent shall be notified that the medication needs to be picked up within 14 days or the parent must renew the authorization. Medications that are not picked up by the parent within 14 days will be disposed of by the center by either dissolving the medication down the sink or flushing it down the toilet. Evidence: 1. One emergency prescription medication was in the facility medication box for a child no longer in care. 2. The director stated that this child, child 3, had left care in June of 2020.
Plan of Correction:	The parent of child 3 will be contacted and asked to pick up the medication. If not picked up within 14 days - the medication will be disposed of.
Standard #:	22VAC40-185-540-E
Description:	Based on observation and interview, the center failed to ensure there was one working, battery-operated radio in each building used by children and any camp location without a building. Evidence: 1. The director could not locate a battery operated radio.
Plan of Correction:	A radio will be obtained for this program.
Standard #:	22VAC40-191-60-C-2
Description:	Based on record review and interview, the center failed to ensure that staff have a central registry finding within 30 days of employment. Evidence: 1. The results of a central registry finding were not available for staff 2. a. Staff 2 has a hire date of 12/23/2020 and was observed working in the program during the inspection on 02/04/2021. 2. The director confirmed that the results of the central registry check had not been obtained for staff 2.
Plan of Correction:	A central registry check was requested however, the results were not received. A new central registry check will be requested for staff 2.