VIRGINIA DEPARTMENT OF SOCIAL SERVICES

Creola Williams
222 Liberty Ave
Richmond, VA 23223
(804) 909-9801

VDSS Contact: Lynn Powers (804) 840-8260

Inspection Date: Sept. 13, 2022

Complaint Related: No

Areas Reviewed:

8VAC20-790 Subsidy Regulations

Technical Assistance:

n/a

Comments:

An unannounced subsidy health and safety inspection (SHSI) was initiated and concluded on Tuesday, September 13, 2022. The licensing inspector was on site from approximately 10:10am until 11:40am. There were two children present with one caregiver supervising. The inspector reviewed compliance in the areas of administration, physical plant, staffing and supervision, and programming. A total of four children?s records, two caregiver records, and one household member?s records were reviewed. A monitoring inspection was also conducted on this date. Only subsidy requirements that are not covered in licensing standards were reviewed during this supplemental inspection. Information gathered during the inspection determined non-compliance with applicable standards or law and violations were documented on the violation notice issued to the program.

Violations:

Standard #:	8VAC20-790-200-2-a-1
Description:	Based on a review of two caregivers' records and interview, the vendor did not ensure one caregiver obtained a fingerprint-based national criminal background check prior to employment. Evidence: 1) The record for Caregiver #2, employed 08/02/22, did not contain the results of a fingerprint-based national criminal background check. 2) During interview, Caregiver #1 reported the fingerprints for Caregiver #2 have not been requested.
Plan of Correction:	Caregiver #2 will schedule an appointment and submit fingerprints upon receipt.
Standard #:	8VAC20-790-200-2-a-2
Description:	Based on a review of two caregivers' records and interview, the vendor did not obtain the results of a Virginia Child Protective Services Central Registry check for one caregiver by the end of 30th day of employment. Evidence: 1) The record for Caregiver #2, employed 08/02/22, did not contain the results of a Virginia Child Protective Services Central Registry check. 2) During interview, Caregiver #1 reported the Virginia Child Protective Services Central Registry check has not been requested.
Plan of Correction:	The central registry request will be completed and sent for processing.
Standard #:	8VAC20-790-200-2-d
Description:	Based on a review of two caregivers' records and interview, the vendor did not obtain a completed sworn statement for one caregiver prior to the first day of employment. Evidence: 1) The record for Caregiver #2, date of employment 08/02/22, did not contain a completed sworn statement. 2) During interview, Caregiver #1 reported Caregiver #2 has not completed a sworn statement.
Plan of Correction:	Caregiver #2 will complete the sworn disclosure on 09/14/22.
Standard #:	8VAC20-790-210-A
Description:	Based on a review of two caregivers' records and interview, the vendor did not ensure one caregiver was evaluated by a health professional and be issued a statement that individual is determined to be free of communicable tuberculosis (TB). Evidence: 1) The record for Caregiver #2, employed 08/02/22, did not contain a TB test or screening. 2) During interview, Caregiver #1 reported the TB for Caregiver #2 has not been received. Documentation of the screening shall be submitted at the time of employment and prior to coming into contact with children. The documentation shall have been completed within the last 30 calendar days of the date of employment and be signed by a physician, physician's designee, or an official of the local health department .
Plan of Correction:	An appointment will be scheduled for Caregiver #2's TB screening.
Standard #:	8VAC20-790-230-A
Description:	Based on a review of four children's records and interview, the vendor did not obtain documentation that two children obtained immunizations according to the requirements of subsection A of ? 32.1-46 of the Code of Virginia and applicable State Board of Health regulations before the child attended the family day home. Evidence: 1) The record for Child #1, date of attendance 09/12/22, did not contain documentation of immunizations. 2) The record for Child #2, date of attendance 05/09/20, did not contain documentation of immunizations. 3) During interview, the provider reported the immunizations for Child #1 and Child #2 have not been obtained.
Plan of Correction:	The immunizations will be requested and filed for each child.
Standard #:	8VAC20-790-250-C
Description:	Based on a review of two caregivers' records and interview, the vendor did not complete orientation training for one caregiver prior to the caregiver working alone with children and within seven days of the date of employment. Evidence: 1) The record for Caregiver #2, employed 08/02/22, did not contain documentation of orientation training. 2) During interview, Caregiver #1 reported Caregiver #2 has not completed orientation training.
Plan of Correction:	Caregiver #2 will receive orientation training this week.